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PRHSPSC MINS 09-08-2003 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 8, 2003 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, Jack Dovey, and Mary Gates, Staff: David Moseley, City Manager, Derek Matheson, Assistant City Manager, Karen Jorgenson, Assistant City Attorney, Jennifer Schroder, Director Parks, Recreation and Cultural Services, Anne Kirkpatrick, Director Public Safety, Kathy McClung, Director Community Development, Kelli O’Donnell, Human Services, Angelina Allen-Mpyisi, Human Services Manager, Mary Faber, Recreation and Cultural Services Superintendent, Mary Jaenicke, Administrative Assistant. Guests: Allan Smith, Chair Arts Commission, Iris Marshall, Arts Commission, Bonnie Graves, Arts Commission, Vicki Bunker, Human Services Commission, Erica Hall, Mark Freitas, Harry Schreiber, H. David Kaplan, Barbara Reid. Chair Kochmar called the meeting to order at 4:05 p.m. PUBLIC FORUM H. David Kaplan spoke regarding Grandview Park. Kaplan stated that he was involved with the Parks Commission and this activity since 1996, and he stated that it’s about time. He stated Barbara Reid also echoes this thought. Kaplan also spoke regarding the Business Plan for the new community center. Kaplan stated that the Table describing the Fees – comparable Fitness and Aquatic Facilities indicates that there is only one Bally’s in Federal Way, and there are actually two. Kaplan reported that six months ago, Bally’s instituted a Senior Fare, that annual fee is $163.00 a year. Kaplan reported that in the early focus groups, the groups felt that fitness should not be part of the facility because it is competing with the local gyms. Kaplan said it has since been reported that the idea of the community having a fitness center is that of an introductory element to fitness. Kaplan stated that the Business Plan contradicts this point of view. Page 51 of the Business Plan shows an organizational chart, which includes a Community & Fitness Coordinator, Assistant Fitness Coordinator, Fitness Instructors and Fitness Trainers (contracted). He states that this is in direct conflict and competition with the local centers. He stated that if the aspect of Fitness Coordinator and trainers were dropped, it would not cost that much to the city, and it would support the City’s position of introducing people to fitness, and if they want something more, they could go to the local fitness center. Mark Freitas stated that he made a presentation to the Parks and Recreation Commission on September 4 regarding fair and equitable access to fields in Federal Way. The Soccer Association has a stated policy of the best fields going to the best teams, and everybody else fits in. There is not a policy that will get average people onto the fields unless they are e a member of the Federal Way Soccer Association. Freitas wants to ensure that average kids and taxpayers get equal access to the parks. Kochmar stated that she would be meeting with Perry Woodford with the Youth Soccer Association. Schroder stated that this issue would go back to the Parks Commission meeting. Staff will supply the commission with information regarding how the fields are scheduled, what has the practice been in the past, and review policies. The Commission will make a recommendation to Council Committee, once the Parks and Recreation Commission complete their review. COMMISSION COMMENT Vicki Bunker Human Services Commissioner spoke in support of the 2004 CDBG proposed use of funds. Bunker also showed the committee a rough draft of the Human Services Brochure. Bunker stated that Weyerhaeuser has donated all of the work on the brochure. APPROVAL OF SUMMARY Council members Dovey and Gates motioned to approve the August meeting minutes as written. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 8, 2003 Summary Page 2 BUSINESS ITEMS Upcoming 2% for Art Projects and Process Faber introduced Allan Smith Chair of the Arts Commission and Iris Marshall chair of the Public Art Committee. Smith spoke to the committee about the 2% for Arts process. Faber stated there are two projects involving 2% for arts; those projects are the new Community Center and the new City Hall Building. Smith presented a draft of the 2% for Arts Policy. If the project budget is over $5,000 there is an eight-person panel. The panel consists of a City Council member, an Arts Commissioner, three community members associated with the neighborhood receiving the artwork, two artists or arts professionals and a City staff member. Gates stated that when they toured the Community Centers, the fountains intrigued members of the Council. Faber stated that the artist is chosen, and then the artist will explore different types of art. Council member Dovey asked what the process is for choosing which Council member will serve on the panel. Faber answered that in the past the Chair of the Council Committee has chosen the Council member that would participate on the panel. Council member Gates requested that the artwork for both the new City Hall building and Community Center be cross-cultural. These are projects that serve everybody in the Community. Chair Kochmar requested that the Skate Park artist also be included in the mailing list. Acceptance of Sustained