FEDRAC MINS 08-31-2004
City of Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, August 31, 2004
5:30 p.m.
City Hall
Hylebos Conference Room
MINUTES
Committee Members in Attendance: Chair Eric Faison, Member Jeanne Burbidge, and Member Jim Ferrell.
City Council Members in Attendance: Mayor Dean McColgan, Deputy Mayor Linda Kochmar, and
Councilmembers Jack Dovey and Michael Park.
Staff Members in Attendance: Iwen Wang, Management Services Director; David Moseley, City Manager;
Derek Matheson, Assistant City Manager; Pat Richardson, City Attorney; Tho Kraus, Finance Manager; Jason
Suzaka, Management Analyst.
Other s in Atten dan ce: H. David Kaplan .
1. CALL TO ORDER
Chair Eric Faison called the meeting to order at 5:32 p.m.
2. PUBLIC COMMENT
None.
3. COMMITTEE BUSINESS
a) Approval of the July 27, 2004 meeting minutes
Motion to accept the July 27, 2004 meeting minutes. Motion seconded and carried.
b) Legislative and Regional Affairs Update
Presented by Der ek Math eson
The Sales Tax Streamlining group continues to talk, with no agreement on mitigation reached
thus far . The US House of Representatives has adopted their fiscal year 2005 transportation
appropriations. The City had made a request for $4 million for the triangle study and $4.6
million for the HOV lanes between S. 348th and Pacific Highway. Councilmember Burbidge has
been making phone calls to our senators, especially Sen. Murray, who sits on the transportation
appropriations subcommittee. King County is not pursuing its “Better roads better transit” idea,
with the County Executive citing a lack of support in the polling they did.
La st week, Mr . Ma t h eson r epor t ed t h a t h e a n d Doug Levy, t h e ci t y’s l obbyi st m et wi t h Sen .
Tr acey Eide to talk about the PSRC local transportation capital budget and driving with
suspended licen se issue.
The Suburban Cities Association is reorganizing. Councilmember Burbidge spoke to the
committee about SCA and their discussion about amending its fee structure. (Councilmember
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Burbidge passed out a handout of SCA’s Dues/Assessments group meeting on 8/25/04.) Most of
th e discussion cen ter ed on th e fair n ess issue an d wh eth er or n ot th e city was r eceivin g value for
the money it is putting into the association. Some suggestions: 1) Find out if it would be
ben efi ci a l t o h i gh er som eon e t o r epr esen t t h e ci t y (l obbyi st ) on a ful l -time basis; 2) Perform a
cost-benefit analysis for the past five years the City has paid dues to SCA.
A further discussion on SCA involvement will be placed on the agenda at the September
FEDRAC meeting. Councilmember Burbidge added that the second scenario in the handout is
alr eady being used by PSRC.
c) New City Hall Project Report: July – August 2004
Presented by Der ek Math eson
In addition to the report, Mr. Matheson reported that the exterior signage is now up, way-finding
signs will soon be posted, and the flag plaza has started and its target date for completion is early
October. A dedication for the plaza is targeted for mid-October. In response to some complaints
about insufficient parking for customers, the parking lot will be restriped and labeled so that
some stalls in the current lot are designated for customers only.
In regards to leftover money after the project is completed, it will be up to the Council to decide
what they want to do with it. The police evidence building will still need to be built; while there
has been some talk of using police forfeiture funds, the building will still be underfunded by
about $100,000, so using any leftover money from the new city hall project is a possibility.
d) New City Hall: Process for Contract Acceptan ce an d Release of Retain age
Presented by Der ek Math eson
The committee decided to place any requests to accept n ew city h all con tr acts as complete,
release retainage and performance bonds onto future Council business agendas, instead of
Council con sen t agen das. Sin ce th er e is n o r ule th at th e r equests n eed to go th r ough FEDRAC,
no action is needed on this item.
e) Early Retirement of 1993 Saghalie Park Development GO Bond
Presented by Iwen Wan g
[Councilmember Park joins the meeting at this time]
Ms. Wang gave the committee an overview of the item. REET (Real Estate Excise Tax) money
is restr icted for capital projects. Currently, $230,000 a year goes to debt service payments. If the
City does decide to call the bonds, notification must be made between October 1st a n d Novem ber
1st.
Motion to direct staff to proceed with early payment of all 2003 Saghalie Park Improvement
GO Bonds on 12/1/04 and allow the temporary underfunding of the Debt Service Reserve, if
needed.
FEDRAC recesses at 6:32pm to go into executive session. The session recesses to go back into
FEDRAC at 6:33pm.
f) Monthly Financial Report
Presented by Th o Kr aus
Ms. Kraus reviewed the Monthly Financial Report (MFR) with the Committee. Staff was
reminded to change SeaTac Mall to The Commons on the last paragraph of page F4.
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Motion to accept the MFR and forward to full Council for approval. Motion seconded and
carried.
g) Vouchers
Presented by Tho Kraus
Ms. Kraus presented the vouchers for approval.
Councilmember Dovey asked that staff give an update on the status of the fleet maintenance
contracts – are the cars being evenly split between both vendors?
Mayor McColgan asked that FEDRAC have a future discussion on drug seizure/asset forfeiture
funds and how they are being used.
Motion to accept the vouchers and forward to full Council for approval. Motion seconded and
carried.
4. OTHER
None.
5. FUTURE AGENDA ITEMS
6. NEXT SCHEDULED MEETING
September 28, 2004 at 5:30 p.m. in the Hylebos Conference Room.
7. ADJOURN
Chair Eric Faison adjourned the meeting at 6:39pm.
Recorded by Jason Suzaka