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LUTC MINS 12-06-2004 MEETING MINUTES In attendance: Committee Members Jack Dovey, Chair, Eric Faison and Michael Park; Mayor Dean McColgan, Deputy Mayor Linda Kochmar, Council Member Jeanne Burbidge, Council Member Jim Ferrell; City Manager David Moseley; Assistant City Attorney Amy Jo Pearsall; Deputy Public Works Director Ken Miller; Street Systems Manager Marwan Salloum; Street Systems Project Engineer Al Emter; Street Systems Engineer John Mulkey; Senior Traffic Engineer Maryanne Zukowski; Community Development Services Director Kathy McClung; Deputy Community Development Director Greg Fewins; Associate Planner Isaac Conlin; and Administrative Assistant Krystal Kelsey. 1. CALL TO ORDER Chair Dovey called the meeting to order at 5:34 pm. 2. APPROVAL OF MINUTES The summary minutes of the November 15, 2004, meeting were approved as presented. 3. PUBLIC COMMENT None. 4. BUSINESS ITEMS A. Annexation Effective Date Update – Mr. Conlin presented the staff report to the Committee. Staff recommended that the City Council adopt an ordinance establishing an annexation effective date of January 1, 2005 for the North Lake, Parkway, and Redondo East annexation areas, contingent upon completion of a Memorandum of Understanding with the County to address police and permitting operational issues. Council Member Burbidge suggested that the Council consider communicating formally with King County in the next week if they do not communicate with the City. Mr. Moseley committed to preparing a letter for that purpose. The Committee m/s/c to forward the staff recommendation to City Council for approval. B. 14th Avenue South at South 312th Street Signal, Project Acceptance – Mr. Miller presented the staff report to the Committee. Staff recommended authorizing final acceptance of the completed 14th Avenue South at South 312th Street Project, constructed by Signal Electric, in the amount of $118,639.69 as complete. The Committee m/s/c to place the staff recommendation on the December 21, 2004, Council Consent Agenda. C. Resolution Adopting the Inter-Jurisdictional Regional Hazard Mitigation Plan – Mr. Miller presented the staff report to the Committee. Staff recommended approving the resolution to adopt the Inter-Jurisdictional Regional Hazard Mitigation Plan. The Committee m/s/c to place the staff recommendation on the December 21, 2004, Council Consent Agenda. D. Pacific Highway South HOV Lanes Phase I (South 312th Street to South 324th Street), Project Acceptance – Mr. Salloum presented the staff report to the Committee. Staff recommended authorizing final acceptance of the completed Pacific Highway South HOV Lanes Phase I (South 312th Street to South 324th Street) Project, constructed by SCI Infrastructure, LLC, in the amount of $8,412,494.48 as complete. The Committee m/s/c to place the staff recommendation on the December 21, 2004, Council Consent Agenda. City of Federal Way City Council Land Use & Transportation Committee December 6, 2004 City Hall 5:30 p.m. Council Chambers G:\LUTC\LUTC Agendas and Summaries 2004\December 6, 2004 LUTC Minutes.doc E. South 288th Street at SR-99 Signal and Intersection Improvements, Project Acceptance – Mr. Salloum presented the staff report. Staff recommended approving final acceptance of the completed South 288th Street at SR-99 Signal and Intersection Improvements Project constructed by Frank Coluccio Construction Co, in the amount of $1,695,561.49 as complete. The Committee inquired about the change from double C-Curb to single C-Curb near the Shell station. Mr. Salloum answered that staff had the single C-Curb installed to allow left turns into and out of the Shell station. Staff feels that this is a viable option, but should it pose a problem in the future, the double C-Curb will be installed. The Committee inquired if the owner of the Shell station had moved their sign per their agreement with the City. Staff answered that it had been moved to the correct location. The Committee m/s/c to place the staff recommendation on the December 21, 2004, Council Consent Agenda. F. Accepting Grant Funding for Transportation Improvement Projects – Mr. Salloum presented the staff report. Staff recommended accepting the 2005 Countywide TEA21 (Federal) Grant in the amount of $778,655 for the Pacific Highway South HOV Phase III Project. Mr. Salloum confirmed that staff would submit grant applications in 2006 for the three projects we did not receive funding for in this cycle. The Committee asked if the projects on the TIP would be pushed back because of the lack of funding received. Mr. Salloum answered that TIB recommended that the City use its existing funds to continue with the design for these projects, as future funding is likely. Therefore, these projects will remain on schedule per the current TIP. Chair Dovey recused himself from voting on this issue as he is a property owner whose property may be condemned for this project. The Committee m/s/c to place the staff recommendation on the December 21, 2004, Council Consent Agenda. G. 2005 Asphalt Overlay Program Preliminary Project List and Authorization to Bid – Mr. Salloum presented the staff report. Staff recommended approving the list of streets for the 2005 Asphalt Overlay Project and authorizing staff to bid all or part of the 2005 Asphalt Overlay Project and return with a request for permission to award the project within the available 2005 asphalt overlay budget to the lowest responsive, responsible bidder. The Committee asked if the newly annexed areas had been considered in this process. Mr. Salloum answered that those areas had not been included in the pavement management scoring because they had not been annexed at the time the study was conducted. The areas newly annexed will be included in the scoring study beginning in either 2005 or 2006. The Committee m/s/c to place the staff recommendation on the December 21, 2004, Council Consent Agenda. H. Westway Street Lighting– 100% Design Approval & Authorization to Bid – Ms. Zukowski presented the staff report to the Committee. Staff recommended approving the 100% design phase for the Westway Street Lighting Project and authorizing staff to send the project out to bid, returning to Council for authorization to award the contract to the lowest responsive, responsible bidder. The Committee m/s/c to place the staff recommendation on the December 21, 2004, Council Consent Agenda. 5. FUTURE MEETING/AGENDA ITEMS Committee Member Faison requested that staff prepare a resolution or ordinance for the next LUTC meeting to formalize the City’s intent to add the Dash Point and Brown’s Point areas to our UGA. Chair Dovey agreed to work with staff to bring this before the Committee. 6. ADJOURN The meeting adjourned at 6:03 p.m.