PRHSPSC MINS 06-10-2002
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, June 10, 2002
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Linda Kochmar, and Michael Park, Mayor Jeanne Burbidge,
Staff: Donna Hanson, Assistant City Manager, Anne Kirkpatrick, Director of Public Safety, Bob Sterbank,
Director City Attorney, Cary Roe, Director Public Works, Ken Miller, Deputy Director Public Works, Lydia
Asseffa-Dawson, Human Services Manager, Kelli O’Donnell, CDBG Coordinator, Jennifer Schroder, Director,
Parks, Recreation & Cultural Services, Mary Jaenicke, Administrative Assistant.
Excused: Council member Mary Gates.
Guests: Karen Pettingell, Chair Human Services, Kevin King, Human Services Commission, H. David Kaplan,
citizen, Nancy McElenay, Historical Society.
Chair Kochmar called the meeting to order at 4:02 p.m.
PUBLIC FORUM
David Kaplan spoke regarding the Oxford House issues. He would like the City to review their policy regarding
granting funds for a social service facility, without a site being selected. The grant should be made contingent
upon the approval of a site. The second issue is the waiver of unrelated adults living in the same house. Kaplan
also spoke regarding the upcoming sexual predator bid. Kaplan would like the local group homes to be publicized.
Nancy McElenay from the Historical Society wanted to introduce herself to the Committee. She stated the
Historical Society wants to keep moving forward with the program. She spoke regarding needs that the Historical
Society needs. Schroder stated a meeting could be scheduled to update the committee. Schroder stated she would
update the Committee on the Agreement between the City of Federal Way and the Historical Society. Kochmar
suggested that Nancy attend the City Council meeting every once awhile to create public awareness of the
Historical Society.
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Chair Kochmar and Council member Park approved the May 13 meeting minutes.
Kochmar motioned to change items G and H on the agenda, and to put item D before B. Park seconded. Motion
passed.
BUSINESS ITEMS
Regional Disaster Plan for Public and Private Organization in King County
Miller introduced Lauren Nelson, Regional Planning Program Coordinator for King County. Miller stated that
state law requires a plan for emergencies, but there is very little guidance given for non-profit and private
companies. The regional disaster plan was developed to take advantage of the many entities that could be used
following a severe disruption. Participation in the plan provides a legal framework within which organizations in
King County can share resources in times of larger scale emergencies. The Omnibus Legal & Financial
Agreement has been developed to provide the legal platform for resource sharing among participating
organizations. Nelson gave a power point presentation of the Regional Disaster Plan. Park moved to authorize
the City Manager to execute the signatory documentation sheet adopting the Regional Disaster Plan.
Authorize the City Manager to execute the Omnibus Legal & Financial Agreement between the City of
Federal Way and other subscribing members of the Regional Disaster Plan for Public and Private
PARKS, RECREATION, HUMAN SERVICES
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Monday, June 10 Summary
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Organization in King County. Forward to the July 2, 2002 Council Consent Agenda. Kochmar seconded.
Motion Passed.
Yakima County Jail Services Interlocal Agreements
Sterbank stated that in May 2001, the City received formal notice from King County that they were terminating the
jail contract Agreement with Federal Way and other cities. The County wanted Federal Way out of their jails
permanently. The County has a growing felony population, and would be unable to provide misdemeanor jail
services. The City was approached by Yakima County about a long-term jail contract. Yakima already contracts
with several cities including Federal Way. Yakima wants to build an additional wing to its facility. Yakima’s jail
is a state-of-the-art facility, which provides alcohol and substance abuse treatment, and psychiatric treatment. The
cities began negotiating with Yakima County. Yakima County has offered the jail services at a lower cost than
King County. A joint contract among the cities and Yakima County was developed to address the long-term jail
needs. The agreement is broken into two separate Interlocal agreements: (1) Interlocal Agreement Between
Yakima County and the Cities; and (2) Interlocal Agreement Among the Cities. The second agreement addresses
the responsibility for unmet jail bed commitments made to Yakima County, or overuse of a city’s estimated use.
