Loading...
PRHSPSC MINS 03-10-2003 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, March 10, 2003 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, Jack Dovey and Mary Gates, Council member Dean McColgan. Staff: David Moseley, City Manager, Chief Kirkpatrick, Director Public Safety, Pat Richardson, City Attorney, Kelli O’Donnell, CDBG Coordinator, Jennifer Schroder, Director Parks, Recreation and Cultural Services, Kurt Reuter, Park Maintenance Superintendent, Mary Faber Recreation & Cultural Services Superintendent, Mary Jaenicke, Administrative Assistant. Guests: C.T. Purdom, Chair Parks & Recreation, Iris Marshall, Arts Commission, Linda Purlee, Multi-Service Center, H. David Kaplan, Citizen, Judy Turpin, Friends of the Hylebos, Barbara Reid, citizen, Chris Carrel, Friends of the Hylebos. Chair Kochmar called the meeting to order at 4:05 p.m. PUBLIC FORUM Linda Purlee: Stated that it has been a pleasure working with Human Services Commission, and she is very excited about the proposed employment program that will offer services to residents of Federal Way. Judy Turpin: Stated that she is in support of the Friends of the Hylebos Wetlands Interest to Donate Land to the City of Federal Way. Barbara Reid: spoke in support of the Pea Patch Program. She stated this is a very desirable program. She does not want people to forget about this program. This may not be the year to do the program, but maybe next year would be. She would also like the city to look at volunteer labor. Chair Kochmar requested that she and Reid work together with her on this program. COMMISSION COMMENT Iris Marshall: Spoke regarding the Arts Commission’s Art Gallery programs, and the new artwork that has been installed at the Skate Park. The dedication will take place April 12. Gates moved that item 5G changes from an update to an action item. Dovey seconded. Motion passed. Gates moved that the revised agenda be adopted as the agenda the Council Committee work from. Dovey seconded. Motion passed. APPROVAL OF SUMMARY Council members Gates and Dovey approved the February meeting minutes as written. Motion passed. BUSINESS ITEMS Extension of CDBG Housing and Community Development Four – Year Strategies through 2004 O’Donnell stated that the current CDBG strategies expire in 2003. They are beginning to allocate funds for 2004. Staff recommended extending the Strategies through 2004 at their February Human Services Commission meeting. They would like the extension to allow time to analyze Census data and prepare a new Consolidated Plan, which will cover 2005 through 2009. Dovey moved that the committee recommend extending the Community Development Block Grant (CDBG) Housing and Community Development four-year Strategies through 2004. This recommendation is forwarded to the full City Council for consideration at the March 18, 2003 meeting. Gates seconded. Motion passed. Cancellation & Reallocation of Previously awarded Project & Amendment to 2003 CDBG Contingency Plan. O’Donnell reported that this project is a result of a 2003 CDBG award of $99,999 not being utilized. During the 2003 funding process, the Human Services Commission realized there was a large need in the employment services area for programs that applied to serve Federal Way residents. The commission saw this as an opportunity to look at other ways of addressing this issue in Federal Way, with a Federal Way organization. After approval from Council the Human Services Commission opened a request for concept papers for an employment program from PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, February 10, 2003 Summary Page 2 eligible Community Based Development Organization (CBDO). This is also a special process for CDBG because it allows them to use Capital Dollars. A concept paper was received from the Multi-Service Center, which is an eligible CBDO. After reviewing the concept paper, and additional information that was requested, the Multi- Service Center was asked to apply for the funding. The proposal would offer services to a minimum of 75 Federal Way clients. Gates moved that the committee recommends canceling the Community Housing Assistance Program – Ocean Ridge Apartments Child Care Project, a 2003 CDBG Capital Project for $99,999; and, reallocating 2003 CDBG Capital funds for $99,999 to the Multi-Service Center – Employee Development Services Project, and authorizing the City Manager to enter into a contract with the Multi-Service Center and amend the 2003 King County Housing and Community Development Contract to include the Multi- Service Center Employee Development Services Project. Dovey seconded. Discussion was held. Dovey stated that the Commission would need to think about the following two to three years after this year. He would like to see incentives for employers to hire the clients that go through this program. Purlee reported that the Multi- Service Center is looking for ways to partner with employers. Their goal is to build employer relations. Deputy Mayor McColgan asked if outcome measurements would be reviewed. O’Donnell replied that the outcome measurements would be reviewed quarterly. Chair Kochmar requested that the Council Committee receive a periodic report of the outcome measures. Motion passed. Dovey moved that the Committee recommend amending the 2003 Community Development Block Grant Contingency Plan to state that if any additional capital funds are received, funds will be allocated to the Multi-Service Center Employee Development Services Project to the requested level of $103,050. This recommendation is forwarded to the full City Council for consideration at the March 18, 2003 meeting. Gates seconded. Motion Passed. Kenneth Jones Pool Faber reported that King County has assigned a new pool manager, and he has been on site for two months. Federal Way staff is meeting regularly with King County staff, and the King County pool staff. The pool was closed for one week for repairs. Faber reported that she would be able to report on revenues after the first quarter. Initially, things are looking fairly well for revenues. The full-time job descriptions are under evaluation by the Human Resources Department, and hope to advertise soon for these positions. The City of Federal Way is scheduled to take the pool over by contract July 1, but will actually be taking the pool over by June 23, because that is the opening of the summer pool session. Faber stated that the current lifeguards are planning to remain. The pool manager position will manage both the Kenneth Jones