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Parks Comm MINS 02-06-2003 CITY OF FEDERAL WAY PARKS AND RECREATION COMMISSION Thursday, February 6, 2003 Mt. Baker Conference Room 6:00 p.m. City Hall MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: C.T. Purdom, Chair, Len Zickler, Vice Chair, Ade Bright, Don Dennis, Cindy Dodge, Bill Foulkes, Neil Hellickson, Debra McCormick and George Pfeiffer. Excused: Jess Birtcher. Staff: Jennifer Schroder, PRCS Director, Kurt Reuter, Parks Operations Superintendent and Peg Wright, Administrative Assistant. Guests: Linda Kochmar, Councilmember and Dean McColgan, Deputy Mayor. No Public Forum. Vice Chair Zickler moved: Pfeiffer seconded motion to approve minutes as written. Motion passed unanimously. COMMISSION BUSINESS Capital Improvement Plan Review – Schroder discussed the memorandum in the commission packet addressing the eleven park-capital projects budgeted to begin in 2003 and two for 2004. Because of the challenging workload for one parks planner, three projects will be assigned to other staff. They are Playgrounds (Kurt Reuter), Major Maintenance (Steve Ikerd) and DBC/KFT Rehab (Mary Faber). The capital plan will be impacted with researching and proposing a park impact fee, Hylebos Trail feasibility project and preparing grant applications. Staff will review items on the work plan and request feedback from the commission as to the proposed timeline. It will also be helpful to discuss the commission’s role in the CIP work plan so we can begin drafting the commission’s work plan. Dumas Bay Centre project will be completed this month with the dedication scheduled for March. Other areas of discussion were the Master Plans for the Thompson and Armstrong properties, DBC/KFT infrastructure problems, needed improvements at Sacajawea, a bike facility, and a downtown park with possible linkages to Steel Lake and Celebration Parks. Trail System Information – Schroder distributed a 1991 and current map of trails in the City. She stated that with the information and views gleaned from the public meetings and public forum at commission meetings, there was not much support for a Hylebos Trail system and recommended that the commission not pursue the project. The Friends of the West Hylebos have an interest in using the area as an interpretive site. The Commission is in support of open space development for interpretation and stream restoration as long as it does not include a trail. Foulkes moved: McCormick seconded motion to not pursue the Hylebos Trail project and the motion passed with a unanimous vote. The commission further discussed parks with possible trail linkages. Skate Park Artwork Dedication – the artwork for the Skate Park will be placed in the northeast corner of the current landscaped area the last week of February. It was described by Schroder and Reuter as metal kinetic art with colorful, moveable glass parts. Staff will notify the commissioners on a definite date for installation as well as dedication ceremony. Dash Point/Hylebos Parking Fees – Schroder reported that there are no fees being charged at this time at the Hylebos parking area. Information on parking fees at Dumas Bay will be confirmed and reported at next months meeting. Celebration Park Maintenance Building – Reuter updated the commission on the maintenance facility at Celebration Park. Reuter has been in contact with the Mentink family concerning the batting cage facility because all the permits expired on January 9, 2003. There has been no decision made from earlier discussions so a letter will be drafted and mailed requesting a definite answer. Vice Chair Zickler talked about joint operations and that often, bonding is difficult to acquire. Different areas of the park have been discussed for the maintenance building location. Schroder said she and Reuter have differing ideas on the location and more discussion followed. Schroder reminded staff and commissioners of the five-acre parcel on the south end of Celebration Park as a possible site. Signage at Sacajawea – Reuter said he has been approached by field users at Sacajawea Park on posting signage prohibiting cigarettes, gum, sunflower seeds, etc., in the field area. Over a period of time these items can ruin the field surface plus becomes a safety hazard. One suggestion was to post two signs – one at each end of the entrance areas to the fields – prohibiting the items then “self-police” the area. Schroder recommended that letters be sent to the schools asking their cooperation and assistance. Reuter will draft such correspondence and it will be reviewed at the March commission meeting. Parks and Recreation Commission, February 6, 2003 Page 2 STAFF REPORTS Community Center Project Update – Schroder reported that work on the Community Center has begun and there will focus groups compiled of staff, commissioners from all the City Commissions and residents of the city for advisory, senior and programming issues. These groups will be set up to gather information and offer advice on the needs of the center. Lakota Master Plan/Public Works Improvements – A possible redesign of the Lakota Master Plan may occur depending on the Public Works proposed improvements and how they would impact the current design. B. Sanders, Parks Planning and Development Manager, met with Public Works staff on the proposed improvements and how they may impact the Lakota design. Revised designs may be sought if the changes are considerable. PRHSPS Council Committee meeting will be held on Monday, February 10, 2003 will be attended by Chair Purdom who extended the invitation to all commissioners for informational purposes. The meeting is at 4:00 p.m. in the Mt. Baker Conference Room at City Hall. NEW BUSINESS Reuter reported that he has been gathering information and specific brochures for a recruitment brochure for the City of Federal Way Parks and Recreation Commission. NEXT MEETING Agenda items for the March meeting are as follows: Draft of the Work Plan Community Center Timelines Commission Appointment Drafted Letter to Hylebos Trail residents Sacajawea Sign Wording Lakota Master Plan Grant possibilities Lakehaven well proposed at Lakota Park Transit plans Batting Cage update Thompson/Armstrong Design/Public Meeting Schedule ADJOURNMENT Chair Purdom adjourned the meeting at 7:45 p.m.