Loading...
PRHSPSC MINS 07-08-2002 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, July 8, 2002 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, and Michael Park, Staff: David Moseley, City Manager, Derek Matheson, Assistant City Manager, Donna Hanson, Assistant City Manager, Brian Wilson, Deputy Director of Public Safety, Pat Richardson, Deputy Director City Attorney, Iwen Wang, Director of Management Services, Kathy McClung, Director of Community Development Services, Jennifer Teeler, Volunteer and Neighborhood Program Coordinator, Kimberly Paterno, Volunteer and Neighborhood Program Coordinator, Kurt Reuter, Parks Superintendent, Jon Jainga, Park Planning and Development Director, Sandra Jurich, Temporary Administrative Assistant. Excused: Council member Mary Gates. Guests: Karen Pettingell, Chair Human Services Commission, Kevin King, Human Services Commission, C.T. Purdom, Chair Parks and Recreation Commission, Donna Welch, Chair Arts Commission, H. David Kaplan, citizen, Barbara Reid, citizen. Chair Kochmar called the meeting to order at 4:01 p.m. PUBLIC FORUM David Kaplan spoke regarding expenditure of $500,000 for the I-5, 312th study. What can this committee do with the $500,000? The Hylebos Park needs to make sure the boundaries are secure. Blueberry Farm needs maintenance. We need an all-weather soccer field at Celebration Park. Any combination of these would afford $500,000. We need adequate public relations. Federal Way was not listed in Fourth of July celebrations. This committee can really make a case for the expenditure of the $500,000 and improve the quality of life in Federal Way. Barbara Reid had similar concerns about consultants retained by the City and the value derived from the various studies. Barbara addressed the traffic that would exit I-5 and 312th and the preservation of Steel Lake Park, which is a family park. Mike Park advised that the $500,000 is a budget issue that has not been resolved. There is no assurance that the $500,000 will be allocated. City Council will be looking at it since it is not a Capital allocation, but rather coming from the General Fund. Chairperson Kochmar asked that the Parks and Recreation Commission thank Mr. Grosch for all his hard work on the Commission. Barbara Reid spoke about the Symphony Benefit Garden Tour this Saturday, July 13th. Tickets are available at Westfair, Oriental Gardens, and Coffee Europa. COMMISSION COMMENT Donna Welch Chair of the Arts Commission advised that there would not be an Art Commission meeting in July. Donna spoke about the Fourth of July, and is anxious to get together with the Parks Committee to discuss this year’s celebration: review what was good; what was bad about it, and to plan for next year’s event. Karen Pettingell, Chair of the Human Services Commission advised the Committee that there would be an open hearing on July 22nd at 7pm in City Hall to hear recommendations for the CDBG 2003 grants. Kevin King, Human Services Commission spoke about the CDBG money. He stated that the Commission tries their best to distribute the money, but there is only so much to go around PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, July 8 Summary Page 2 C. T. Purdom, Parks and Recreation Commission No commission meeting in the month of July. City Council interviews were completed for the new members of the Parks and Recreation Commission. The new Commissioners will be welcomed at the August 1st meeting. APPROVAL OF SUMMARY Chair Kochmar and Council member Park approved the June 10th meeting minutes as submitted. Park seconded. Motion passed. BUSINESS ITEMS 2001/2002 Capital Improvement Project Lakota Park Soccer Field Lighting Repair Project Council approved $75,000 to improve the soccer field lighting that was originally installed in 1978. The lights are in great need of repair and improvement to the playing field for the players’ safety during evening practice and games. Two poles (18 new luminaires) will be added to the north side of the field. We went through a bid process and five bids were submitted on June 28th. All bids were within the budgeted project amount. T. Miller Construction of Auburn, Washington was the low bidder at $51,571.20, which includes Washington State Sales Tax. We ask that Council approve the bid award to T. Miller Construction. The contingency amount of $23,428.80 is the balance of the $75,000 allocation for the project. Park moved to approve the T. Miller Construction of Auburn, Washington total bid amount of $51,571.20, which includes Washington State Sales Tax, and to forward this item to Council for consideration at the July 16th Council meeting. Chair Kochmar seconded. Motion carried. King County Forward Thrust Pool/Kenneth Jones Pool Jennifer Schroder prepared a memorandum to provide background information to the Council on the status of the Kenneth Jones Pool. We have additional information from King County. We have the Kenneth Jones Pool balance sheet that summarizes the operating costs and revenues for the pool. The most important item on the brief balance sheet is the subsidy level of $442,727 that comes from the County. Also note the comparative analysis in the memo, of other