PRHSPSC MINS 10-13-2003
City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
Monday, October 14, 2003
4:00 p.m.
City Hall
Mt. Baker Conference Room
MINUTES
Committee Members in Attendance: Chair Linda Kochmar, Member Mary Gates, and Member Jack Dovey.
City Council Members in Attendance: Mayor Jean n e Bur bidge
Staff Members in Attendance: Jennifer Schroder, PRCS Director; David Moseley, City Manager; Derek
Math eson , Assistant City Man ager ; Kar en Jor gen sen , Assistan t City Attor n ey; Mar y Faber , PRCS Super in ten den t;
Kelli O’Donnell, CDBG Coordinator; B. Sanders, Park Planning and Development Coordinator; Brian Wilson,
Deputy Director of Public Safety; John Gamache, Recreation Coordinator – Theatre; Craig Feldman, Recreation
Coordinator – Aquatics; John Hutton, Recreation Supervisor – Athletics; Steve Ikerd, Property Services Manager;
Br yce Jen sen , Aquatics Assistant Coor din ator ; Jason Suzaka, Man agemen t An alyst.
Others in Attendance: Jean Hair an d San dy Bjor k, Feder al Way Soccer Association ; Bon n ie Gr aves, Don n a
Welch and Allan Smith, Federal Way Arts Commission; C.T. Purdom, Parks and Recreation Commission Chair;
Perry Woodford, Feder al Way Un ited Soccer ; Car olin a Lucer o, Feder al Way Diver sity Commission.
1. CALL TO ORDER
Chair Linda Kochmar called the meeting to order at 4:00 p.m.
2. PUBLIC COMMENT
None.
3. COMMISSION COMMENTS
None.
4. APPROVAL OF September 8, 2003 SUMMARY
Motion to approve the September 8, 2003 Summary. Motion seconded and carried.
5. COMMITTEE BUSINESS
a) Diver sity Commission Business Plan 2003-2004
Presented by Der ek Math eson
Mr. Matheson introduced Carolina Lucero from the Diversity Commission, who made the
presentation. Ms. Lucero reviewed with the plan with the committee. The committee made a
few suggestions: 1) Coordinate the international festival with Parks and Recreation committee
and update the Council on a quarterly basis; 2) Determine what schools the culturally diverse
books will be provided to; 3) Under the subtitle “Training,” change to “Offer recommendations to
the City Council as appropriate”; 4) Have the Diversity Commission make a special presentation
to the Council (under consent agenda) at the October 21 meeting.
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Ms. Lucero also announced that this past year the commission was presented with awards from
the National League of Cities and the Association of Washington Cities for their work.
Motion to adopt the Diversity Commission Business Plan 2003-2004 as amended and forward
to full Council with a do-pass recommendation. Motion seconded and carried.
b) Authorizing Resolution – IAC Youth Athletic Facilities Grant – Sacajawea Park Track
Im pr ovem en t s
Presented by B. San der s
Ms. Sanders reviewed the grant with the committee. The $78,000 remaining would come out of
the CIP fund balance (already in the budget), so no additional money is needed.
Councilmember Dovey inquired about the drainage problems around the field. Ms. Sander
replied that she will be going with a representative to look at the drainage problems.
Motion to forward the resolution to full Council with a do-pass recommendation. Motion
seconded and carried.
c) Grosch Field
Presented by Jen n ifer Sch r oder
Ms. Schroder announced that the Fieldturf has arrived; there will be a dedication on November
8th.
d) Agreemen t/Steel Lake Soccer Field Impr ovemen t Pr oject
Presented by Jen n ifer Sch r oder
Ms. Schroder reviewed the agreement with the committee. Staff added that the agreement is
based on the template used for the project at Sacajawea. Perry Woodford from the Federal Way
Soccer Association state th at h is or gan ization is quite pleased with th e agr eemen t. Th eir en d of
th e fun din g comes fr om field use fees an d oth er fun dr aisin g effor ts.
Since enough funding is already in place, no other grants are being pursued at this time.
Councilmember Dovey suggested exploring the option of installing synthetic turf around the goal
boxes at th e Celebr ation Par k fields. Th ese ar eas ar e used quite h eavily an d th ey ar e wh er e th e
fields get torn up the most from normal usage. The FWSA stated that they are looking at
alternatives to solving this problem.
Councilmember Mary Gates arrived at this time.
Motion to approve the Steel Lake Soccer Field Improvement project and forward to full
Council for approval. Motion seconded and carried. Member Gates abstained from voting on
this item.
e) Electr ic Win ch es RFP
Presented by Mar y Faber
Mary Faber and John Gamache made their presentation to the committee. While half of the costs
will come from a grant from the County, the other half is already contained in the budget. So no
additional money is being requested.
