PRHSPSC MINS 09-09-2002
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, September 9, 2002
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Linda Kochmar, and Mary Gates, Staff: David Moseley, City
Manager, Chief Kirkpatrick Director of Public Safety, Pat Richardson, Deputy Director City Attorney, Kelli
O’Donnell, CDBG Coordinator, Jennifer Schroder, Director Parks, Recreation and Cultural Services, Mary Faber,
Recreation Superintendent, Kurt Reuter, Parks Superintendent, Mary McDougal, Human Resources Manager,
Mary Jaenicke Administrative Assistant.
Excused: Council member Michael Park.
Guests: Karen Pettingell, Chair Human Services Commission, Ron Secreto, Human Services Manager, Trise
Moore, Chair Diversity Commission, Donna Welch, Chair Arts Commission, Regina Bigler, Arts Commission,
De-En Lang, Land Associates, Inc., Richard Hanson, Citizen.
Chair Kochmar called the meeting to order at 4:05 p.m.
PUBLIC FORUM
None
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Chair Kochmar and Council member Gates approved the August 12th meeting minutes as written. Motion
passed.
BUSINESS ITEMS
Diversity Commission Business Plan 2002-2003
Diversity Commission Chair Trise Moore stated she was attending this meeting to request a $1,200 budget
increase. The Diversity Commission plans to use this $1,200 for Community Night, education sub-committee
activities, diversity awareness, public relations, and educational volunteer activities. Council member Gates
suggested that the Diversity Commission ensure that the City is getting delivered to our libraries and the
community, books that will appeal to diverse populations. The commission should make sure that books in large
print, and Braille are available. Council member Gates also recommended that the commission not commit
themselves to hosting the Community Night in the fall of 2002. This type of event can be successful during any
season. Chair Kochmar stated the $1,200 increase will be discussed during the budget process. Chair Moore
stated she wanted to introduce the request for the increase at this time, so Council would be aware that the
Diversity Commission would be asking for this increase. Gates moved to forward the Diversity Commission
Business Plan 2002-2003 to the full City Council on October 1, 2002 with a do pass recommendation. Chair
Kochmar Seconded. Motion passed.
Amendment to the Boys & Girls Club 2002 Special Capital Project
O’Donnell stated that in May the Council approved a special allocation for CDBG Capital Projects, and the Boys
and Girls Club project was awarded $123,000.00 to renovate the club. A condition of funding was related to
ensuring that certain eligibility requirements were met. After working with the Federal Way Boys and Girls Club,
City and County staff, it became apparent that the project that was presented would not work. It was recommended
that the Federal Way Boys and Girls Club amend their application. The project was amended to narrow the scope
to show that it will serve low and moderate-income residents. The proposed amendment reduces the scope of the
project to rehabilitate the computer/education center and arts and crafts room. These areas will be used exclusively
by the before and after school program and the summer program. The Federal Way Boys and Girls Club will
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Monday, September 9 Summary
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maintain the necessary records and has already begun collecting the needed eligibility information. The proposed
amendment will assure the project meets the qualification requirements of the national CDBG program.
Gates moved to approve amending the Federal Way Boys and Girls Club Rehabilitation 2002 Special CDBG
Capital Project to: 1) Reduce the scope of the project to the rehabilitation of the computer/education center
and arts and crafts room; and 2) To reduce the beneficiaries of the project to the participants of the before
and after school/summer programs exclusively. To be forwarded to the City Council for consideration at its
September 17, 2002 meeting. Kochmar Seconded. Motion passed.
Grant Funding for “Click It or Ticket” Campaign and School Zone Enforcement
Kirkpatrick stated this is grant money that has been received through the Washington Traffic Safety Commission.
The purpose of this grant money is targeting seatbelt and speeding enforcement. There is no matching money
associated with this money. The total amount is $9,684.36. This money will be used to pay for overtime
associated with the enforcement of this campaign. Council member Gates asked how many hours does this grant
buy? City Manager Moseley stated it would buy us approximately 125 hours. Chief Kirkpatrick will report back
with the total over time hours, and the number of tickets that were written. Council member Gates moved to
approve to accept the funds from the Washington Traffic Safety Commission in the amount of $9,684.36. The
additional enforcement will increase the safety of the citizens in our community, particularly in school zones
this coming school year. Please forward to full Council for consideration at its September 17, 2002 meeting.
Chair Kochmar seconded. Motion passed.
