LUTC MINS 08-16-2004MEETINGMINUTES
Inattendance:CommitteeMembersJackDovey,Chair,EricFaisonandMichaelPark;MayorDeanMcColgan,DeputyMayorLinda
Kochmar,CouncilMemberJeanneBurbidge,CouncilMemberJimFerrell;PublicWorksDirectorCaryRoe;DeputyCityAttorneyKaren
Kirkpatrick;CommunityDevelopmentServicesDirectorKathyMcClung;CityTrafficEngineerRickPerez,SeniorTrafficEngineer
MaryanneZukowski;StreetSystemsManagerMarwanSalloum,andAdministrativeAssistantKrystalKelsey.
1.CALLTOORDER
ChairDoveycalledthemeetingtoorderat5:33pm.
2.APPROVALOFMINUTES
ThesummaryminutesoftheJune21,2004,meetingwasapprovedaspresented.
3.PUBLICCOMMENT
None.
4.BUSINESSITEMS
A.2004ASPHALTOVERLAY -PROJECTACCEPTANCE –Mr.SalloumpresentedthestaffreporttotheCommitteeand
clarifiedthatSchedulesC&Fwerecompletedaspartoftheproject.
TheCommitteem/s/ctoplacethestaffrecommendationontheSeptember7,2004CityCouncilConsentAgenda.
B.REVISEDSOUNDTRANSITTODAGREEMENT –Mr.MoseleypresentedthestaffreporttotheCommittee.The
Committeeaskedthatthephrase “north end of the” bestrickenfromthefirstparagraphoftheagreementonpage5asitpertains
totheprojectparkinggarage.
COUNCILREQUESTEDREVISION,ITEM2(A&B):Committee Member Park asked for clarification of the term “east” in
describing the TOD property in item 2b; Mr. Moseley confirmed that the “east” lot accurately described the property in
question,andthatchangestothe westTODpropertywerenotalteredbythisamendment.
COUNCILREQUESTEDREVISION,ITEM3:CommitteeMemberFaisonaskedifthegridroadintheexhibitwasusedfor
illustrativepurposesorifitwasaccuratelyportrayed.Mr.Moseleyclarifiedthatinpartitwasillustrative,butthattheCity
owns30feetoftheproperty.DeputyMayorKochmaraskedforclarificationoftravelroutesinthearea;Mr.Moseleyreviewed
theroutesfortheCommittee.
DeputyMayorKochmarinquiredaboutthetypeofdevelopmentonthewesttrack.Mr.Moseleydescribedthedevelopment
mostlikelyassmallscale,multi-storyofficespaceormixed-usefacility,withanestimatedsquarefootageof10,000sf.The
City’s Comprehensive Plan would allow approximately 12 –14stories.
DeputyMayorKochmaraskedaboutthelackofdefinitivelanguagepertainingtoleaseoptions.Mr.Moseleyguessedthatthe
languagewasnotdefinitivesothatSoundTransitcouldreevaluatethetermsanduseofthefacilityattheendofthelease
period.
DeputyMayorKochmarinquiredwithreferencetolandscapingfortheeastTOD.Mr.MoseleystatedthatSoundTransitwould
provide the landscaping for the east TOD per Exhibit “D” of the agreement.
CommitteeMemberParkaskedaboutthecosttocompletethe21st AvenueSouthGridRoad.Mr.Roeestimatedthecostat
$1.9milliondollars.
ChairDoveyaskedMr.MoseleyaboutsatisfyingthetermsofTransitOrientedDevelopmentundertheagreementwithSound
Transit.Mr.Moseleystatedthattheagreementissilentonthesizeofthedevelopment,butdoesdictateuseandtypesof
businessesrequired.ChairDoveyalsoaskediftheCitywouldhaveinputonthedevelopment.Mr.Moseleyansweredthatwe
CityofFederalWay
CityCouncil
LandUse/TransportationCommittee
August16,2004 CityHall
5:30p.m.CouncilChambers
G:\LUTC\LUTCAgendasandSummaries2004\August16,2004LUTCMinutes.doc
would,howeverSoundTransitwouldbeintheleadforthefirsthalfoftheagreement.IfSoundTransitfailstofinda
developer,thentheCitywouldbeintheleadforthesecondhalfoftheagreement.