Pool and the Seasonal Beach operations at Steel Lake. There will be programming changes in the future. Schroder reported that the Department would be doing some cosmetic changes to bring the facility to City standards, and an open house will be scheduled when we are in full operation. Faber stated that all positions would be open for people to apply. Lakehaven Utility District Sewer Easement Reuter presented a request by the Lakehaven Utility District for an easement on a section of City Open Space property to install a 6-inch force main and an 8-inch gravity sewer line. These are both connected to pump station 45. The easement being requested is on park property. The purpose of the project is to connect a service area within Federal Way to the Lakehaven Utility District Sewer Treatment Plant and disconnect from the City of Tacoma sewer system. Dovey moved to recommend to council a “do pass” to authorize the City Manager to grant the sanitary sewer easement as requested, and to place this item before Council on the April 1, 2003, consent agenda. Gates seconded. Discussion was held. Reuter stated that a different company purchased the Whispering Hills neighborhood. Reuter has researched the play area, and discovered that there is no agreement for the installation of the play area. The play area has been added to the Parks Department Inventory to ensure that it receives monthly inspections. Reuter said that if he is unable to find any history on this playground, and agreement will be drafted with the Whispering Hills Association so that the play structure is identified as being on City property, and will come to terms regarding the management and maintenance of the play structure. Chair Kochmar requested that the playground be added to the City’s insurance list for liability. Chair Kochmar recused herself from the vote. Motion passed. 2003 Authorizing Resolution – Grant Application Schroder reported that the Washington State Interagency Committee for Outdoor Recreation is currently accepting applications for the 2003 Land and Water Conservation Fund. The State has a standard form that needs to be used for Grant Applications. The Grant Project is the BPA Trail Phase IV/Community Park. Gates moved to recommend a “do pass” to the City Council authorizing the City Manager to submit a 2003 grant application PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, February 10, 2003 Summary Page 3 and Authorizing Resolution for the development of the Armstrong Property, and forward to the Full Council on March 18, 2003. Dovey seconded. Motion passed. Friends of the Hylebos Wetlands Interest to Donate Land to the City of Federal Way Schroder discussed a letter received from the Friends of the Hylebos. This letter talks about an opportunity to donate properties that they are actively pursuing acquisition of in the Hylebos Wetlands. The Friends of the Hylebos are looking for a permanent owner of that property The Hylebos is in the City’s Comprehensive Plan. There are five policies in the Comp Plan that supports the Councils consideration to accept this acquisition. Friends of the Hylebos, Chris Carrel had an opportunity to review the recommendation to the Council. Dovey moved to place this item under consent at the April 1, 2003 Council meeting, authorizing the City Manager to negotiate acceptance of the properties within the West Hylebos Creek Habitat south of S. 356th street, and west of Pacific Highway, identified by and from these partnerships: Friends of the Hylebos Wetlands, King County and the Cascades Lands Conservancy for open space and conservation parkland based on the conditions presented by staff. Gates seconded. Motion passed. Chair Kochmar requested that this property be added to the City’s Insurance list. Community Center Advisory Group Schroder stated that the Council did approve as part of their work plan at their retreat a community center/pool/senior center work plan. The work plan included many ways for the community to be involved. A staff team is working on the project. The proposed Advisory Group has representation from all of the standing advisory groups, as well as from the chamber, seniors, youth and adult athletics, school district, aquatics, instructors and users of the Recreation Departments existing programs. Eight meetings are scheduled for the Advisory Group to participate in. Deputy Mayor McColgan commented that 21 people are a lot of people to manage with an Advisory Group. He stated this will be a challenge and will require strong leadership. Gates moved to recommend a “do pass” the City Council approve the Advisory Group as presented, and forward to Full Council on March 18, 2003. Dovey seconded. Motion passed. Batting Cage Proposal Schroder reported that the Mentinks let their permit for the batting cage expire. A letter was sent to them, and they responded that they are not going to pursue. It was going to be more costly than originally estimated. Staff is recommending doing another RFP, to see if there is any more interest. PENDING ITEMS Voice Stress Analysis and Digital/Video Analysis Equipment Chair Kochmar would like a report on voice stress analysis and Digital/Video Analysis Equipment. Chief Kirkpatrick said she is attending a seminar on these items. She as asked Detective Burns to give a presentation at a future meeting. Council member Gates would like the presentation to include the Pros and Cons of the equipment. Farmers Market Council member Dovey stated he would like to see research done on a Farmers Market. Gates responded that this is being looked at in other Committees. Federal Way Coalition of Performing Arts Chair Kochmar would like a periodic report at the Committee Meetings. Barbara Reid stated she would talk to Joann Piquette about this. Other Gates would like a report on how the deployment of staff to other parts of the world is affecting the Public Safety Department. Chief Kirkpatrick said she would give a presentation at the next Committee meeting. Chair Kochmar would like the presentation to include all the Departments. Schroder stated she would talk with David Moseley regarding the report. Council member Dovey would like to discuss different methods for notifying the community on upcoming activities/events/meetings at a future meeting. Gates stated there should be an emerging issues report. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, February 10, 2003 Summary Page 4 NEXT MEETING April 14, 2003, 4:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT - Meeting adjourned at 5:27p.m.