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LUTC MINS 03-17-2003G:\LUTC\LUTC Agendas and Summaries 2003\March 17, 2003, LUTC Minutes.doc As MEETING MINUTES In attendance: Committee members Eric Faison, Chair, Deputy Mayor Dean McColgan and Councilmember Mike Park; Councilmember Linda Kochmar; Public Works Director Cary Roe; Deputy Public Works Director Ken Miller; Deputy City Attorney Karen Kirkpatrick; Street Systems Manager Marwan Salloum; Traffic Engineer Rick Perez; Administrative Assistant Sandy Lyle. 1. CALL TO ORDER Chair Faison called the meeting to order at 5:31 pm. 2. APPROVAL OF MINUTES The summary of the February 24, 2003, meeting was approved as presented. 3. PUBLIC COMMENT There was no public comment on any item not included in the agenda. 4. BUSINESS ITEMS A. 312th Street Traffic Signal 100% Design Approval and Authorization – The intersection at 8th Avenue South is offset on South 312th Street and is not currently signalized. This project proposes to install a traffic signal, channelization to allow left turns, interconnection with the existing signal on SR99, and South 312th Street and the proposed signal at 14th Avenue South and South 312th Street, improvements to street lighting, and improvements to sidewalks and curb ramps. The Committee m/s/c approval of the project, authorized the transfer of $200,000 from the South 320th Street and SR99 unappropriated funds, and authorized staff to bid the project. Their recommendation to the City Council was approval of the Committee’s action at the April 1, 2003, meeting. B. 2003 King County Metro Signal Grant Acceptance – The City received one of two grants to fund signal optimization projects. The grant was received for signal timing on South 320th Street from SR99 to 1st Avenue South. Since this work will be done in-house, the $20,000 grant will be used for a City-wide traffic count program, the data from which will be used to re-time other signals that are not eligible for the Signal Synchronization Grant. The traffic count data will allow staff to administer the City’s Concurrency Management program. The Committee m/s/c recommendation to the City Council at its April 1. 2003, meeting to authorize acceptance of the $20,000 grant from King County for the South 320th Street Signal Synchronization project and to authorize use of the funds for Traffic Count and Concurrency Management programs. C. Final I-5/SR18/SR161 Triangle Study – The Committee heard a final report on work done on the I-5/SR18/SR161 Triangle Study and listened to comparisons mostly of Concept A and Concept B. Concept C requires more research. Business and community groups are equally split on which concept they prefer. The project is ready to begin preliminary engineering and environmental review, a process that is not currently funded. Some project lists are being circulated in Olympia for $3 million to begin preliminary engineering and environmental review. The City has submitted application for TEA-21 reauthorization funds for $4 million to begin environmental documentation. The South County Transportation Board (SCATBd) has recommended $204 million for project completion in the RTID package. Nor further action was taken at this time. D. Transit Service Changes – Transit service changes were proposed by King County Metro and Pierce Transit and with the input of the Federal Way/NE Tacoma Transit Sounding Board and public input through community meetings, letters, and emails, changes in several routes have been proposed. The expected opposition to service changes in the Twin Lakes neighborhood never materialized. However, discontinuation of Route #173 to Duwamish and rerouting Route 175 away from Pacific Highway South between Kent-Des Moines Road and South 272nd Street got the attention of riders. Metro now proposes not to make those changes. Jan Lightner, Sounding Board member, spoke in favor of maintaining service levels of the Federal Way to downtown express routes, especially Route # 177. The total number of express routes to downtown must be maintained, or even increased, she added. Additionally, Alternative City of Federal Way City Council Land Use/Transportation Committee March 17, 2003 City Hall 5:30 p.m. Council Chambers G:\LUTC\LUTC Agendas and Summaries 2003\March 17, 2003, LUTC Minutes.doc #1 is proposed to consolidate service in NE Tacoma and provide a link to the Twin Lakes Shopping Center and Park and Ride, with an extra route providing service between the Northshore Shopping Center and Brown’s Point. Pierce Transit Route #501 will cover some