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PRHSPSC MINS 12-09-2002 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, December 9, 2002 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, Michael Park and Mary Gates. Council member Faison, Staff: David Moseley, City Manager, Derek Matheson, Assistant City Manager, Chief Kirkpatrick, Director Public Safety, Brian Wilson, Deputy Director of Public Safety, Commander Neal, Public Safety, Karen Kirkpatrick, Assistant City Attorney, Kelli O’Donnell, CDBG Coordinator, Kathy McClung, Director Community Development, Jennifer Schroder, Director Parks and Recreation, Steve Ikerd Property Services Manager, Mary Jaenicke, Administrative Assistant. Guests: Karen Pettingell, Chair Human Services Commission, C.T. Purdom, Chair Parks & Recreation, Julie Grant, Human Services Commission. Chair Kochmar called the meeting to order at 4:05 p.m. Council member Gates motioned to add Aggressive panhandling and Sexual Predator Housing to the agenda. Park seconded. Motion passed. PUBLIC FORUM None COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Park and Gates approved the November 12 meeting minutes as written. Motion passed. BUSINESS ITEMS Authorization for Human Services Commission to Advertise for Concept Papers for a CDBG Employment Program O’Donnell reported that back in September 2002, the City Council adopted the 2003 CDBG proposed use of funds. The City of Federal Way has been notified that the Community Housing Assistance Program – Ocean Ridge Apartments Child Care project, which was funded for $99,999, is canceling the project. This $99,999 will be returned to the City of Federal Way. In addition the commission is expecting to receive some additional funds for 2003 due to the 2000 Census figures. Human Services will not know the exact amount until early next year. When the contingency plan was adopted for 2003, the amount of the applications for capital funds was close to the funds that were available. Therefore, the commission did not have a contingency plan for additional capital funds. The contingency plan that was in place stated that if Human Services does receive additional capital funds, it will go to 2004, unless Human Services Commission requests new applications for funds and/or additional Council action is taken to allocate funds. O’Donnell reported that the commission had noted a need for employment services during the 2003-04 Human Services General Fund allocation process. The Community Development Block Grant (CDBG) program allows for capital funds to be utilized for employment services by an eligible Community Based Development Organization (CBDO). The commission would like authorization to request concept papers from eligible CBDO. Human Services Commissioner Grant stated that the Human Services Commission would like to pursue an employment program that is operated in Federal Way, and serves Federal Way clients exclusively. The Multi-Service Center is an eligible Community Based Development Organization in Federal Way with experience in employment programs. Grant stated that this would be a pilot program, and it is a short-term proposal. Council member Gates asked that since this is a pilot program, does the commission have measures of success in place. Gates also stated that the commission needs to be careful that funding for this program does not get cut after the first year. O’Donnell stated the commission would like to request a concept paper for an employment program specific to Federal Way’s residents and business community. This program will aid low to moderate-income families, and it is a high priority for the commission. Chair Kochmar asked if participants would need to provide proof of income level to participate in the program. O’Donnell answered yes. Gates stated that the commission needed to be sure that this program is non-duplicative of state or county programs. Council member Park agreed PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, December 9 Summary Page 2 with Council member Gates regarding ensuring that this is not a duplicative program. Park moved to authorize the Human Services Commission to request concept papers regarding an employment program eligible under 24 CFR 570.204, and all applicable Community Development Block Grant Program Regulations and King County CDBG Consortium policies, to be offered in the City of Federal Way to eligible residents from qualified Community Based Development Organizations. To be forwarded to the City Council for consideration at the December 17, 2002 meeting. Gates seconded. Motion passed. Update on 2001 HomeSight First Homes Program and the Resolutions of 1995 Federal Way Youth and Family Services (FWYFS) Breach of Contract O’Donnell reported that in 2001, the City of Federal Way allocated $150,000 to the HomeSight – First Homes Program for down payment assistance to first-time homebuyers in Federal Way. King County has been in negotiations with HomeSight since 2001 for the contract for these services. HomeSight has been trying to work out a way to secure the liens in their name, so they will be eligible for other federal funds for low interest money to loan out. Staff has sent out a letter notifying HomeSight that the city may cancel the project if an agreement cannot be reached soon. O’Donnell also reported that funds were allocated in 1995 to Federal Way Youth and Family Services (FWYFS) for the purchase of property for social services. The County has a change of use restrictions for property purchased with CDBG capital dollars. FWYFS decided they did not need that property any longer. They sold the property before the change of use restrictions was expired. FWYFS discontinued using the property in August of 2001. FWFYS has merged with Valley Cities Counseling and Consultation (VCCC) in December 2001. King County is in negotiations with VCCC to resolve this matter. Any monetary settlement with VCCC will be returned to Federal Way to reallocate to a future CDBG project. Amendment to extend Professional Commercial Cleaning, Inc. (PCCI) Janitorial Contract Ikerd reported that PCCI has been providing janitorial services to City Hall since January 2000, for an annual cost of $22,564.00. The contract is expiring at the end of December. Ikerd would like to extend their contract for another two years. There is a small increase in the cost due to an increase in the Prevailing Wages. Gates moved to recommend to Council a “do pass” to authorize the City Manager to accept this amendment to extend PCCI contract for an additional two years for an annual cost of $23,152 and a grand total of $46,304 and to place this item before Council on December 17, 2002. Park seconded. Motion passed. Aggressive Panhandling City Manager Moseley updated the committee on a major emphasis that the Public Safety Department has undertaken regarding the transient population living in the City of Federal Way. Chief Kirkpatrick stated that there is a connection between the transients and panhandling. Commander Neal is overseeing the operation of the Transient Camp Reduction Effort. Kirkpatrick stated that Neal has been preparing a Power Point Presentation, and the department would like to show the presentation at a future City Council meeting. Commander Neal stated there is difference between aggressive panhandling or standing on a corner and asking people for money. He stated people have the right to stand on a corner and ask for money. Commander Neal then provided a brief synopsis of what the department has done and what they are doing, and what they will be doing regarding this program Sexual Predator Housing Moseley stated that the City was notified that one of the locations for a level 4 sexual predator housing is right outside of the Federal Way city limits. Assistant City Matheson will be heading up a team to review the criteria for this type of housing, to ensure that the site meets all of the required criteria. Moseley stated that there is some indication that the site may not meet all of the criteria. Moseley stated that they would have factual information to present at an upcoming public meeting that DSHS will be holding in January. Two out of the three sites selected are in South King County. The third site is located in Carnation. DSHS would like to make a decision in March or April, which is not a lot of time. Kochmar stated there were approximately 100 people at the last meeting. A non-profit organization is being formed, and people are donating money for a legal defense fund. Kochmar also stated that the citizens want to know what the City of Federal Way and Auburn are going to do to help them. Miscellaneous Moseley reported that interest has been expressed to provide additional funding to the local food bank. Moseley has spoken with Iwen Wang and Lydia Assefa-Dawson, and there are some year-end savings in the Human Services budget that could be used. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, December 9 Summary Page 3 PENDING ITEMS • Internet Safety NEXT MEETING January 13, 2003, 4:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT - Meeting adjourned at 5:13p.m.