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Motion to recommend to a Council a do-pass and authorize staff to accept the bid of $25,756
from Stagecraft Industries to replace the manual winches with an electrical winch system, and
place the item before full Council for approval. Motion seconded and carried.
f) Kenneth Jones Pool
Presented by Mar y Faber
Ms. Faber, along with recreation coordinators Craig Feldman, Bryce Jensen, and John Hutton
made th e pr esen tation . Th ey r eviewed th e ch ar ts n oted on pages F2-5.
Staff has made a number of improvements and changes to the pool. One is advertising the pool
as a city facility, most notably through a future article in the newsletter and features in the
recreation program pamphlet. The facility has also been cleaned up inside and out, allowing the
facility to function much better than in the past. Staff has been examining the amenities of the
facility versus the fees being charged; one option being considered is bringing the fees more “in-
line” with the average of the comparable pools shown in the charts. Based on the direction given
by the committee, staff will then come back with some recommendations.
While it appears on Chart F-5 that 3-month pass sales have more than doubled, it is worth noting
that King County stopped selling annual pass in November 2002 and sold only the 3-month
passes. When the City became owners of the pool, the City began adding passes for senior
citizens as well.
The committee began thinking of ways to get more people to use the pool. One suggestion was a
family swim night similar to the City of Fife (our pool has a bargain night on Fridays from 8-
9pm; $1 admission). Another suggestion was the use of a survey to gauge the types of amenities
users would like to see at th e pool.
g) City Hall 2% for Arts
Presented by Mar y Faber
Renee Tanner from the Cultural Development Authority of King County, along with Allan Smith
of the Arts Commission, made a slideshow presentation to the committee.
As a whole the committee was against the idea of additional construction dollars needed for
placing art in the terraced plaza area. However, they were supportive of the project budget as a
whole since it is required by city ordinance. Councilmember Gates expressed her interest in
placing art around the court entrance on the north side of the new city hall as well as the security
fence. This would also help visitors find their way around city hall. Councilmember Dovey
suggested consulting with the police department if any art is to be located on the security fence.
The next steps would be to bring in an artist, see that person’s past work. Then when the actual
artist is hired, he/she would come up with conceptual idea to go back to Council for approval
before actually constructing the art.
The committee re-prioritized the order of the art projects:
1. Exterior Entrance/Interior Lobby
2. Security Fence (since it will already include construction dollars)
3. Court Entrance North Side of Building
4. SE Plaza
The committee also stated that no additional construction dollars are to be added to the budget
for the above projects other than already allocated.
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Motion to recommend to Council a do-pass to accept the estimated project budget and
authorize staff to develop an art prospectus for the amended projects stated above and forward
to full Council for approval. Motion seconded and carried.
h ) HomeSigh t Master Loan Agr eemen t
Presented by Kelli O’Donnell
Ms. O’Donnell presented the agreement to the committee. The allocated money will be stay in
Federal Way, however it is averaged over 30-year period; in other words, although there will be
some years where Federal Way won’t use as much of the money because of less demand, it will
be even ed out dur in g th e year s wh er e Feder al Way h as mor e of a deman d for th e fun ds over th e
next 30 years.
There was a question as to how much advertising has been done for these sorts of programs. Ms.
O’Donnell replied that there has been advertising over the radio and on busses. As of late
however, there has not been a lot of advertising due to the current low levels of funds (they are
repaid as homebuyers pay off the loans).
Ms. O’Donnell gave her compliments to the law department for their hard work in helping forge
th e master loan agr eemen t.
Correction: The agreement is to be forwarded to the Council at the October 21, 2003 meeting,
not October 20 as stated in the committee recommendation.
Motion to approve the proposed changes to the agreement. Motion seconded and carried.
i) 2003 CDBG Amendment to Federal Way Domestic Violence Victims Advocate
Presented by Kelli O’Donnell
Ms. O’Donnell presented the amendment to the committee.
Correction: The agreement is to be forwarded to the Council at the October 21, 2003 meeting,
not October 20 as stated in the committee recommendation.
Motion to approve the amendment to the 2003 CDBG Federal Way Domestic Violence
Program, authorize the City Manager to enter into the necessary amendment to revise the
scope of service, and forward to full Council for approval. Motion seconded and carried.
6. PENDING ITEMS
Use of Fields
Ms. Schroder gave some background information on Mark Freitas’s position on use of the soccer fields,
and then discussed with the committee the response sent to Mr. Freitas. It appears that there is some
blocks of time left on the Lakota Park Fields. The FWYSA is charged for usage of the field lights,
regardless of whether or not they actually use the field. If the FWYSA returns their unused blocks of time
(which financially would be in their best interest), other teams could use them as well.
Hylebos State Par k
Ms. Schroder stated that the State had no questions for her. The transfer of the park to the City could
occur ver y soon ; possi bl y by t h e en d of t h e yea r .
7. NEXT SCHEDULED MEETING: November 11, 2003
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8. ADJOURN
Chair Linda Kochmar adjourned the meeting at 5:44p.m.
Recorded by Jason Suzaka