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PRHSPSC MINS 12-08-2003 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, December 8, 2003 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, Jack Dovey, Mary Gates, Mayor Jean Burbidge, Deputy Mayor Dean McColgan Staff: David Moseley, City Manager, Pat Richardson, City Attorney, Karen Jorgenson, Assistant City Attorney, Anne Kirkpatrick, Director Public Safety, Angelina Allen-Mpyisi, Human Services Manager, Jennifer Schroder, Director, Parks, Recreation & Cultural Services, ;Mary Faber, Recreation and Cultural Services Superintendent, B Sanders Park Planning and Development Coordinator, Aaron Moe, Senior Services Coordinator, Mary Jaenicke, Administrative Assistant. Guests: CT Purdom, Parks Commission, Donna Welch, Regina Bigler and Iris Marshall, Arts Commission, Caitlin Johnson and Kelsey Tyler, Youth Commission, H. David Kaplan, Citizen, Chris Carrel Friends of the Hylebos Chair Kochmar called the meeting to order at 4:03 p.m. Schroder requested to add the Olympic View Playground – Purchase of New Play Equipment to the agenda. Dovey moved, Gates seconded to add item G to the agenda. Motion passed. PUBLIC FORUM Chris Carrel, Executive Director of the Friends of the Hylebos: Mr. Carrel stated he was in support of agenda item number five. The Friends of the Hylebos have reviewed the agreement and is in support of it. He stated they are very excited about the potential to preserve 33 acres of prime habitat and have it as open space. COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Dovey and Gates motioned to approve the November meeting minutes as written. Motion passed. BUSINESS ITEMS Youth Commission Update Ms. Johnson and Ms. Tyler presented a short presentation to update the Committee on the activities that they have done so far. Gates suggested that these presentations happen on a quarterly basis, and at events to increase interest in having citizens apply for positions on the various commissions. She would like all the commissions to do these types of presentations. Chair Kochmar requested that the Youth Commission attend a Council meeting, and give this presentation. 2004 Arts Commission Contract for Services Program Ms. Faber reported that the Cultural Arts Contract for Services Program is a program of the Arts Commission that funds local arts agencies who offer cultural programs within the Community. The local arts agencies complete an application, the commission reviews the application, and interviews are held. Faber reported that every organization that applied for funding is receiving funding. Council member Dovey requested that in the future Council receive information in their packet showing how much funding the organization applied for, and the amount of funding that is being granted. Deputy Mayor McColgan asked how the organizations are contacted to let them know that funding is available. Faber stated they work with the Coalition of Performing Arts. Gates moved to recommend to Council a do pass to approve the recommended funding for the 2004 Contract for Services Program and place before Council on January 6, 2004. Dovey seconded. Motion passed. Community Center 2% for Art Opportunities Ms. Faber reported that the Art Commission conducted three workshops to develop the conceptual framework and to determine and prioritize art opportunities. The Arts Commission worked with a public art consultant from the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, December 8, 2003 Summary Page 2 Cultural Development Authority of King County. There is an option 1 and an option 2. Arts Commissioner Marshall stated the Arts Commission is recommending Option 1. They felt a welcoming entrance was most important. If the second option is incorporated which is the exterior entrance, the primary focus would be the idea of paths and a water feature. Council member Gates stated that it was a consensus that her colleagues wanted a water feature, although she was not sure that an interactive feature was necessary. Mayor Burbidge stated that she is concerned about the ongoing maintenance and location of a water feature. Dovey stated he would like to see more of an emphasis on the inside interior. Schroder suggested putting out a prospectus for both options, this would give the City Council time to decide which option they would like. After discussion it was decided that a prospectus for both options would be sent out, the top two for each option would be brought back for Council to decide. Gates move to motion to recommend to Council a “do pass” to accept the items listed below and place these items before Council on December 16, 2003: 1). Approve the estimated project budget of $270, 000. 