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FEDRAC MINS 11-23-2004 City of Federal Way City Council Finance/Economic Development/Regional Affairs Committee Tuesday, November 23, 2004 5:30 p.m. City Hall Hylebos Conference Room MINUTES Committee Members in Attendance: Chair Eric Faison, Member Jeanne Burbidge, and Member Jim Ferrell. City Council Members in Attendance: Mayor Dean McColgan, Deputy Mayor Linda Kochmar, and Councilmember Michael Park. Staff Members in Attendance: Iwen Wang, Management Services Director; David Moseley, City Manager; Derek Matheson, Assistant City Manager; Pat Richardson, City Attorney; Mark Turley, Senior Financial Analyst; Th o Kraus, Fin an ce Man ager ; Mar y McDougal, Human Resour ces Man ager ; an d Jason Suzaka, Man agemen t Analyst. Others in Attendance: 1. CALL TO ORDER Chair Eric Faison called the meeting to order at 5:32 p.m. 2. PUBLIC COMMENT None. 3. COMMITTEE BUSINESS a) Approval of the October 26, 2004 meeting minutes Motion to approve the October 26, 2004 meeting minutes. Motion seconded and carried. b) Legislative and Regional Affairs Update Presented by Der ek Math eson Streamlined Sales Taxation: Mr. Matheson reported that the SST mediation group has not been able to come up with a compromise to bring to the next legislative session. The Department of Revenue will introduce an SST bill with a mitigation package for the negatively impacted cities. Property Tax Stabilization: This would allow taxing jurisdictions to lock in a dollar rate for a term of 1-6 years. The AWC Legislative Committee endorses the idea and a bill is being drafted to bring to the legislature. The Fire Department is also actively providing input on this issue as well. Transportation Funding: The City is joining forces with other cities to advocate for local distribution/option and increased funding for the Transportation Improvement Board. A-1 Capital Projects Funding: The City is looking for funding from the state for the Joe’s Creek project, the Hylebos Boardwalk, and Dumas Bay Centre. On the federal side, the City is looking for fundin g for Joe’s Creek, th e “tr ian gle” pr oject, an d th e S. 348th St. HOV lanes. Driving While License Suspended: The Department of Licensing is drafting a bill that would cr eate an appeals pr ocess an d oth er r emedies in r eaction to th e decision h an ded down by th e Supreme Court. The City Attorney will be meeting with DOL to provide input on the bill. PSRC Automatic Seats: The City is talking with the board about getting Federal Way on the list of seats as pr ovided by the budget proviso. Staff met with PSRC executive Bob Drewel for strategies on making this happen. 30th District Legislators Meeting: Being set up by Patrick Briggs. Is typically done around early January. Mayor McColgan attending a meeting of King County mayors to draft a letter to the legislature outlining their concerns. Regional Issues: The Suburban Cities Association membership committee approved the new bylaws; the next step is for each regional caucus to choose its board members. Federal Way’s region, the South region, will vote on December 8 in SeaTac. Mayor McColgan r epor ted th at h e is planning on running to stay on the SCA board. c) New City Hall Update Presented by Der ek Math eson Mr. Matheson gave an update to the committee. Mr. Matheson clarified that there are two methods of accounting being used. The $113,409 used in the contingency fund is a projected number; the dollars given in the table on page C3 are dollars actually spent. After the project is over, any leftover amount is general fund one-time money (unrestricted funds). e) Code Amendment to Utility Tax Presented by Pat Rich ar dson Ms. Richardson introduced the amendment to the committee. The reason for the amendment is that two of the companies in the utility tax audit have not been cooperating and this amendment will allow the city to subpoena those records. Motion to forward option 1 to the full City Council with a “do pass” recommendation. Motion seconded and carried. f) Fleet Main ten an ce Update Presented by Iwen Wan g Ms. Wang gave an update on the fleet maintenance project. One possibility raised in comparing the two vendors was to switch cars, so that the cars Sparks is working on would be serviced by Eagle, and vice-versa. The contracts end June 30, 2005. The committee also discussed mounted cameras in patrol vehicles and the possibility of officers purchasing “take home” cars. Mayor McColgan reported that this practice is done in Hawaii and supposedly has saved cities money. Councilmember Ferrell added that the police union has expressed interest in this idea. The issue will be raised at a future public safety committee meeting. g) 2004 Housekeeping Budget Adjustment Presented by Iwen Wan g C:\staging\41AF93E9-150C-10309F\in\41AF93E9-150C-10309F.doc A-2 C:\staging\41AF93E9-150C-10309F\in\41AF93E9-150C-10309F.doc A-3 The workers compensation adjustment is to account for major increases over the past two years; staff is considering the possibility of a retro program for workers compensation. Deputy Mayor Kochmar asked that staff set aside some time for council members to sit down with staff and discuss the strategy. Ms. Wang also clarified that the approximate $2.29 million is mostly comprised of interfund transfers and grants. Mayor McColgan requested that staff provide funding sources for each line item. Motion to forward the 2004 Housekeeping Budget Adjustment Ordinance to full Council for approval. Motion seconded and carried. h) October 2004 Monthly Financial Report Ms. Kraus reviewed the Monthly Financial Report (MFR) for October with the committee. Ms. Wang explained that the increase in police overtime is due to a recalculation of overtime to be paid to the officers. After working with the police union, checks were issued to eligible officers and each signed a release before receiving the check. Staff will back the total amount out of year 2003. City Manager Moseley reported that after speaking with the manager of The Commons, apparently the relocation of Target to the mall has helped increase foot traffic in the mall tremendously; the store itself is doing very well. Motion to accept the October 2004 Monthly Financial Report and forward to full Council for approval. Motion seconded and carried. i) Vouchers Presented by Tho Kraus Ms. Kraus presented the vouchers for approval. Motion to accept the vouchers and forward to full Council for approval. Motion seconded and carried. 4. OTHER None. 5. FUTURE AGENDA ITEMS Chair Faison reported that on the agenda for the next FEDRAC-Economic Development meeting on December 14 would include the city center retail consultants and that the committee would invite both the King County Library Executive Director and Sound Transit’s TOD Director to come to the next meeting and discuss the library moving to downtown Federal Way near the transit center. 6. NEXT SCHEDULED MEETING The December 28, 2004 meeting was cancelled. The next meeting will take place January 25, 2005 at 5:30 p.m. in the Hylebos Conference Room. 7. ADJOURN Chair Eric Faison adjourned the meeting at 6:37pm. Recorded by Jason Suzaka