area dropped from Metro Route #181, which is being revised to travel the South 320th Street corridor. The Committee m/s/c recommendation to the City Council at the April 1, 2003, meeting, to approve the proposed Metro and Pierce Transit service changes. E. Home Free Guarantee Contract with King County Metro – The purpose of the Home-Free guarantee program is to ensure employees using alternative modes of transportation a ride home (taxi) in the event of unforeseen circumstances which may occur, i.e., a sick child, the need to work late, a family emergency. The current Home Free Guarantee contract with King County Metro expired and is being proposed for renewal at a cost of $154, the monies coming from the City’s Commute Trip Reduction (CRT) incentive program. The Committee m/s/c recommendation to the City Council at its April 1, 2003, meeting, to authorize the City Manager to execute a Home Free Guarantee Interlocal Agreement of $154 with King County Metro. F. Citywide Pavement Marking/Neighborhood Traffic Safety/Channelization Services - All contractors on the small works roster capable of executing pavement marking, neighborhood traffic safety (speed humps), and channelization services within pre-determined deadlines were sent a request for quotes (RFQ). The lowest responsive responsible quote received was from Stripe Rite, Inc., for $17,370 for basic pavement marking services and an estimated $47,630 based upon discretionary work orders involving pavement marking, speed humps, curbing, and raised islands. The Committee m/s/c recommendation to the City Council at its April 1, 2003, meeting to authorize the City Manager to enter into a contract with Stripe Rite, Inc., in the amount of $65,000.00 for basic and discretionary pavement marking, neighborhood traffic safety, and channelization services. G. 288th Street @ SR99 100% Design Completion/Approval to Bid – This project on South 288th Street will revise/upgrade and add a traffic signal at South 288th Street and SR99; add a second left turn lane westbound and a left turn lane eastbound at SR99; add left turn lanes and a traffic signal at 18th Avenue South; interconnect signals on South 288th Street at SR99 with Military Road at South 304th Street and Star Lake Road. The project will improve traffic flow and reduce accidents by eliminating conflicts. In an effort to reduce costs over the long term, Lakehaven Utility District Water and Sewer Utility will make a water and sewer line adjustment. A Utility Underground Conversion within project limits will also take place. At the 100% design, the budget shortfall for the project has increased by $213,208 in addition to the shortfall estimated at the 85% design stage ($258,613). The utility changes and additional costs for right of way acquisition have been responsible for the increased estimated costs. The Committee m/s/c recommendation of approval to the City Council at its April 1, 2003, meeting of the design plans; recommended authorization of the transfer of $500,000 from unallocated Street Capital Funds to this project budget; and recommended authorization of bidding the project at this time. H. 2003 Asphalt Overlay Bid Award – The Committee m/s/c recommendation to the City Council at its April 1, 2003, meeting awarding of schedules A through G of the 2003 Asphalt Overlay Project to ICON Material. ICON was the lowest responsive, responsible bidder of the project in the amount of $2,056,975.50. A contingency fund of 10% in the amount of $205,700 was also recommended. The Committee recommended that Council also authorize the City Manager to execute the contract. I. Weyerhaeuser Way/336th Roundabout 30% Design Approval – The Weyerhaeuser Way and South 336th Street Intersection Improvement Project will replace the existing Y intersection with a dual lane roundabout with an approach speed of 35 mph and a circulating design speed of 25 mph within the roundabout. The project will also provide a left-turn lane at Weyerhaeuser’s Headquarters driveway on South 336th Street as well as the Weyerhaeuser Technology Center driveway on Weyerhaeuser Way. The project design is 30% complete, including topographical surveys, technical reports, preliminary right- of-way plan, SEPA submittals and project design to 30%. Ongoing tasks include SEPA Determination and project permitting, and project design to 100%. The Committee m/s/c a recommendation of do pass to the City Council at its April 1, 2003, meeting. 5. FUTURE MEETINGS The next scheduled meeting will be April 7, 2003. 6. ADJOURN The meeting adjourned at 6:55 p.m.