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PRHSPSC MINS 10-14-2002 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 14, 2002 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, Mary Gates, and Mike Park. Staff: David Moseley, City Manager, Chief Kirkpatrick, Director Public Safety, Pat Richardson, Director City Attorney, Jennifer Schroder, Director Parks, Recreation and Cultural Services, Donna Hanson, Assistant City Manager, Aaron Walls, City Prosecutor, B. Sanders, Parks Planning and Development Manager, John Hutton, Recreation Coordinator-Athletics, Aaron Moe, Recreation Coordinator, Sandra Jurich, Temporary Administrative Assistant. Guests: Karen Pettingell, Chair Human Services Commission, Donna Welch, Chair Arts Commission, C.T. Purdom, Chair Parks & Recreation, Barbara Reid, Federal Way Symphony. Chair Kochmar called the meeting to order at 4:01 p.m. PUBLIC FORUM Barbara Reid suggested that perhaps the City could think about providing some gardening space for senior citizens that are now residents in the Foundation House for example. It could be modeled after the King County pea patch program. There is some space at the Blueberry Farm, and there is a water supply there. Volunteers could build the raised 4’x8’ planting beds for the gardeners that would like to use them. Chair Kochmar stated that this was a wonderful idea and asked if this should go to the Commission first. Jenny Schroder stated that the Parks Commission has asked that this be placed on their agenda. COMMISSION COMMENT Karen Pettingell, Chair of the Human Services Commission reminder Human Services Commission Public Hearing is Monday, October 28th in Council Chambers. The Commission is inviting all the organizations that have applied for Human Services grants to come and speak, before the Commission makes any final recommendations to the Council Committee. The Human Services Commission would also like to express appreciation for the $12,500 one-time funding. Donna Welch, Chair of the Arts Commission updated the Council Committee as to the Arts Commission agenda this week. There is a calligraphy show at Knutzen Family Theatre. The Commission is hosting a reception Tuesday afternoon, October 15th, at 5:30, which is called Art Harvest, and will present performing artists as well as visual artists. Also, the Juried Art Show was hung on Friday, October 11th in City Hall. APPROVAL OF SUMMARY Council members Gates and Park approved the September 9th meeting minutes as written. Motion passed. BUSINESS ITEMS Chair Kochmar moved that agenda items H, I, and J be heard first. Council member Gates seconded and the motion passed. Walmart Grant; Safe Neighborhood Heroes Program Kirkpatrick reported this is a grant that has been submitted by Walmart management to their corporate office, in the amount of $1,200. If approved by Walmart Corporate office, the grant will be split between the Federal Way police and fire departments. It has not been determined how to utilize the money. The only action required would be acknowledgement of the grant if approved by Walmart. COPS More 2002 Grant Kirkpatrick reported this is to request approval to accept the award of the COPS More 2002 grant in the amount of $138,900. with a local match of $46,300 for a total award of $185,200. In anticipation of receiving this grant, the Public Safety Department has earmarked matching funds in savings from jail expense. The City of Federal Way was one of five agencies in the State to receive this award. The Department wants to utilize that money to purchase a wireless system, a technology between the Records Management System and the patrol vehicles. There are 40 patrol vehicles, and each vehicle is equipped with a laptop computer, but at this time, without this type of PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 14 Summary Page 2 technology, they cannot link to the main computer in the department. This wireless system would enable the officers to pull up all records and information on a person, mug shots, police reports, etc. and download them directly into their laptop. The department is requesting that the Council accept the grant. Council member Park asked that if this was one-time funding, how would we support the annual maintenance and operation costs of $25,000? City Manager Moseley stated that the on-going costs would be absorbed into the current operating budget. Chief Kirkpatrick will verify the budget information with Iwen and provide an update at the Council meeting. Council member Gates asked if the cellular airtime costs were additive to existing airtime costs or if they are in full airtime costs. Could we package this better for a better price and receive some economies? Council member Gates also asked if we have a sinking fund for the equipment itself, and whether we have a plan for that. Chief Kirkpatrick will check on that and will respond during the budget deliberations this week. Gates moved to recommend to Council a “do pass” to approve acceptance of the COPS More 2002 award in the federal amount of $138,900.00 and local match in the amount of $46,300.00, for a total award amount of $185,200.00, and approval for purchasing authority as referenced in the Budget Summary, and forward to full Council for consideration at its November 5, 2002 meeting. Park Seconded. Motion passed. Interlocal Agreement and Release / Disclaimer of Liability for Use of Shooting Range Kirkpatrick stated the City of Kent asked the Public Safety Department to enter into this Interlocal Agreement for when the Department uses the City of Kent’s firing range, and liability concerns associated with the firing range. Kirkpatrick stated the Department does not use the Kent firing range often. Council member Gates asked if the City Attorney, and our insurance provider reviewed agreement? City Attorney Pat Richardson affirmed both City Attorney and our insurance provider reviewed the agreement. Council member Park asked if we used the City of Auburn’s firing range since we had an Interlocal agreement with the City of Auburn at one time. Chief Kirkpatrick stated that we did use the City of Auburn’s but that we currently go to Renton’s firing range for qualifications. Chair Kochmar asked if the Mayor or the City Manager should sign agreements. Who are we authorizing to sign? Some