Loading...
PRHSPSC MINS 09-09-2002 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 9, 2002 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, and Mary Gates, Staff: David Moseley, City Manager, Chief Kirkpatrick Director of Public Safety, Pat Richardson, Deputy Director City Attorney, Kelli O’Donnell, CDBG Coordinator, Jennifer Schroder, Director Parks, Recreation and Cultural Services, Mary Faber, Recreation Superintendent, Kurt Reuter, Parks Superintendent, Mary McDougal, Human Resources Manager, Mary Jaenicke Administrative Assistant. Excused: Council member Michael Park. Guests: Karen Pettingell, Chair Human Services Commission, Ron Secreto, Human Services Manager, Trise Moore, Chair Diversity Commission, Donna Welch, Chair Arts Commission, Regina Bigler, Arts Commission, De-En Lang, Land Associates, Inc., Richard Hanson, Citizen. Chair Kochmar called the meeting to order at 4:05 p.m. PUBLIC FORUM None COMMISSION COMMENT None APPROVAL OF SUMMARY Chair Kochmar and Council member Gates approved the August 12th meeting minutes as written. Motion passed. BUSINESS ITEMS Diversity Commission Business Plan 2002-2003 Diversity Commission Chair Trise Moore stated she was attending this meeting to request a $1,200 budget increase. The Diversity Commission plans to use this $1,200 for Community Night, education sub-committee activities, diversity awareness, public relations, and educational volunteer activities. Council member Gates suggested that the Diversity Commission ensure that the City is getting delivered to our libraries and the community, books that will appeal to diverse populations. The commission should make sure that books in large print, and Braille are available. Council member Gates also recommended that the commission not commit themselves to hosting the Community Night in the fall of 2002. This type of event can be successful during any season. Chair Kochmar stated the $1,200 increase will be discussed during the budget process. Chair Moore stated she wanted to introduce the request for the increase at this time, so Council would be aware that the Diversity Commission would be asking for this increase. Gates moved to forward the Diversity Commission Business Plan 2002-2003 to the full City Council on October 1, 2002 with a do pass recommendation. Chair Kochmar Seconded. Motion passed. Amendment to the Boys & Girls Club 2002 Special Capital Project O’Donnell stated that in May the Council approved a special allocation for CDBG Capital Projects, and the Boys and Girls Club project was awarded $123,000.00 to renovate the club. A condition of funding was related to ensuring that certain eligibility requirements were met. After working with the Federal Way Boys and Girls Club, City and County staff, it became apparent that the project that was presented would not work. It was recommended that the Federal Way Boys and Girls Club amend their application. The project was amended to narrow the scope to show that it will serve low and moderate-income residents. The proposed amendment reduces the scope of the project to rehabilitate the computer/education center and arts and crafts room. These areas will be used exclusively by the before and after school program and the summer program. The Federal Way Boys and Girls Club will PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 9 Summary Page 2 maintain the necessary records and has already begun collecting the needed eligibility information. The proposed amendment will assure the project meets the qualification requirements of the national CDBG program. Gates moved to approve amending the Federal Way Boys and Girls Club Rehabilitation 2002 Special CDBG Capital Project to: 1) Reduce the scope of the project to the rehabilitation of the computer/education center and arts and crafts room; and 2) To reduce the beneficiaries of the project to the participants of the before and after school/summer programs exclusively. To be forwarded to the City Council for consideration at its September 17, 2002 meeting. Kochmar Seconded. Motion passed. Grant Funding for “Click It or Ticket” Campaign and School Zone Enforcement Kirkpatrick stated this is grant money that has been received through the Washington Traffic Safety Commission. The purpose of this grant money is targeting seatbelt and speeding enforcement. There is no matching money associated with this money. The total amount is $9,684.36. This money will be used to pay for overtime associated with the enforcement of this campaign. Council member Gates asked how many hours does this grant buy? City Manager Moseley stated it would buy us approximately 125 hours. Chief Kirkpatrick will report back with the total over time hours, and the number of tickets that were written. Council member Gates moved to approve to accept the funds from the Washington Traffic Safety Commission in the amount of $9,684.36. The additional enforcement will increase the safety of the citizens in our community, particularly in school zones this coming school year. Please forward to full Council for consideration at its September 17, 2002 meeting. Chair Kochmar seconded. Motion passed. Chair Kochmar asked where the money from these written citations goes. Chief Kirkpatrick stated that portion of the money goes to the Court, and a portion goes to the State. King County Regional