cities that have taken over County facilities the last couple of years. The analysis includes subsidy levels and recovery amounts to provide some idea as to the cost of operating those facilities, as well as the attendance at the pools. We are asking the Council Committee to consider one of two options: 1) to direct the City Manager to inform King County that the City is not interested in considering the transfer of the Kenneth Jones Pool; and option 2) to direct the City Manager to continue discussion with King County and provide funding alternatives for the transfer of the Kenneth Jones Pool as part of the city’s 2003/2004 Biennium Budget proposal for Council consideration. Council member Park asked if the balance sheet included maintenance costs. Kurt Reuter responded that on-going maintenance costs were included, but not major capital maintenance costs. David Moseley spoke about meetings with the County and suggested that if the Council wanted us to pursue a transfer, we would continue to work with the County for some level of support, either in Capital contribution for the pool or some kind of operating subsidy. The School District had one meeting with King County and said the School District had no interest in the School District operating or contributing to the operation of the pool. Chair Kochmar questioned termination of the agreement and asked the City Attorney to investigate this issue. Chair Kochmar also questioned the revenue that Bellevue and Issaquah earned and what the fee structure is to generate that revenue. David Moseley stated that if the Council wished to pursue the transfer of the pool, we would bring forward some options and alternatives for the Council to consider. Park moved to approve Option 2 to direct the City Manager to continue discussion with King County and provide funding alternatives for the transfer of the Kenneth Jones Pool as part of the city’ 2003/2004 Biennium Budget proposal for Council consideration at the Council’s July 16th meeting. Kochmar seconded. Motion passed. Family Fest Memorandum of Understanding Kurt Reuter advised that the Memorandum of Understanding is virtually identical to last year. Only the dates changed to August 23, 24, and 25 for this year and some statistics were updated, such as the additional sound system and 2 additional canopies. Council member Park moved to approve Family Fest Memorandum of Understanding and forward to full Council for consideration at the July 16, 2002 Council meeting. Chair Kochmar seconded. Motion carried. 2002 Volunteer and Neighborhood Program Update PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, July 8 Summary Page 3 Jennifer Teeler introduced Kim Paterno who is job sharing with Jennifer in the Volunteer and Neighborhood Program. Kim informed the Committee that we have 344 volunteers this year, and those volunteers have put in 3000 hours so far (not Commissioner hours). We have twice as many volunteers as last year at this time. Teeler and Paterno are conducting a Volunteer Needs Assessment to determine where the needs are. Mr. Grosch is interviewing City employees and will make recommendations as to the organization of the volunteers and City needs. Jennifer spoke about the volunteer dinner in March. Some changes have been made, but asked that the Commission make recommendations for improvements. Jennifer also mentioned we need to find a low cost way to recognize the volunteers who contribute more than 100 hours, and find some tools for the Volunteers Supervisors who work one-on-one with the volunteers. The volunteer program has been growing over the past year and is now 50% of the job. The other half of the position is the Neighborhood Program that includes the CERT program that is disaster preparedness training. We are one of the few cities Nation-wide that offers a CERT training program and we have other cities calling us for direction in setting up a similar program in their community. In September, another CERT program will be offered. The citizens have become resources for us through this program now, as volunteers. Kim spoke about the Neighborhood Matching Fund Mini-grant that matches city funds of up to $2,500 with in-kind donations and volunteer hours. Two grants have been approved and three grant applications are pending. One pending grant is for a neighborhood sign and a second sign for “Look Both Ways”, and the third grant is for Steel Lake Park. Chair Kochmar thanked Jennifer and Kim for their efforts in the Volunteer and Neighborhood Program success and mentioned that there have been very good comments about the CERT groups. Target Corporation Grant/Donation Award Brian Wilson spoke about the Target Corporation Grant. On April 10th, the Federal Way Police Department was awarded a $400 donation toward the purchase of an HP Printer Scanner Copier Fax device. The donation is a business check that is void after 90 days from the May 9th date. The award/donation can be used to obtain equipment and facilitate general operations of the contract officers at the SeaTac Mall office. Council member Park moved to authorize the Public Safety Department to accept the donation of $400 from the Target Corporation, and forward to the full Council for approval on July 16, 2002. Chair Kochmar seconded. Motion passed. 