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PRHSPSC MINS 05-12-2003 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, May 12, 2003 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, Jack Dovey and Mary Gates, Mayor Jean Burbidge, Staff: David Moseley, City Manager, Anne Kirkpatrick Director of Public Safety, Pat Richardson, City Attorney, Karen Jorgenson, Assistant City Attorney, Kelli O’Donnell, CDBG Coordinator, Maryanne Zukowski, Sr. Traffic Engineer, Steve Ikerd, Property Services Manager, Mary Faber Recreation & Cultural Services Superintendent, Craig Feldman, Aquatics Manager, Jennifer Schroder, Director Parks and Recreation, Mary Jaenicke, Administrative Assistant. Guests: C.T. Purdom, Chair Parks & Recreation Chair Kochmar called the meeting to order at 4:03 p.m. PUBLIC FORUM None COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Dovey and Gates approved the April meeting minutes as written. Motion passed. BUSINESS ITEMS Update on Kenneth Jones Pool Faber provided the Committee an updated timeline for the re-opening of the Kenneth Jones Pool. Faber introduced Craig Feldman. Craig was recently hired by the City of Federal Way as the Aquatics Coordinator II at the Kenneth Jones Pool. Bryce Jensen the Aquatics Assistant Coordinator will start May 14. The first day of registration for classes is scheduled to start May 19. Pool improvements will take place from May 15 – June 15, 2003. The pool will be closed on June 21-22, 2003 for staff training, and to complete last minute repairs. The opening day celebration will take place June 25, 2003. Cancellation of Westway Townhouses Renovation Project a 2002 CDBG Capital Project of $34,680; and, Allocation $160,000 from the Cancelled Project and Additional 2003 CDBG Capital Funds to Westway Street Lighting Program O’Donnell reported that this item is before the committee due to excess funding in 2003. This excess is due to the Multi-Service Center stating they would be unable to utilize their 2002 Community Development Block Grant award of $34,680 for the Westway Townhouse Renovation Project, and the City of Federal Way received an additional $231,155 in 2003 due to the 2000 Census Figures. O’Donnell reported that staff brought four options for allocating the money to the Humans Services Commission. Those options are: 1) Westway Street Lighting Program. 2) Multi-Service Center – Employment Project for Remainder of 2004. 3) Federal Way Housing Repair Program. 4) Allocate Funds as Part of the 2004 Process. Street lighting in Westway has been identified as a high priority for Public Safety and the Community. Dovey asked how often people apply for CDBG money, and then return it? O’Donnell stated this occurs too often. Dovey stated that the issue of concern is people apply for money and turn it back, making the City unable to give it to somebody else, and there is not a penalty for people who do this. O’Donnell stated that because it is Federal money, it comes with a lot of Federal regulations. Applicants don’t fully understand what the process entails, and as they get further into the project they discover how difficult it is. Dovey stated there needs to be a policy that will penalize people who apply for the money and then return it. If the City continues to have money turned back in, the County could penalize the City of Federal Way for not using the money that was given to them. Dovey requested that the commission bring back to the committee, stricter policies that would penalize an applicant that requests money, and then turns it back in. Gates stated Council needs to understand why the money isn’t being used. An organization should not be penalized if there is an issue that is not allowing the money to be used. O’Donnell stated that the commission will be discussing the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, May 12, 2003 Summary Page 2 consolidation plan at their May meeting. Dovey moved that the Committee recommends cancellation of the Westway Townhouses Renovation Project, a 2002 CDBG capital project of $34,680; and, Allocation of $160,000 from the cancelled project and additional 2003 CDBG capital funds to the Westway Street Lighting Program with final design to be approved by Council. Any unallocated 2003 CDBG capital funds will be carried forward to the 2004 CDBG program year. This recommendation is forwarded to the full City Council for consideration at the June 3, 2003 meeting following a public hearing on the allocation of CDBG funds. Gates seconded. Motion passed. Washington Conservation Corps Interlocal Agreement Schroder stated that this is an Interlocal Agreement with the Washington Conservation Corps (WCC) to pull the Scot’s broom to maintain the mitigated areas. They will provides a full crew of six people that includes a supervisor, transportation, equipment, tools and experience. The department has been using seasonal maintenance workers, that need to be supervised, and it is a task that the seasonal workers do not like to do. Schroder stated that the department is recommending having an agreement with WCC in the amount of $35,000. We are