Support Grant from Cultural Development Authority Faber reported that the King County Arts Commission is now the Cultural Development Authority of King County. Due to budget cuts, they have moved from a County Department to a Public/Private Department. They still receive some funds from the County. They provide funding to communities for arts programs every year through the Sustained Support Program. The City of Federal Way applied for funding for 2003 arts programs, and was awarded $10,800.00. Dovey moved to recommend to Council a “do pass” to authorize the City Manager to enter into an agreement with the Cultural Development Authority of King County to provide community arts programs and to place this item before Council on September 16, 2003 for approval. Gates seconded. Motion Passed. 2004 CDBG Proposed Use of Funds O’Donnell reported that the total amount of funds available for the year 2004 is estimated at $1,048,591. The breakdown is as follows: $838,282 for Capital Projects, $119,425 for Public Services, and $90,884 for Planning and Administration. O’Donnell stated that they received notice from King County that the estimate for Capital Funds has been reduced. The Human Services Commission held a public hearing on August 18. They received public comments on the proposed Capital Projects, and the Commission voted to reduce the amount that was funded for the Federal Way Housing Repair Program. The final amount of the 2004 CDBG funding will not be known until December 2003. The Human Services Commission does have a contingency plan should the amount of funding increase or decrease. Council member Dovey asked why City of Federal Way projects are not funded. O’Donnell answered that the Commission is very supportive of funding City projects. They have worked with the Parks Department and the Public Works department to review different funding opportunities for the new Community Center and the Westway sidewalks. Schroder stated part of the problem is having a project that matches the criteria. Moseley stated that the Commission is more receptive to City programs as they relate to Capital programs, rather than how they relate to human service programs. The commission had put a motion out last year that they were hoping the Domestic Violence Program would be funded out of the General Fund; some commissioners feel very strongly that this should be a general Government function. They are concerned that they have a limited amount of Public Services dollars. For Capital Projects they have a 15% economic development target to try and fund city projects. Gates stated that moving the $38,000 request for Domestic Violence Advocate to the General Fund, assumes that the General Fund is unlimited, and that is not the case. Moseley stated that this would be a budget issue. City staff will need to provide options to the City Council on how to deal with the fact that these funds have been reduced from the budget. There will be options for the Council to consider in the budget deliberations, recognizing the fact that these funds have been reduced. Dovey stated he would like to know sooner, in case they may want to shift money to the Domestic Violence Advocate. O’Donnell stated that the Domestic Violence Advocate was funded for $20,000 in 2003, and $38,000 is an increase to the program. The complete program needs to be submitted to the County by September 22, 2003. A public hearing has been scheduled for September 16. It was requested that Moseley provide Council options on where the money may come from the General Budget. Kochmar asked if there would be a possibility to apply for funding for any of the elements that may be in the Community Center. Schroder stated she would work with O’Donnell on possible PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 8, 2003 Summary Page 3 CDBG funding. Dovey moved to recommend approval of the 2004 Community Development Block Grant Proposed Use of Funds including the 2004 Contingency Plan and 2004 Conditions of Funding, as presented by the Human Services Commission. This recommendation is forwarded to the full City Council for consideration at the September 16, 2003 meeting. The City Manager is authorized to enter into the required agreements to carry out Federal Way’s 2004 CDBG program. Gates seconded. Motion passed. GRANDVIEW PARK Schroder stated the dedication for the Off Leash Dog Park would take place on October 4, at 10:00am at Grandview Park. The park will be owned by the City of SeaTac. A non-profit organization SODA (Serve Our Dog Area) will maintain the park. Notice of the dedication will be mailed out to citizens that have shown interest in this park. Mayor Burbidge will give a speech. ANNOUNCEMENTS Kochmar requested that Hylebos State Park Transfer be added to Pending Items. Kochmar stated she received a call asking that staff continue to follow the Hylebos State Park Transfer. Gates added that staff needs to be sure the funds are used correctly so that the City does not lose the funds that were allocated in the last Legislative Session. Schroder reported that this item is on the State Parks Commission October Agenda, and she will be attending that meeting. NEXT MEETING October 13, 2003, 4:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT - Meeting adjourned at 5:03p.m.