are signed by the City Manager and the Mayor signs some. City Attorney Richardson stated that we authorize the City Manager to execute a contract and the Mayor signs resolutions and ordinances. Council member Gates moved to approve the City of Federal Way and the City of Kent’s Interlocal Agreement and Release / Disclaimer of Liability for use of Shooting Range, and to authorize the City Manager to execute the contract on behalf of the Council, and to forward to full Council for consideration at its November 5, 2002 meeting. Park seconded. Motion passed. King County Jail Services Contract The two contracts on the agenda are somewhat related. King County has determined that it wishes to reduce and ultimately eliminate the use of County jail facilities by the cities’ misdemeanant inmates. As a result, we are moving on to Yakima. Page A-2 of the agenda highlights the terms of the contract with King County. The City Manager stated that this is a transitional contract. The County has determined that they do not wish to build a third jail and that they will run out of capacity in the two current jails the County operates. Due to these major reasons, this contract transitions incorporated cities out of the use of the King County system for misdemeanant inmates, and requires cities to have contracts with other cities. The City of Federal Way has five contracts with jails (King County, Fife, Okanogan, Yakima, Chelan, and we are looking at a sixth contract with Benton County). Council member Park asked if King County was charging a booking fee. City Manager Moseley responded that King County would continue to charge the booking fee of $115 in addition to the maintenance day rate for a total of $158. These two fees continue to increase 5.8% annually. Council member Park also questioned whether we would be able to meet the 90% of the 440-bed requirement in Yakima. City Manager Moseley advised the committee that we would manage this closely, and that we anticipate meeting that requirement. Council member Gates suggested that we continue to search for alternative ways for punishment, because ultimately we as a City would not be able to afford these escalating contract prices. Council member Park asked about item number 6 – Transfer of Property, and whether the City of Bellevue was going to build their own jail. City Manager Moseley responded that this is property that was purchased when the Kent facility was built and it was purchased with the same bond issue. The intent was that King County build a third facility on the east side, however, King County is not going to build a third facility. That property should be transferred to the cities that need to find alternative ways to house prisoners. There will be an Interlocal agreement between Bellevue (since the property is located in Bellevue, and Bellevue does not want a facility in their city), and PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 14 Summary Page 3 the other participating cities to use the proceeds from the sale of the property for some other type of facility. The assessment on the property is about $3.5 million. Chair Kochmar had some administrative matters to discuss. Page, A16, 13.10 will be filled in by each city. On page A27, the Intergovernmental Land Transfer Agreement, is referring to Exhibit B, however Exhibit B is not created yet. It will be between King County and the City of Bellevue when the transfer of property actually occurs. Park moved to authorize the City Manager to execute the King County Jail Contract on behalf of the Council, and forward to full Council for consideration at the October 15, 2002 Council meeting. Council member Gates seconded. Motion passed. (Council member Gates needed to leave at 4:30 p.m.) Signed those business items Gates was in attendance for. Addendum to Yakima County Jail Contract In June of this year, Council approved a contract with Yakima County. Yakima County then notified the cities that they needed to revise some of the terms of the contract, specifically items B2 and B3. Council member Park suggested that since we had a lengthy discussion on jail contracts that no staff presentation was needed. Council member Park moved to approve the Addendum to the Interlocal Agreement Between Yakima County and the Cities, and to authorize the City Manager to execute the contract on behalf of the Council. Please forward to full Council for consideration at the October 15, 2002 meeting. Chair Kochmar seconded. Motion passed. Purchase of Plants for Dumas Bay Centre Renovation Project Jennifer Schroder introduced B. Sanders to the Council Committee members. Sanders stated that this is an action item that consists of purchasing plants for the Dumas Bay Centre renovation project. The construction contract was awarded about a month ago. It was decided that the purchase of plants would be separate from the construction contract, because the cost would be significantly lower if the City would purchase the plants separately and have the contractor install the plants. Council member Park suggested that this was straightforward and that staff presentation would not be necessary. Chair Kochmar asked Sanders to clarify how the cost was derived. Council member Park moved to recommend to Council a “do pass” to accept Pacific Plants, Inc. of Issaquah, WA., as contractor to provide plants for the Dumas Bay Centre Restoration Project at a total bid amount of $46,000.08, which includes Washington State Sales Tax, and to place this item before Council on October 15, 2002. Chair Kochmar seconded. Motion passed. 2002-2003 Youth Commission Work Plan Aaron Moe presented the 2002/03 work plan for the youth commission. Aaron pointed out the new activities this year as follows: an inter-generational program which would create more interaction between youth and the senior population; the talent show would highlight musical groups this year, such as choruses, etc. rather than just individual participants; the Non-profit Organization Committee will focus more on those organizations that focus on youth, however those organizations have not been identified at this point; and the Special Events Coordination which intends to rally the junior and high school teens to rally their friends to give back to the community, via special events volunteers. Council member Park suggested that perhaps we could interview the new Youth Commission members earlier in the year since the term is September 1 through August 31 annually. Moe stated that there are fewer activities in July and August and traditionally the Youth Commission does not meet in the summer. Council Park suggested that we interview the new members in June for the next term. Barbara Reid suggested that the Youth Commission could assist with the Battle of the Bands, a Family Fest project in August. Council member Park moved to recommend to Council a “do pass” to accept the 2002/2003 Youth Commission Work Plan, and place this item before council on November 5, 2002. Chair Kochmar seconded. Motion passed. 