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LUTC MINS 05-05-2003G:\LUTC\LUTC Agendas and Summaries 2003\May 5, 2003, LUTC Minutes.doc MEETING MINUTES In attendance: Committee members Eric Faison, Chair, and Councilmember Mike Park; Council Member Linda Kochmar; City Manager David Mosely; Director of Community Development Services Kathy McClung; Public Works Director Cary Roe; Deputy City Attorney Karen Kirkpatrick; Deputy Director of Community Development Services Greg Fewins; Deputy Public Works Director Ken Miller; Street Systems Manager Marwan Salloum; Development Services Manager Jim Femling; Traffic Engineer Rick Perez; Surface Water Manager Paul Bucich; Associate Planner Deb Barker; Engineering Plans Reviewer Ann Dower; Administrative Assistant Sandy Lyle. Deputy Mayor Dean McColgan was excused. 1. CALL TO ORDER Chair Faison called the meeting to order at 5:30 pm. 2. APPROVAL OF MINUTES The summary of the April 21, 2003, meeting was approved as presented. 3. PUBLIC COMMENT There was no public comment on any items not included in the agenda. 4. BUSINESS ITEMS A. Belle Meadow Final Plat – The Committee approved recommending to the City Council that the Belle Meadow Final Plat, formerly known as Danville Station Division I, be approved. The Council will review the proposal at its May 20, 2003, meeting. Belle Meadow is a thirty-seven lot subdivision on 9.8 acres located east of 21st Avenue SW at the intersection of SW 345th Place and 18th Avenue SW. All conditions listed in Federal Way Resolution #00-325 and the conditions listed in the September 12, 2000, Recommendation of the City of Federal Way Hearing Examiner, have been satisfied, and/or satisfaction of the conditions have been sufficiently guaranteed by the applicant as allowed by Federal Way City Code Section 20-135. B. South 288th Street at SR99 Signal/Intersection Improvements Bid Award – Five bids were received on April 23, 2003, for the South 288th Street at SR 99 Signal and Intersection Improvements Project. Reference checks on the Frank Coluccio Construction Company by both CH2M Hill, Inc., and City staff indicate that the contractor has performed similar work. The lowest responsive, responsible bidder is Frank Coluccio Construction Company in the amount of $1,602,840.66. The available budget of $2,885,357 adequately covers the 10% construction contingency, construction management, planning and design, right-of-way acquisition and utility undergrounding with a remaining project balance of $176,617. The Committee voted to recommend the City Council approve this project at its May 20, 2003, meeting. C. 8th Avenue SW and Dash Point Road Traffic Signal Final Acceptance and Retainage Release – At it’s May 20, 2003, meeting, City Council will review acceptance of the 8th Avenue SW and Dash Point Road Signal project. If the $507,797.52 project is accepted as complete, Council will authorize release of retainage to the Potelco Company, Inc., in the amount of $50,778. The project was completed in excess of $43,000 under budget. The Committee voted to recommend approval to the City Council. D. 8th Avenue South and South 312th Street Traffic Signal Bid Award – The lowest responsive, responsible bidder for the 8th Avenue South and South 312th Street Traffic Signal and Intersection Improvement project was M. T. Electric with a total bid of $231,445. The bid was $100,493 less than the engineer’s estimate. The City has successfully worked with M. T. Electric in the past and the company has proved able to execute the requirements of this contract to the City’s satisfaction. The committee voted to recommend the City Council authorize the City Manager to execute a contract with M. T. Electric in the amount of $231,445 with a 10% contract contingency of $23,144.50 at the next City Council meeting on May 20, 2003. City of Federal Way City Council Land Use/Transportation Committee May 5, 2003 City Hall 5:30 p.m. Council Chambers G:\LUTC\LUTC Agendas and Summaries 2003\May 5, 2003, LUTC Minutes.doc E. Authorization to Award to Lowest Responsive Bidder/Replacement Backhoe for Public Works – The Committee recommended to the City Council at their May 20, 2003, meeting that they approve the purchase of a new front-end loader/backhoe at a cost of $55,488 including tax from Pape’ Machinery. Pape’ was the lowest of six bidders. Requested options bring the cost to $75,451.72. A 60-month extended warranty adds an additional cost of $3,644.80 and brings the total to $79,096.52. Total budget for the replacement backhoe is $80,000. F. Vactor Service Contract/Authorization to Award Bid – Everson’s EconoVac was the lowest responsive, responsible bidder in the amount of $268,341 for vactor services for surface water infrastructure maintenance. The contract will be written for 18 months in exchange for cost control through 2004. Disposal has become prohibitively expensive and a new disposal vendor, TPS in Tacoma, will be used as an alternative disposal site. The Committee voted approval of a contract with Everson’s EconoVac with a do-pass recommendation to the City Council at its May 20, 2003, meeting. G. I-5/South 272nd Street Interchange Design Charrette – The I-5 Interchange at South 272nd Street has been under consideration for improvements since Sound Transit proposed to construct Direct Access HOV ramps at this location. The City’s interest in this project is to insure adequate capacity for the northern section of Federal Way as it develops in the future. A core team representing WSDOT, Sound Transit, King County Metro, King County Roads, Kent and Federal Way met for a week of talks to identify project issues and needs, brainstorm conceptual solutions and evaluate concepts. The results of the design charette included two alternatives that do not address all outstanding concerns. Failure to continue to develop this project could imperil its potential to be funded by various state sources. WSDOT suggested additional work be performed to further develop the project, investigate potential environmental issues, develop better cost estimates, and build support for the project. The Committee voted to recommend to the City Council that an additional amount up to $10,000 from the Public Works budget be approved for City staff to continue to participate in the development of the I-5/South 272nd Street interchange project concept development. Extension of the design charette proposal will be considered at the Council’s next meeting on May 20, 2003. 5. FUTURE MEETINGS The next scheduled meeting will be May 19, 2003. 6. ADJOURN The meeting adjourned at 6:35 p.m.