not obligated to use the full amount. Ikerd stated that the supervisor is estimating that they can get the Scot’s broom under control in three to four weeks. Ikerd stated that he is starting to have a difficult time finding volunteers to pull the Scot’s broom. Chief Kirkpatrick stated this would be a great inmate work crew project. Ikerd said there are 4 miles of the BPA trail that would benefit from this. Schroder stated that she would follow-up with Kirpatrick. Schroder reported that we are under requirement to make the mitigation area successful. It will be more efficient to contract the work with the WCC. Gates moved to place this item on Council’s May 20 consent agenda with a “do pass” recommendation to accept the interlocal agreement with the Department of Ecology, Washington Conservation Corps for the amount of $35,000 for a one-year period. Dovey Seconded. Motion Passed. Interlocal Cooperative Agreement to Provide Law Enforcement Mutual Aid and Mobilization Between the Cities of King County, University of Washington Police, and King County Kirkpatrick reported that the Washington Association of Sheriffs and Police Chiefs (WASPC) has proposed legislation to establish a regional and statewide law enforcement mobilization plan. This is required so that all the agencies can work together if there is an emergency. In order to use Federal Funds there needs to be a statewide and regional mobilization plan. The agreement is between the Cities of King County, University of Washington Police and King County. Dovey moved to authorize the City Manager to enter onto and Interlocal cooperative Agreement to Provide Law Enforcement Mutual aid and Mobilization between the Cities of King County, University of Washington Police, and King County. Gates seconded. Motion passed. Westway Lights Proposal Moseley reported that the police department has identified three intersections in Westway that are in need of light. There are high incidents of activities that call for services. The department would like to install the lights quickly where the need is very high, knowing that working through the CDBG regulations, installation of the lights wouldn’t be until 2004. Moseley stated that Puget Sound Energy has agreed to put in the three lights at no cost to the City. This item was removed as an action item on the agenda. West Hylebos State Park Schroder stated that Washington State Parks held a meeting on April 2. They wanted to know what the City of Federal Way’s vision was for the Hylebos. At the April 2 meeting staff was asked to discuss some of the options to continue the relationship with Washington State Parks. The options discussed were: 1) State Parks continues their current role. 2) Turnover to Federal Way. 3) Partnership. The City owns 40 acres that surrounds West Hylebos State Parks. Schroder stated that there is no commitment on funds for Capital. The Marckx house is being used for the residence of the Ranger. The repairs needed at the Park were also discussed at the April 2 meeting. The Friends of the Hylebos continue to play an ongoing role in the stewardship of the park. They would want to have access to the Marckx house as a place to have their office and provide public information about the West Hylebos. State Parks will be holding a meeting with their Commission on May 15 in Walla Walla. They will be discussing the different options. Our Legislatures have placed $250,000 for the repair of the boardwalk and $106,000 for the completion of the City’s Hylebos Cabins Parking Lot project in the Capital Budget for consideration. Gates asked if there would be anybody attending the meeting. The committee discussed whether or not this is something that committee wants to pass on to Council to discuss if the City wants to take it over if the State gives it to the City of Federal Way. Moseley stated that this question has been asked in the past. The response has been that the City PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, May 12, 2003 Summary Page 3 does not want to take over a large capital liability. Kochmar directed Schroder to attend the meeting in Walla Walla. Discussion was held regarding what Schroder’s role should be at the meeting. Kochmar stated Schroder should attend the meeting on behalf of the City and report back the results. PENDING ITEMS The community center advisory group will meet on Wednesday May 21 in Council Chambers at 4:00pm. On May 22 the City will hold the Community Center design workshop. That meeting will take place in Council Chambers at 7:00pm. The online survey is now available on the City’s website. The Kenwood Pit Property Transfer is continuing. This item will be on the agenda either May 19 or May 26 with King County. The Advisory group is going to tour the Tukwila Community Center, Kent Senior Center, and Puyallup YMCA. Those tours will take place on Friday May 16. Gates requested that when they are touring the Tukwila and Puyallup sites that the difference in the size of the population be noted. NEXT MEETING June 9, 2003, 4:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT - Meeting adjourned at 5:15p.m.