2) Authorize staff to develop an artist prospectus for the Lead Artist element for a estimated project budget of $140,000 in either the Exterior Entrance Lobby/Community Wing, or the Exterior Entrance. Dovey seconded, motion passed. Third Amendment to the SeaTac Mall Police Services Agreement Chief Kirkpatrick stated that this is a request to extend the contract with the SeaTac Mall with the City to provide police services. The City will provide two full-time commissioned police officers to work at the Mall. In 2003 the contract was adjusted to reduce the amount of hours that were provided to the Mall because the Mall was not in the position to pay their 50% share. In 2004 the City will provide full service for the Mall. Deputy Mayor McColgan questioned whether or not the need for police services is re-evaluated during the tenure of the contract. Chief Kirkpatrick answered that the hours would be adjusted of when the officers work. They may overlap the Officers hours. He requested that these discussions take place during the planning process. Dovey moved to approve the authorization for the City Manager to enter into the Third Amendment to the SeaTac Mall Police Service Agreement, and forward this amendment to City Council for approval at the December 16, 2003 City Council Meeting. Gates seconded. Motion passed. Catholic Community Services After-Hours Voucher/Emergency Assistant Programs Ms. Allen-Mpyisi reported that Catholic Community Services has submitted a grant amendment request to shift funding from their after hours program to the emergency assistance program. There has been a large increase in the need for the Emergency Assistance Program. The funds were expended as of November 1. Gates moved to approve the Human Services Commission’s recommendation to amend Catholic Community Services 2003- 2004 Human Services After-Hours Program contract and their Emergency Assistance Program contract, that will allow the agency in 2003 to reallocate $1,578 from the After-Hours Program to the Emergency Assistance Program, leaving a balance of $1,000 in the After-Hours Program, and to reallocate from the 2004 After-Hours Program grant award, $2,000 to the Emergency Assistance Program, whereby the new contract amount for the After Hours Program in 2004 will be $3,000 and for the Emergency assistance Program will be $7,000. The Catholic Community Services After-Hours and Emergency Assistance Programs 2003-2004 contract amendment item is to be forwarded on to full City Council for their review on December 16, 2003. Dovey seconded. Motion passed. Cooperative Agreement Among City of Federal Way, King County and the Commencement Bay Natural Resource Trustees Ms. Schroder stated that this is a valuable resource for our Community to have and protect. The purpose of the Cooperative Agreement is to identify the rights and responsibilities of the Parties regarding the West Hylebos Acquisition Property. King County will purchase the property from two funding sources. Those sources are the King County Conservation Futures and the Commencement Bay Natural Resource Trustees. The ongoing responsibility for maintenance and operation will be the City of Federal Way. The agreement will continue to allow stream restoration, and allow a trail system in the future. The estimated maintenance cost is $1,000 per year. Gates moved to recommend to Council a “do pass” to authorize the City Manager to sign the Cooperative Agreement among the City of Federal Way, King County and the Commencement Bay Natural Resource Trustees regarding the West Hylebos Acquisition Restoration Project and to place this item on Council’s December 16 Consent Agenda. Dovey seconded. Motion passed. Olympic View Playground – Purchase of New Play Equipment PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, December 8, 2003 Summary Page 3 Ms. Sanders reported that the Parks and Recreation Commission met with the neighborhood residents to determine the type of equipment and components preferred by area residents. The kids in the neighborhood are older, so there is more of an emphasis on the 5-12 year old range. The budget for this project is $50,000. The neighborhood group selected Northwest Playground Equipment as their top choice. Sanders reported that the company has a sales price during December that will allow them to purchase more elements for a comparable price, with a savings of $5,985.00. The neighborhood will help install the playground. Gates moved to recommend a “do pass” authorizing the purchase of Playworld Systems play equipment in the amount of $43,561.50 and forward to full Council on December 16, 203. Dovey seconded. Motion passed. ANNOUNCEMENTS None NEXT MEETING January 12, 2004, 4:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT - Meeting adjourned at 5:22p.m.