Sterbank reviewed the highlights of these two Interlocal Agreements. The Agreement’s effective date occurs when
it has been executed by a sufficient number of cities to represent 90% of the 440 Minimum Bed Commitment. If
the requisite number of cities does not sign the Agreement by September 1, 2002 it is null and void. The
Agreement will expire on December 31, 2009 unless it has been terminated or extended prior to that date. Council
member Park asked if other cities have signed off on this contract. Sterbank answered that yes other cities have
already signed the contract. Chair Kochmar asked Sterbank to verify with Yakima County that they are offering
$2 million aggregate for each city. Chair Kochmar is concerned that the $1 million per occurrence and $2 million
in the annual aggregate would be too low. The Interlocal Agreement among the Cities becomes affective once it
has been signed by all of the participating cities. The Cities agreement is null and void if Yakima County is unable
to obtain permits and financing of its new jail by September 2002. The cities agreement focuses on how to deal
with the responsibility of the unused bed commitment. Only those cities that don’t meet their EADP number in a
given year will have to pay a proportionate share to Yakima County. The agreement also contains provisions for
over usage of beds. Sterbank stated that this agreement may be terminated with 12 months notice in writing to
each other city. Park asked what would happen if we went over the 5% allowed for using jail beds. Chief
Kirkpatrick stated that the City is maintaining their contracts with Chelan, Fife and Okanogan. Park moved to
approve the Interlocal Agreement Between Yakima County and the Cities, and forward to full Council for
consideration at the June 18, 2002, Council meeting; and approve the Interlocal Agreement among the
Cities, and forward to full Council for consideration at the June 18, 2002 Council meeting. Kochmar
seconded. Motion passed.
Renton Jail Services Interlocal Agreement
Sterbank stated that the language in this agreement is the same language as the Fife agreement. The difference in
this contract is the price. The price is $50 per day if it is in excess of four hours or more than 24 hours, and $25
per day if it is less than four hours. Council member Park moved to approve the Renton Jail Services
Interlocal Agreement and forward to full Council for consideration at the June 18, 2002 Council meeting.
Chair Kochmar seconded. Motion passed.
City of Federal Way and City of Bellevue Interlocal Agreement for K9 Training
Chief Kirkpatrick stated that this is an Interlocal agreement to formalize their relationship with the City of
Bellevue Police Department. The Public Safety Department is utilizing a Bellevue Master K9 Trainer to train the
Cities new dog. There is no cost to the City of Federal Way for the K9 Training. Council member Park asked
what the time frame is for the training. Kirkpatrick stated that the dog is very advanced and should be ready in
about 4 weeks. The Bellevue Officer has been coming to Federal Way to train Officer Dex in the Federal Way
Community. Council member Park moved to approve the City of Federal Way and City of Bellevue
Interlocal Agreement for K9 Training and forward to full Council for consideration at the June 18, 2002
Council Meeting. Chair Kochmar seconded. Motion passed.
2002 Human Services Commission Work Plan
Assefa-Dawson stated that the Human Services Commission finalized its proposed 2002 Work Plan on May 13,
2002. The finalization of the work plan was delayed due to staff turnover. There are nine items on the work plan,
and some of those items have already been completed. Asseffa-Dawson reviewed the work plan. The commission
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has hosted a Community Forum, and completed analysis of the 2000 census information for Federal Way. The
commission will be reviewing the CDBG funding options after this meeting. The commission is involved in the
sub-regional human services planning efforts. A lot of information is being shared with the South King County
Council of Human Services. The commission received about 30 applications for CDBG funding, and is in the
process of reviewing those applications. Council member Park moved to approve the Human Services
Commission’s 2002 Work Plan, as proposed by the Commission and forward to the full Council for approval
on June 18, 2002. Chair Kochmar seconded. Motion passed.
