PRHSPSC MINS 12-08-2003
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, December 8, 2003
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Linda Kochmar, Jack Dovey, Mary Gates, Mayor Jean
Burbidge, Deputy Mayor Dean McColgan Staff: David Moseley, City Manager, Pat Richardson, City Attorney,
Karen Jorgenson, Assistant City Attorney, Anne Kirkpatrick, Director Public Safety, Angelina Allen-Mpyisi,
Human Services Manager, Jennifer Schroder, Director, Parks, Recreation & Cultural Services, ;Mary Faber,
Recreation and Cultural Services Superintendent, B Sanders Park Planning and Development Coordinator, Aaron
Moe, Senior Services Coordinator, Mary Jaenicke, Administrative Assistant.
Guests: CT Purdom, Parks Commission, Donna Welch, Regina Bigler and Iris Marshall, Arts Commission,
Caitlin Johnson and Kelsey Tyler, Youth Commission, H. David Kaplan, Citizen, Chris Carrel Friends of the
Hylebos
Chair Kochmar called the meeting to order at 4:03 p.m.
Schroder requested to add the Olympic View Playground – Purchase of New Play Equipment to the agenda. Dovey
moved, Gates seconded to add item G to the agenda. Motion passed.
PUBLIC FORUM
Chris Carrel, Executive Director of the Friends of the Hylebos: Mr. Carrel stated he was in support of agenda item
number five. The Friends of the Hylebos have reviewed the agreement and is in support of it. He stated they are
very excited about the potential to preserve 33 acres of prime habitat and have it as open space.
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Council members Dovey and Gates motioned to approve the November meeting minutes as written. Motion
passed.
BUSINESS ITEMS
Youth Commission Update
Ms. Johnson and Ms. Tyler presented a short presentation to update the Committee on the activities that they have
done so far. Gates suggested that these presentations happen on a quarterly basis, and at events to increase interest
in having citizens apply for positions on the various commissions. She would like all the commissions to do these
types of presentations. Chair Kochmar requested that the Youth Commission attend a Council meeting, and give
this presentation.
2004 Arts Commission Contract for Services Program
Ms. Faber reported that the Cultural Arts Contract for Services Program is a program of the Arts Commission that
funds local arts agencies who offer cultural programs within the Community. The local arts agencies complete an
application, the commission reviews the application, and interviews are held. Faber reported that every
organization that applied for funding is receiving funding. Council member Dovey requested that in the future
Council receive information in their packet showing how much funding the organization applied for, and the
amount of funding that is being granted. Deputy Mayor McColgan asked how the organizations are contacted to
let them know that funding is available. Faber stated they work with the Coalition of Performing Arts. Gates
moved to recommend to Council a do pass to approve the recommended funding for the 2004 Contract for
Services Program and place before Council on January 6, 2004. Dovey seconded. Motion passed.
Community Center 2% for Art Opportunities
Ms. Faber reported that the Art Commission conducted three workshops to develop the conceptual framework and
to determine and prioritize art opportunities. The Arts Commission worked with a public art consultant from the
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, December 8, 2003 Summary
Page 2
Cultural Development Authority of King County. There is an option 1 and an option 2. Arts Commissioner
Marshall stated the Arts Commission is recommending Option 1. They felt a welcoming entrance was most
important. If the second option is incorporated which is the exterior entrance, the primary focus would be the
idea of paths and a water feature. Council member Gates stated that it was a consensus that her colleagues wanted
a water feature, although she was not sure that an interactive feature was necessary. Mayor Burbidge stated that
she is concerned about the ongoing maintenance and location of a water feature. Dovey stated he would like to see
more of an emphasis on the inside interior. Schroder suggested putting out a prospectus for both options, this
would give the City Council time to decide which option they would like. After discussion it was decided that a
prospectus for both options would be sent out, the top two for each option would be brought back for Council to
decide. Gates move to motion to recommend to Council a “do pass” to accept the items listed below and
place these items before Council on December 16, 2003:
1). Approve the estimated project budget of $270, 000.