2002 Bulletproof Vest Partnership Grant Brian Wilson advised the Commission that the Department is requesting approval to accept the 2002 Bulletproof Vest Partnership Grant from the federal Office of Justice Programs for $23,244.36 including authorization to purchase vests totaling approximately $46,488.72. Funding for the vests will be a 50% split between the federal award and the Public Safety Department budget adjustment and savings in the 2002 salaries and benefits categories. Council member Park asked how many vests could be purchased for the $46,488.72. Brian responded that the Public Safety Department researched the most reasonable and cost effective vests that were of high quality for the price. The range in price is $500 to $650 a piece. Council member Park also asked if there was a depreciation reserve for the vests. Iwen Wang responded that there were no reserves since the cost of each vest is under the threshold of $1,000. Council member Park moved to accept the Commission’s recommendation to accept this request for the 2002 Bulletproof Vest award in the amount of $23,244.36 including authorization to procure vests at an estimated purchase cost of $46,488.72 using the Federal award and Public Safety Department budget savings of $23,244.36, and to forward to the full City Council for consideration at the July 16, 2002 meeting. Chair Kochmar seconded. Motion Passed. Local Law Enforcement Block Grant (LLEBG) 2002 Application Brian Wilson advised the Commission that the 2002 LLEBG application period opened on June 5th and will close July 17th. The Bureau of Justice Assistance has earmarked $76,013 for the City of Federal Way with a local match of $7,446 identified as 2001 budget savings and carried forward into 2002. The total award is $74,459 and is for a two-year period. The Public Safety Department is in the process of reviewing and prioritizing needs to establish the most beneficial use of this award and will advise the Commission of the results. 2002 Washington Traffic Safety Commission Click It Or Ticket Grant Brian Wilson told the Commission that Washington State was chosen to receive special funding for a “Click It Or Ticket” campaign and that the Department of Public Safety participated in this venture between 5/20/02 – 6/02/02, contributing 39.5 hours to the special patrol emphasis. These additional hours will result in a reimbursement request of $2,024.10 to WTSC. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, July 8 Summary Page 4 Council member Park moved to accept the Commission’s recommendation to accept this request for the 2002 WTSC “Click It Or Ticket” reimbursement in the amount of $2,024.10, and to forward to the full City Council for consideration at the July 16, 2002 meeting. Chair Kochmar seconded. Motion Passed. 2002 Dry Cleaning Contract Brian Wilson advised the Commission that the Public Safety Department completed a Request for Proposal for Police Uniform and Plainclothes Dry Cleaning Services, and received eight responses. Regency Cleaners was the lowest bidder and the most qualified based on the criteria identified in the Request for Proposal. Council member Park asked if we currently have a contract with another dry cleaner and if this would be a change in dates in the existing contract we have with the Bel Custom Cleaners. Brian Wilson confirmed that the effective date would be August 1, 2002 through December 31, 2004. Council member Park requested that the Public Safety Department ensure there is a termination clause in the contract. Council member Park moved to accept the Commission’s recommendation to award the Dry Cleaning Services Contract to Regency Cleaners in the annual compensation of $35,000 effective August 1, 2002 through December 31, 2004, and to forward to the full City Council for consideration at the July 16, 2002 meeting. Chair Kochmar seconded. Motion Passed. Federal Equitable Sharing Agreement Brian Wilson advised the Commission that the existing 3-year Federal Equitable Sharing agreement is due to expire on September 30, 2002 and that a new 3-year agreement needs to be executed in order for the Federal Way Department of Public Safety to continue to receive federal funds from joint drug operations with the FBI and/or DEA. There are no costs to the City for entering into this agreement. Chair Kochmar asked if the effective date of the new agreement would be October 1, 2002. Brian Wilson confirmed that the new agreement would be effective October 1, 2002 through September 30, 2005. Council member Park moved to approve the 3-year Federal Equitable Sharing Agreement commencing October 1, 2002 through September 30, 2005 and to forward to the full City Council for consideration at the July 16, 2002 meeting. Chair Kochmar seconded. Motion Passed. PENDING ITEMS • Safety of 21st Avenue S.W. and 304th Street • Internet Safety • Future Development of 5 Acres at Celebration Park • Lakota Park • Group Homes • Historical Society • Fireworks in the City NEXT MEETING August 12, 2002, 4:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT Meeting adjourned at 5:00 p.m.