Renewal of Interlocal Cooperation Agreements for HOME Consortium and King County Community
Development Block Grant (CDBG) Consortium
O’Donnell stated there are two Interlocal agreements that the City has participated in with King County. They
are HOME Consortium funds and CDBG funds. Both Interlocal agreements have automatic renewals for three-
year terms. In regards to the CDBG, the City has the option to stand alone as a direct entitlement. Federal Way
joined the King County CDBG Consortium in 1994. Joining the Consortium provided a greater amount of CDBG
funds to Federal Way residents at lower staff costs with reduced administrative requirements. King County
notified the Human Services Commission that the Counties administrative costs would rise significantly in 2003.
It is because of these rising administrative costs that the Human Services Commission is recommending pursuing
direct entitlement in 2006. This recommendation to return to entitlement in 2006 instead of 2003 was made due to
the lack of time to evaluate staffing needs and federal requirements for the program. Returning to direct
entitlement would give the city additional funds for planning and administration, and all federal requirements for
administering the CDBG program would become the responsibility of the City. Park stated if the City decided to
withdraw from the Consortium at the end of 2005, what kind of work would need to be done? O’Donnell stated
that they currently do a Human Services Comprehensive Plan. They would start to align that plan with the
consolidated plan that is required as an entitlement community. There are a number of pieces that need to be
addressed in the consolidated plan. They can start fitting those pieces into their comprehensive plan so they can
start identifying things that need to be in there. They need to do a better analysis of staffing levels, what the actual
costs of staffing the program would be. Park asked what the pros and con’s are of the consortium. O’Donnell
stated the pros of staying in the consortium are: More consolidated administration, County takes on the liability,
City has the control of deciding where to spend the money. If the city leaves the consortium the city would spend a
lot more money on the administration, Direct Liability to HUD and, Reporting Requirements, Monitoring contracts
for federal requirements such as the Federal Fair Wage Act that would include site visits to make sure they’re
paying contractors fair wages. O’Donnell stated the main issue with King County is the rising cost of working
with them. Council member Park moved that the City of Federal Way stay in the King County CDBG
Consortium, but do so under protest due to the late receipt of information from King County, the short time
frame given for making a decision, and the rising administrative costs charged by King county for
administering the program. Council member Park moved to recommend to the City Council that the City of
Federal Way initiate the process to be prepared if the city chooses to withdraw from the King county CDBG
Consortium at the end of the 2003-2005 term. Chair Kochmar seconded. Motion Passed.
2003 CDBG Pass-Through Acceptance
O’Donnell reported that as part of the city’s joint agreement with King County CDBG Consortium, the City must
elect to receive a pass-through of CDBG funds. The City must report to King County where they are going to
allocate the estimated funds available. O’Donnell will not know the final 2003 CDBG allocation until December
2002. The City of Federal Way’s estimated grant is $551,800. $505,094 is the pass-through, and approximately
$47,000 is from program income. O’Donnell reviewed the proposed budget. O’Donnell stated the Human
Services Commission is recommending that City Council request an additional $20,000 for Planning and
Administration. $10,000 would cover the administrative costs of Federal Way’s CDBG program, and $10,000
would be applied toward the cost of the Consolidated Housing and Human Services Plan. Council member Park
moved to accept the Commission’s recommendation to accept a pass-through of CDBG funds from King
County for the year 2003 – earmarking $120,000 of capital funds for the Federal Way Home Repair
Program and requesting an additional $20,000 for Planning and Administration. Forward to the full City
Council for consideration at the June 18, 2002 meeting. Chair Kochmar seconded. Motion passed.
PENDING ITEMS
Schroder stated she would be attending a task force meeting. The Metropolitan Task Force will be finalizing their
recommendations, to be forwarded onto Executive Sims. She will report back to the Council what the
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recommendations are. Schroder stated it is very likely that they will “moth ball” pools and parks that are within
City limits. Once Schroder has received the information, she will pass it onto Council immediately.
NEXT MEETING
July 8, 2002 – Mt. Baker Conference Room
ADJOURNMENT
Meeting adjourned at 6:10 p.m.