FEDRAC MINS 07-27-2004
City of Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, July 27, 2004
5:30 p.m.
City Hall
Mt. Baker Conference Room
MINUTES
Committee Members in Attendance: Chair Eric Faison, Member Jeanne Burbidge, and Member Jim Ferrell.
City Council Members in Attendance: De p u t y M a yor L i n d a K oc h m a r
Staff Members in Attendance: Iwen Wang, Management Services Director; David Moseley, City Manager;
Derek Matheson, Assistant City Manager; Pat Richardson, City Attorney; Tho Kraus, Finance Manager; Greg
Wilson, Commander – Department of Public Safety; Jason Suzaka, Management Analyst.
Others in Attendance: Dave Clark, Architect; Rick Gordon, General Services Administration; Connie Boyle,
Colliers International.
1. CALL TO ORDER
Chair Eric Faison called the meeting to order at 5:34 p.m.
2. PUBLIC COMMENT
Rick Gordon of the General Services Administration stated that the GSA is interested in potentially
leasing the old city hall.
3. COMMITTEE BUSINESS
f) Disposition of Existing City Hall
Presented by Iwen Wan g
Ms. Wang led a discussion of the disposition of the old city hall. An RFB would probably be
released for the hiring of a real estate broker, if Council chooses to go that route. Deputy Mayor
Kochmar and Council member Ferrell stated that it would be in the best interest for the City to
hire a broker due to their specialty in the field and ability to handle the negotiations. Chair
Faison felt that it would be best to leave the decision to staff.
Ms. Wang added that if/when the City decided to go out for bid on real estate broker services,
th ey can categor ize each ser vice n eeded an d ask th e br oker s to give a bid for each ser vice. Some
members of the committee stated that they would like more information on the legal process of
declaring a surplus and/or leasing the new city hall before making a decision. Ms. Wang
suggested that a pre-qualification process for finding a real estate broker might be prudent.
Councilmember Ferrell requested a copy of the state statute and the City Council resolution (in
accor dan ce with th e state statute) r egar din g th e laws on sur plusin g pr oper ty.
A-1
Motion to authorize the city manager to engage in discussions with interested parties based on
the above framework (either directly or through a real estate broker) on a potential lease and
sale of the existing city hall. Motion seconded and carried 2-1 (Ferrell voting nay).
a) Approval of the June 29, 2004 meeting minutes
Motion to approve the June 29, 2004 meeting minutes. Motion seconded and carried.
b) Legislative and Regional Affairs Update
Presented by Der ek Math eson
The Association of Washington Cities mediation committee met again to discuss proposals for
the Streamlined Sales Tax project. Doug Levy, the City’s lobbyist, m et wi t h Reps. Ma r k
Miloscia and Skip Priest, and is scheduled to meet with Sen. Tracey Eide in mid-August. He also
met with U.S. Rep. Adam Smith’s new district outreach officer to brief him on the City’s fiscal
year 2005 budget request, which includes funding for the triangle study and S. 348th St. project.
A fact sheet has been developed on the Puget Sound Regional Council issue – the City hopes to
meet with the cities already with a seat on the board.
The City is also working on the driving while license suspended issue, where the Supreme Court
struck down the Department of Licensing’s ability to suspend a driver’s license for things such as
unpaid parking tickets. This impacts about 10% of the municipal court’s caseload, and
con sequen tly, r even ue to th e City. Th e police depar tmen t would also be affected as well. Th e
City of Redmond has asked the Supreme Court to reconsider, but Doug Levy is meeting with the
prosecutor s and police officers to discuss a possible legislative fix.
The Suburban Cities Association is checking references to fill their executive director position.
c) New City Hall Update
Presented by Der ek Math eson
Mr. Matheson reviewed the update report with the committee. Combined bids were nearly
$58,000 below estimates; the reason why it is so much lower than previous months is due to the
ok given by Council for expanding the scope of work on the furniture and parking annex.
However, the $640,000 contingency has still not been touched.
d) New City Hall Flag Plaza
Presented by Der ek Math eson
Mr. Matheson introduced architect Dave Clark, who reviewed the flag plaza proposal with the
committee. Councilmembers Burbidge, Ferrell, and Deputy Mayor Kochmar expressed their
support for the plaza, citing civic pride and honor to Officer Maher. Chair Faison felt that the
plaza is not necessary, citing his belief that the plaza would not add value to the property, unlike
the parking annex.
Motion to forward option 2 (construct larger flag plaza) to the full City Council for approval.
Motion seconded and carried 2-1 (Faison voting nay).
e) 2004 LLEBG Gr ant Acceptan ce
Presented by Greg Wilson
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Commander Wilson reviewed the grant with the committee. Chair Faison wanted to compliment
Mr. Matheson on the new city hall project and also stated that Councilmember Dovey is
interested in acquiring wireless technology for the police department.
Motion to accept the 2004 LLEBG award and approval for purchasing authority and forward
to full Council for consideration and approval. Motion seconded and carried.
g) 2nd Quarter Financial Report
Presented by Tho Kraus
Ms. Kraus reviewed the Quarterly Financial Report (QFR) with the Committee. Operating
revenues are $482,000 above year to date, or 2.1%. Expenditures show a $745,600 favorable
year to date balance, or 2.3%.
Motion to accept the 2nd Quarter Financial Report and forward to full Council for approval.
Motion seconded and carried.
h) Vouchers
Presented by Tho Kraus
Ms. Kraus presented the vouchers for approval.
Motion to accept the vouchers and forward to full Council for approval. Motion seconded and
carried.
4. OTHER
None.
5. FUTURE AGENDA ITEMS
6. NEXT SCHEDULED MEETING
August 24, 2004 at 5:30 p.m. in the Hylebos Conference Room.
7. ADJOURN
Chair Eric Faison adjourned the meeting at 6:54p.m.
Recorded by Jason Suzaka