2) Authorize staff to develop an artist prospectus for the Lead Artist element for a estimated project budget
of $140,000 in either the Exterior Entrance Lobby/Community Wing, or the Exterior Entrance.
Dovey seconded, motion passed.
Third Amendment to the SeaTac Mall Police Services Agreement
Chief Kirkpatrick stated that this is a request to extend the contract with the SeaTac Mall with the City to provide
police services. The City will provide two full-time commissioned police officers to work at the Mall. In 2003 the
contract was adjusted to reduce the amount of hours that were provided to the Mall because the Mall was not in the
position to pay their 50% share. In 2004 the City will provide full service for the Mall. Deputy Mayor McColgan
questioned whether or not the need for police services is re-evaluated during the tenure of the contract. Chief
Kirkpatrick answered that the hours would be adjusted of when the officers work. They may overlap the Officers
hours. He requested that these discussions take place during the planning process. Dovey moved to approve the
authorization for the City Manager to enter into the Third Amendment to the SeaTac Mall Police Service
Agreement, and forward this amendment to City Council for approval at the December 16, 2003 City
Council Meeting. Gates seconded. Motion passed.
Catholic Community Services After-Hours Voucher/Emergency Assistant Programs
Ms. Allen-Mpyisi reported that Catholic Community Services has submitted a grant amendment request to shift
funding from their after hours program to the emergency assistance program. There has been a large increase in
the need for the Emergency Assistance Program. The funds were expended as of November 1. Gates moved to
approve the Human Services Commission’s recommendation to amend Catholic Community Services 2003-
2004 Human Services After-Hours Program contract and their Emergency Assistance Program contract,
that will allow the agency in 2003 to reallocate $1,578 from the After-Hours Program to the Emergency
Assistance Program, leaving a balance of $1,000 in the After-Hours Program, and to reallocate from the
2004 After-Hours Program grant award, $2,000 to the Emergency Assistance Program, whereby the new
contract amount for the After Hours Program in 2004 will be $3,000 and for the Emergency assistance
Program will be $7,000. The Catholic Community Services After-Hours and Emergency Assistance
Programs 2003-2004 contract amendment item is to be forwarded on to full City Council for their review on
December 16, 2003. Dovey seconded. Motion passed.
Cooperative Agreement Among City of Federal Way, King County and the Commencement Bay Natural
Resource Trustees
Ms. Schroder stated that this is a valuable resource for our Community to have and protect. The purpose of the
Cooperative Agreement is to identify the rights and responsibilities of the Parties regarding the West Hylebos
Acquisition Property. King County will purchase the property from two funding sources. Those sources are the
King County Conservation Futures and the Commencement Bay Natural Resource Trustees. The ongoing
responsibility for maintenance and operation will be the City of Federal Way. The agreement will continue to
allow stream restoration, and allow a trail system in the future. The estimated maintenance cost is $1,000 per year.
Gates moved to recommend to Council a “do pass” to authorize the City Manager to sign the Cooperative
Agreement among the City of Federal Way, King County and the Commencement Bay Natural Resource
Trustees regarding the West Hylebos Acquisition Restoration Project and to place this item on Council’s
December 16 Consent Agenda. Dovey seconded. Motion passed.
Olympic View Playground – Purchase of New Play Equipment
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, December 8, 2003 Summary
Page 3
Ms. Sanders reported that the Parks and Recreation Commission met with the neighborhood residents to determine
the type of equipment and components preferred by area residents. The kids in the neighborhood are older, so
there is more of an emphasis on the 5-12 year old range. The budget for this project is $50,000. The
neighborhood group selected Northwest Playground Equipment as their top choice. Sanders reported that the
company has a sales price during December that will allow them to purchase more elements for a comparable
price, with a savings of $5,985.00. The neighborhood will help install the playground. Gates moved to
recommend a “do pass” authorizing the purchase of Playworld Systems play equipment in the amount of
$43,561.50 and forward to full Council on December 16, 203. Dovey seconded. Motion passed.
ANNOUNCEMENTS
None
NEXT MEETING
January 12, 2004, 4:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT - Meeting adjourned at 5:22p.m.