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Parks Comm MINS 04-03-2003CITY OF FEDERAL WAY PARKS AND RECREATION COMMISSION Thursday, April 3, 2003 Mt. Baker Conference Room 6:00 p.m. City Hall MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: C. T. Purdom, Chair, Len Zickler, Vice Chair, Ade Bright, Don Dennis, Cindy Dodge, Bill Foulkes, Debra McCormick and George Pfeiffer. Staff: Kurt Reuter, Parks Operations Superintendent, Mary Faber, Recreation and Cultural Services Superintendent and Peg Wright, Administrative Assistant. Guest: Linda Kochmar, Council- member. No Public Forum. Dennis moved: McCormick seconded motion to approve the March meeting minutes as written. Motion carried unanimously. Chair Purdom requested and Commission concurred to move item IV, A, “Summer Programs Presentation” to the first item of business. Summer Programs Presentation – Mary Faber distributed information compiled for distribution to the Community Center Advisory Group. It outlined “Who We Are” (Parks, Recreation and Cultural Services Department), a department organizational chart, general terms, overview of program areas, projected capital expenditures for the community/senior center project, and the projected 2003 program revenues, expenditures and recovery ratio. Faber also distributed a document listing all the camps for the 2003 summer season, the Spring 2003 Parks and Recreation brochure and a memo dated April 1, 2003 to City Council updating them on the Community Center Project timeline. A page will be added to the city’s website to provide information on the progress of the Community Center project. COMMISSION BUSINESS Chair Purdom read an e-mail from Neil Hellickson, who resigned from the Parks and Recreation Commission. Hellickson has accepted a job with time constraints that will not allow him to continue serving on the commission. Commission Elections – Zickler nominated Purdom for the Chair position. Dennis closed nominations and Purdom was elected by a unanimous vote. Zickler nominated Foulkes for the Vice Chair position. Dennis closed nominations. Foulkes was elected by unanimous vote. Draft Work Plan - Councilmember Kochmar asked that a “downtown park” be added to the Parks and Recreation Commission 2003 Work Plan. Chair Purdom placed it on the work plan as Item #11 and assigned a fourth quarter timeline. Reuter said he would make contact Community Develop Services staff regarding this park idea and report to the commission at the next meeting. Dennis moved: Dodge seconded motion to move the Parks Commission Work Plan as amended to the April 14, 2003 Council Committee meeting with a “do pass” recommendation. Motion passed unanimously. Lakota Park Master Plan – Reuter discussed information that was previously distributed to the commission. Several of the commissioners went on-site to view existing design and sketch ideas. Reuter said there was a budget of $100,000.00 available for design work on this project. Zickler suggested bringing in a consultant at the beginning of the project and conduct public meetings led by the consultant. Information obtained through these public meetings could then be incorporated in to the design concepts. Commissioners agreed that the needs and wants of the community are the top priority. Dodge suggested using the city website as another method to obtain public input on the Lakota design. Zickler moved: Dennis seconded motion to direct staff to research and hire a consultant to lead the Lakota Park New Master Plan development process. Reuter said that staff would check the Small Works Roster for possible consultant contacts. Parks and Recreation Commission, April 3, 2003 Page 2 STAFF REPORTS Summer Programs Presentation – see above. Sacajawea Track Asphalt – Funding has been allocated in the 2003 C.I.P. to identify site improvements at Sacajawea Park with $75,000.00 budgeted. Staff would like to request resurfacing of the cinder track be included as part of the recommended improvements. Taking direction from the Commission, Reuter has researched costs to convert the Sacajawea track to a rubberized all-weather surface. He contacted Atlas Track and Tennis Company and received quotes for converting the track. The total cost of this project would range from approximately $227,000.00 to $332,000.00, depending on the type of surface selected. Of the five surfaces presented, the Atlas L-2000 is good with the top of the line being the Atlas BMSS, an Olympic grade surface. The school district told Reuter that the Atlas L-2000 was sufficient to meet their needs. Zickler moved: McCormick seconded motion to include renovation of the track (with Atlas L-2000 grade) at Sacajawea Park as part of the recommended site improvements and continue to work on identification of funding sources. Motion passed unanimously. Lakehaven Utility District Easement – Reuter said that the easement is moving forward. There is no information regarding the playground agreement available. He will work with legal staff to prepare a cooperative use agreement with Whispering Hills. Transit Plans – Reuter said there was nothing to report at this time. Public Meeting Schedule/Armstrong/Thompson Properties – The Armstrong and Thompson property parcels are in the preliminary stage of the development process and public meetings have been set for both. The Armstrong property public meeting will be Tuesday, April 29, 2003 in the cafeteria at Sherwood Forest Elementary. The Thompson property public meeting is Tuesday, May 27, 2003 at the King County Regional Library. Both meetings will be from 7:00 – 8:30 p.m. A part of the development process involves naming the parks. The PRHSPS Council Committee Meeting will be held on Monday, April 14, 2003 at 4:00 p.m. in the Mt. Baker conference room. Chair Purdom will not be able to attend this meeting and will call Vice Chair Foulkes on his availability. NEW BUSINESS Chair Purdom stated that PRCS Director Jennifer Schroder and Mary Faber, Recreation and Cultural Services Superintendent, gave a great presentation to the Community Center Advisory group at their first meeting. Pfeiffer inquired on the status of the Steel Lake field renovation. Reuter said the Washington State Youth Soccer Association would like to be a part of the soccer field dedication ceremony for Karl Grosch. Reuter will keep them informed on the progress of the project and the dedication ceremony. NEXT MEETING/AGENDA ITEMS Update on Community Center Lighting at Decatur Turf Issue at Sacajawea July Meeting Cancellation Economic Development Grants (Pfeiffer) Bike Facility (sq.ft. requirements) Armstrong Property Public Meeting Discussion Work Plan/Downtown Park Lakota Master Plan Track Information ADJOURNMENT Chair Purdom adjourned the meeting at 8:00 p.m.