AMBER Alert Plan – Letter of Agreement Kirkpatrick stated that the AMBER alert is a nation wide push to encourage law enforcement agencies to utilize the television and radio broadcast for children that are at risk. These are children that have been abducted. If the agency meets certain criteria then the television and radio networking will be interrupted to provide accurate information to the public and gain their assistance in locating a child. The Public Safety Department is asking for a Letter of Agreement that would be entered into with the King County Regional AMBER Alert Plan. There are no costs to the city for participation in the AMBER Alert. Council member Gates requested that an apostrophe be added to the phrase nation’s children on page D-5. Gates asked how Valley Com fits into this agreement. Gates wanted to be sure that the City is following the proper procedures with Valley Com. Gates moved to approve the Letter of Agreement between the police department and the King County Regional AMBER Alert Plan as revised. Our participation in this partnership will improve the probability for a safe and swift return of children missing or abducted from our community. Please forward to full Council for consideration at its September 17, 2002 meeting. Chair Kochmar seconded. Motion passed. Gun Tracing Project-Memorandum of Understanding with ATF Kirkpatrick stated the department was approached by the ATF regarding a Gun Tracing Program. For every gun that is collected into evidence that is associated with a crime that Federal Way is involved in, that gun will be sent into a National collection site through the ATF. Through the analysis, the gun can be traced to anywhere in the entire system. This information could be used to help determine what kinds of guns are being recovered in Federal Way, what types of crimes are associated with the recovered guns, who are the dealers identified as a source of crime guns, who is supplying firearms to criminals and juveniles in Federal Way, and where are the recovery locations. This information will enable the department to more effectively focus resources and impact the flow of illegal firearms in Federal Way. Council member Gates asked who will pay for the audit. Moseley stated that this would be clarified by the September 17, 2002 City Council meeting. Council member Gates moved to approve the Memorandum of Understanding between the police department and ATF. This partnership will improve the ability of the police department to investigate crimes within our community. Please forward to full Council for consideration at the September 17, 2002 meeting. Chair Kochmar seconded. Motion passed. 2002 Local Law Enforcement Block Grant – Budget Addendum Chief Kirkpatrick stated that this is a follow-up from the August Parks, Recreation, Human Services & Public Safety Council Committee meeting. The Public Safety Department will be purchasing nine camcorders to be PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 9 Summary Page 3 placed in the vehicles, and 55 tasers. The purchase of 55 tasers will allow each officer and public support officer to have a taser. Kirkpatrick stated that all officers and public support officers would be trained on using the tasers. Dumas Bay Restoration Project Approval of Bid Faber presented a revised budget for this project. The total project budget is $516,822.00. The construction portion of the budget is costing $163,665.41. This includes the 10% contingency. The remaining project budget includes a projected cost savings of $28,987.00. Part of this projected savings is due to competitive bid pricing and the elimination of the slope removal of invasive species and revegetation of existing slope. Council member Gates asked if the native and invasive species were threatening the slope. She would like the invasive species to eventually be removed. Faber stated that the original plan of this project was to improve the shoreline. The environmental review said the project should be done in phases with the last phase being the shoreline. In order to change what is happening to the shoreline the project needs to start at the top of the slope. They are starting at the top of the slope and eventually hoping to find the ways and means to work on the actual slope, and then the shoreline. The invasive species are providing slope stabilization. Council member Gates moved to recommend to Council a “do pass” to accept the low bid submitted by Athletic Fields Inc. for the Dumas Bay Restoration Project and authorize the City Manager to enter into a contract with Athletic Fields, Inc. for Dumas Bay Restoration in the amount of $148,665.41, which includes Washington State Sales Tax. Authorize a construction contingency of 10% in the amount of $15,000 for a total construction budget of $163,665.41, and place this item before council on September 17, 2002. Chair Kochmar seconded. Motion passed. Skate Park 2% for Art Project Faber presented a close-up picture of the proposed design. Donna Welch, Arts Commission Chair stated that the artwork meets all of the requirements that the Arts Commission had for the artist, which were movement, color and height. Chair Kochmar asked where the artwork would be placed. Faber stated that after the Arts Commission receives approval from council they would meet with the