2002-2004 Skyhawks Sports Academy, Inc. Contract John Hutton stated that the Parks, Recreation and Cultural Services Department has contracted for youth sports camps with Skyhawks Sports Academy, Inc. since 1992 and that he would like to continue the relationship. Council member Park asked what the gross receipts collected from these camps was. Hutton stated that the gross receipts are just under $35,000 annually and that the City gets 10% of that amount. Council member Park asked what the effective date of the contract was. Schroder advised it was the beginning of this year, however we had not PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 14 Summary Page 4 been invoiced so we were not in violation of audit, and that this was just a housekeeping issue. Chair Kochmar suggested that Bob Sterbank’s name be removed on page E8. Council member Park motioned to recommend to Council a “do pass” to accept the 2002/2004 Skyhawks Sports Academy, Inc., contract, and to authorize the City Manager to execute the contract on behalf of the Council. Please place this item before Council on November 5, 2002. Chair Kochmar seconded. Motion passed. Install of Sports Lighting at Lakota Park Acceptance and Retainage Schroder stated that two lights were installed at Lakota Park soccer field, as part of the CIP project and that work was conducted within the contract amount. Schroder is requesting that Council Committee accept the contract as complete so the process of retainage release can begin. Council member Park motioned to place this item on Council’s November 5th consent agenda with a “do pass” recommendation to accept the Sports Lighting at Lakota Park installation contract as complete and authorize staff to release retainage. The amount of retainage to release to T. Miller Construction is $2,370.00. Chair Kochmar seconded. Motion passed. Sewer Easement Request / The Point at West Campus II Mr. Richard Nevitt requested a sewer easement across a section of park open space. The Parks and Recreation Commission reviewed this request at its October meeting and recommended the city grant the request, provided there are no restrictions to crossover the easement. Council member Park asked what the fair market value of the easement is. Schroder responded that value is $1,000 for the 1,600 square feet. Council member Park motioned to recommend to Council a “do pass recommendation to authorize the City Manager to grant the sewer easement requested, provided no restrictions are placed on the agreement for the public to cross the easement and for the developer to pay a fair market value for the easement, and place this item before full Council on November 5, 2002. Chair Kochmar seconded. Motion passed. Amendment of Section 11-83, Prohibiting Storage of Personal Property on Parks and Open Space Property The City currently prohibits people from depositing refuse and litter on parks and/or open space property. It has come to our attention that we do not have anything to prevent citizens from storing personal property on parks and/or open space property. This is a proposed amendment that would allow staff to take civil enforcement action should someone not wish to remove their property. Council member Park motioned to approve the proposed amendment to Section 11-83 of the Federal Way City Code prohibiting the storage of personal property on parks and/or open space property, and forward to full Council for consideration on November 5, 2002. Chair Kochmar seconded. Motion passed. Code Amendments Updating Chapter 6, Criminal Code; Chapter 9, Licenses and Business Registration; and Chapter 15, Traffic and Vehicles Chief prosecutor Aaron Wall stated that the Washington State Legislature has updated state codes related to criminal activity and that it is in the best interest of the City to update our code to be more in accordance with state law to ensure more consistent and effective enforcement and prosecution of criminal activity within the City. Additionally, the Legislature created some new misdemeanor crimes. Chair Kochmar asked for clarification on the restitution authorized as a condition of sentence. Wall explained that the statute requires that when a person causes the city or government to expend money in response to a DUI accident, for example, that person after conviction, must repay the responding city or government. The repayment is processed through the court as part of the sentence or the City could seek restitution civilly. Council member Park motioned to approve the amendments to the Federal Way City Code, Chapter 6, Criminal Code; Chapter 9, Licenses and Business Registration; and Chapter 15, Traffic and Vehicles, and forward to full Council for consideration at the November 5, 2002 City Council meeting. Chair Kochmar seconded. Motion passed. Reschedule November 11 PRHSPS Meeting November 11th is Veterans’ Day holiday. We would like to move the next meeting to Tuesday, November 12th at 4:00 pm. in Mt. Baker Conference room. Chair Kochmar confirmed there is no Council meeting so Tuesday, November 12th should be fine. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 14 Summary Page 5 OTHER Food Bank is actively recruiting for Companies to place food barrels out for employees to donate. The Food Bank will deliver and pick up the barrels if the Companies would adopt a barrel. PENDING ITEMS • Internet Safety • Blueberry Farm / Pea Patch • Asking Ron Sims to put in another $580K in the budget for Human Services County-wide NEXT MEETING November 12, 2002, 4:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT Meeting adjourned at 5:02p.m.