Chair Kochmar asked where the money from these written citations goes. Chief Kirkpatrick stated that portion of
the money goes to the Court, and a portion goes to the State.
King County Regional AMBER Alert Plan – Letter of Agreement
Kirkpatrick stated that the AMBER alert is a nation wide push to encourage law enforcement agencies to utilize
the television and radio broadcast for children that are at risk. These are children that have been abducted. If the
agency meets certain criteria then the television and radio networking will be interrupted to provide accurate
information to the public and gain their assistance in locating a child. The Public Safety Department is asking for
a Letter of Agreement that would be entered into with the King County Regional AMBER Alert Plan. There are
no costs to the city for participation in the AMBER Alert. Council member Gates requested that an apostrophe be
added to the phrase nation’s children on page D-5. Gates asked how Valley Com fits into this agreement. Gates
wanted to be sure that the City is following the proper procedures with Valley Com. Gates moved to approve the
Letter of Agreement between the police department and the King County Regional AMBER Alert Plan as
revised. Our participation in this partnership will improve the probability for a safe and swift return of
children missing or abducted from our community. Please forward to full Council for consideration at its
September 17, 2002 meeting. Chair Kochmar seconded. Motion passed.
Gun Tracing Project-Memorandum of Understanding with ATF
Kirkpatrick stated the department was approached by the ATF regarding a Gun Tracing Program. For every gun
that is collected into evidence that is associated with a crime that Federal Way is involved in, that gun will be sent
into a National collection site through the ATF. Through the analysis, the gun can be traced to anywhere in the
entire system. This information could be used to help determine what kinds of guns are being recovered in Federal
Way, what types of crimes are associated with the recovered guns, who are the dealers identified as a source of
crime guns, who is supplying firearms to criminals and juveniles in Federal Way, and where are the recovery
locations. This information will enable the department to more effectively focus resources and impact the flow of
illegal firearms in Federal Way. Council member Gates asked who will pay for the audit. Moseley stated that this
would be clarified by the September 17, 2002 City Council meeting. Council member Gates moved to approve
the Memorandum of Understanding between the police department and ATF. This partnership will improve
the ability of the police department to investigate crimes within our community. Please forward to full
Council for consideration at the September 17, 2002 meeting. Chair Kochmar seconded. Motion passed.
2002 Local Law Enforcement Block Grant – Budget Addendum
Chief Kirkpatrick stated that this is a follow-up from the August Parks, Recreation, Human Services & Public
Safety Council Committee meeting. The Public Safety Department will be purchasing nine camcorders to be
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placed in the vehicles, and 55 tasers. The purchase of 55 tasers will allow each officer and public support officer to
have a taser. Kirkpatrick stated that all officers and public support officers would be trained on using the tasers.
Dumas Bay Restoration Project Approval of Bid
Faber presented a revised budget for this project. The total project budget is $516,822.00. The construction portion
of the budget is costing $163,665.41. This includes the 10% contingency. The remaining project budget includes
a projected cost savings of $28,987.00. Part of this projected savings is due to competitive bid pricing and the
elimination of the slope removal of invasive species and revegetation of existing slope. Council member Gates
asked if the native and invasive species were threatening the slope. She would like the invasive species to
eventually be removed. Faber stated that the original plan of this project was to improve the shoreline. The
environmental review said the project should be done in phases with the last phase being the shoreline. In order to
change what is happening to the shoreline the project needs to start at the top of the slope. They are starting at the
top of the slope and eventually hoping to find the ways and means to work on the actual slope, and then the
shoreline. The invasive species are providing slope stabilization. Council member Gates moved to recommend
to Council a “do pass” to accept the low bid submitted by Athletic Fields Inc. for the Dumas Bay Restoration
Project and authorize the City Manager to enter into a contract with Athletic Fields, Inc. for Dumas Bay
Restoration in the amount of $148,665.41, which includes Washington State Sales Tax. Authorize a
construction contingency of 10% in the amount of $15,000 for a total construction budget of $163,665.41, and
place this item before council on September 17, 2002. Chair Kochmar seconded. Motion passed.