Park Maintenance and Community Development Department to decide on a permanent location for the artwork. Council member Gates motioned to recommend to Council a “do pass” to accept the proposed design for the Skateboard Park 2% for Art Project and authorize staff to issue a Notice to Proceed, and place this item before council on September 17, 2002. Chair Kochmar seconded. Motion passed. Brighton Place-Park Land Donation Schroder stated that this is a request to accept a donation of land to the City, to be used as public open space land. The Hanson’s property was included in the King County 1989 voter approved open space bond program for acquisition. After the bond was passed, and the exact funding available was known, it became apparent that all the land that was proposed in the acquisition for open space would not be achievable. The acquisition strategy was to acquire the parcels most developable. The Hanson’s parcel has a significant amount of wetlands. The City acquired 6 of the 10 parcels for a total of 8 acres. The Parks Commission reviewed this proposal at their September 5 meeting, and they recommend approval as long as the property is clean. The Parks Commission would like to accept the property as park land, with the option to develop the land in the future. Council member Gates wanted to ensure that it was very clear that if the City accepts this donation, it does not reduce the requirements for the Hanson’s in their development of a cluster sub-division. Mr. Le stated that it makes more sense to give the City the land. He would like credit to not pay the 15% fee in lieu of or to not have that required. Schroder stated the City can accept the land donation, but it is separate from anything the Hanson’s are wishing to do with the remaining piece. This process cannot eliminate the requirements in the code. Moseley emphasized that this action is for donating the land. Anything related to future development will have to go through the land use process. These are two separate issues. We cannot grant leniency on the code requirements. Council member Gates motioned to recommend approval to the full council to authorize the City Manager to accept the donation of 7.32 acres from Mr. And Mrs. Richard Hanson, provided no restrictions are recorded on the title would prevent the property from being used and or developed to serve as public park land. Chair Kochmar seconded. Motion passed. Dumas Bay Centre, Roof Maintenance System As part of the 2001/2002 budget process, council approved $50,000 to re-roof one half of the Dumas Bay Centre and another $50,000 projection in 2003 for the completion of this work. The City hired a consultant to develop bid specifications. The consultant suggested a different type of process to do the roof. References where checked and warranties between the two types of systems were compared. The maintenance ply system will be less disruptive to PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 9 Summary Page 4 the building, and is more economical. This system has a ten-year minimum life expectancy, which is similar to a re-roof warranty. The lowest bid is $3,199.94 over budget. The Dumas Bay Centre operations budget will pay the remaining $3,199.94. Schroder stated it is in the best interest to go forward with the whole project. The entire roof will be re-done in one phase. Originally it was estimated to cost $100,000. Council member Gates motioned to recommend to Council a “do pass” to accept Commercial Industrial Roofing of Lynnwood, WA. total bid amount of $53,1994.94 which includes Washington State Sales Tax, and to place this item before Council on September 17, 2002. Chair Kochmar seconded. Motion passed. OTHER Schroder met with the homeowners that live on the street end of 20th Place Southwest. The Legal Department and the Public Works Department are verifying a Document stating there was an agreement between the King County Commission regarding the intent of the County to build a wharf. The agreement states that if the wharf was not built, then the road reverted back to the homeowner’s. If these documents are legal, the homeowner’s plan to put in a gate that will block the road. The Parks Commission discussed the blueberry farm at their September 5 meeting. The Commission is recommending no further action on the farm at this time. Reuter met with the Historical Society to review the original lease agreement, and also to discuss what the Park Maintenance staff can do for them to improve the site. Chair Kochmar stated the Society is going to ask for an additional $5,000 dollars for historical markers. Kochmar requested that Schroder pass on this request to the Lodging Tax Committee. Moseley requested that the Historical Society forward a letter to the Lodging Tax Committee stating that they would be requesting and additional $5,000. Council member Gates suggested that Chief Kirkpatrick approach the Bill and Melinda Gates Foundation regarding Internet Safety. PENDING ITEMS • Safety of 21st Avenue S.W. and 304th Street • Internet Safety • Future Development of 5 Acres at Celebration Park • Lakota Park • Group Homes • Fireworks in the City • King County Jail Contract • Addendum to Yakima Jail contract NEXT MEETING October 14, 2002, 4:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT Meeting adjourned at 5:15 p.m.