Skate Park 2% for Art Project
Faber presented a close-up picture of the proposed design. Donna Welch, Arts Commission Chair stated that the
artwork meets all of the requirements that the Arts Commission had for the artist, which were movement, color
and height. Chair Kochmar asked where the artwork would be placed. Faber stated that after the Arts
Commission receives approval from council they would meet with the Park Maintenance and Community
Development Department to decide on a permanent location for the artwork. Council member Gates motioned to
recommend to Council a “do pass” to accept the proposed design for the Skateboard Park 2% for Art
Project and authorize staff to issue a Notice to Proceed, and place this item before council on September 17,
2002. Chair Kochmar seconded. Motion passed.
Brighton Place-Park Land Donation
Schroder stated that this is a request to accept a donation of land to the City, to be used as public open space land.
The Hanson’s property was included in the King County 1989 voter approved open space bond program for
acquisition. After the bond was passed, and the exact funding available was known, it became apparent that all the
land that was proposed in the acquisition for open space would not be achievable. The acquisition strategy was to
acquire the parcels most developable. The Hanson’s parcel has a significant amount of wetlands. The City
acquired 6 of the 10 parcels for a total of 8 acres. The Parks Commission reviewed this proposal at their September
5 meeting, and they recommend approval as long as the property is clean. The Parks Commission would like to
accept the property as park land, with the option to develop the land in the future. Council member Gates wanted
to ensure that it was very clear that if the City accepts this donation, it does not reduce the requirements for the
Hanson’s in their development of a cluster sub-division. Mr. Le stated that it makes more sense to give the City
the land. He would like credit to not pay the 15% fee in lieu of or to not have that required. Schroder stated the
City can accept the land donation, but it is separate from anything the Hanson’s are wishing to do with the
remaining piece. This process cannot eliminate the requirements in the code. Moseley emphasized that this action
is for donating the land. Anything related to future development will have to go through the land use process.
These are two separate issues. We cannot grant leniency on the code requirements. Council member Gates
motioned to recommend approval to the full council to authorize the City Manager to accept the donation of
7.32 acres from Mr. And Mrs. Richard Hanson, provided no restrictions are recorded on the title would
prevent the property from being used and or developed to serve as public park land. Chair Kochmar
seconded. Motion passed.
Dumas Bay Centre, Roof Maintenance System
As part of the 2001/2002 budget process, council approved $50,000 to re-roof one half of the Dumas Bay Centre
and another $50,000 projection in 2003 for the completion of this work. The City hired a consultant to develop bid
specifications. The consultant suggested a different type of process to do the roof. References where checked and
warranties between the two types of systems were compared. The maintenance ply system will be less disruptive to
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the building, and is more economical. This system has a ten-year minimum life expectancy, which is similar to a
re-roof warranty. The lowest bid is $3,199.94 over budget. The Dumas Bay Centre operations budget will pay the
remaining $3,199.94. Schroder stated it is in the best interest to go forward with the whole project. The entire
roof will be re-done in one phase. Originally it was estimated to cost $100,000. Council member Gates
motioned to recommend to Council a “do pass” to accept Commercial Industrial Roofing of Lynnwood, WA.
total bid amount of $53,1994.94 which includes Washington State Sales Tax, and to place this item before
Council on September 17, 2002. Chair Kochmar seconded. Motion passed.
OTHER
Schroder met with the homeowners that live on the street end of 20th Place Southwest. The Legal Department and
the Public Works Department are verifying a Document stating there was an agreement between the King County
Commission regarding the intent of the County to build a wharf. The agreement states that if the wharf was not
built, then the road reverted back to the homeowner’s. If these documents are legal, the homeowner’s plan to put
in a gate that will block the road.
The Parks Commission discussed the blueberry farm at their September 5 meeting. The Commission is
recommending no further action on the farm at this time.
Reuter met with the Historical Society to review the original lease agreement, and also to discuss what the Park
Maintenance staff can do for them to improve the site. Chair Kochmar stated the Society is going to ask for an
additional $5,000 dollars for historical markers. Kochmar requested that Schroder pass on this request to the
Lodging Tax Committee. Moseley requested that the Historical Society forward a letter to the Lodging Tax
Committee stating that they would be requesting and additional $5,000.
Council member Gates suggested that Chief Kirkpatrick approach the Bill and Melinda Gates Foundation
regarding Internet Safety.
PENDING ITEMS
• Safety of 21st Avenue S.W. and 304th Street
• Internet Safety
• Future Development of 5 Acres at Celebration Park
• Lakota Park
• Group Homes
• Fireworks in the City
• King County Jail Contract
• Addendum to Yakima Jail contract
NEXT MEETING
October 14, 2002, 4:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT
Meeting adjourned at 5:15 p.m.