ChairDoveyaskedMr.Roeaboutthelikelihoodoffindingfunds(approximately$900,000)tocompletethegridroadatonce,
ratherthanseparately.Mr.Roeansweredthatitwouldbedifficult,butnotimpossibletofindfunding;however,Sound
Transithasalreadybeguntheconstructionprocess.TheCitywouldberequiredtobidtheproject,andmighthavedifficulty
getting through the property acquisition process in order to coordinate with Sound Transit’s work on the grid road.
CommitteeMemberFaisonaskedifitwouldbepossibletogetanupdateatthenextmeeting.Mr.MoseleyandMr.Roe
agreedto havemoreinformationatthenextmeeting,includinginformationaboutpropertyacquisitiontobuildafullroad
rather than a ¾road.
ChairDoveyinquiredaboutthelargeamountoffeesthattheCityiswaiving.Mr.Moseleyinquiredthatthefeesarenot
significantandarelimitedonlytothe21st AvenueGridRoadandisasmallwayfortheCitytoencourageTOD.ChairDovey
furtheraskedaboutthetrafficflowthrough21st.Mr.Roerepliedthattheroadisnotalargevolumecollector –itis
anticipatedthatitwillbemainlyusedasaconvenienceroute.Themodelsdonotsuggestsignificantuse.
COUNCILREQUESTEDREVISION,ITEM7:CouncilMemberFerrellinquiredaboutthescopeofsecurityandfinancial
responsibility.Mr.Moseleyansweredthat SoundTransitisresponsibleforfundingthesecurity.Personnelareenvisionedas
partofthesecuritymeasures.
Council Member Ferrell inquired about Sound Transit’s expectation of a ratified contract; could the City address this at the
September7CouncilmeetinginsteadofthespecialCouncilMeetingonAugust24?Mr.MoseleyrespondedthatSoundTransit
requestedthesignedagreementassoonaspossible,anddidnotknowifpostponingtheissuewouldbeafatalflaw.
TheCommitteeamendedtherecommendationtoread:
“I move the proposed revised TOD Agreement to full City Council for placement on the August 24, 2004 City Council agenda, with
arecommendationforapprovalandauthorizationfortheCityManagertoexecutetheAgreementasamendedby theCommittee
to delete ‘north end of the’ on page 5, line 1.”
TheCommitteem/s/ctoplacetherecommendationasamendedontheAugust24,2004SpecialCityCouncilConsentAgenda.
C.SCHOOLIMPACTFEESCHEDULEUPDATE –Ms.WangpresentedthestaffreporttotheCommittee.Ms.Wangreported
that annually, the City reviews the School District’s methods of calculation to ensure that it is in compliance with City Code. This
year,onerevisionresultedfromthisprocess.
CommitteeMemberFaisonaskedifthere are schools from the Federal Way School Districted located within Auburn’s city limits.
Ms.WangansweredtherearenoschoolslocatedinAuburn.However,thereareschoolsfromtheFederalWaySchoolDistrict
locatedwithinthecitylimitsofKent andDesMoines.FeescollectedfromdevelopmentinFederalWayarespentonschools
outside of Federal Way’s city limits. Mr. Faison asked if there is a way the City could limit that practice. Ms. Kirkpatrick agreed to
investigatethepossibilityofapplyingallschoolimpactfeestheCitycollectstoschoolsthatarestrictlylocatedwithinCitylimits.
CommitteeMemberFaisonexpressedthathefeltitisonlyfairtolimitthefeescollectedtothecitythatiscollectingthem.
CommitteeMemberFaisondirectedMs.Kirkpatricktoresearchtheissue.
TheCommitteem/s/ctoplacethestaffrecommendationontheAugust24,2004CityCouncilConsentAgenda.
D.CITYCENTERACCESSSTUDYBRIEFING –
Mr.DaveKaplanreadastatementinoppositiontothe suggestiontovideotapeStakeholdermeetingsandalsoinoppositionto
theappointmentofareplacementStakeholderTeammember.
Ms.HopeElderstatedthatsheisinoppositiontovideotapingthemeetings,anddoesnotbelieveStakeholdersshouldbe
allowedtoappointtheirownreplacements.
Ms.DiniDuclosthankedMaryanneZukowskiforherhardworkandagreedwiththeprevioustwospeakersregarding
videotapingandtheappointmentofreplacementstotheteam.
Ms.Zukowskipresentedherstaffreportto theCommittee.Mr.FerrellaskedhowtheStakeholderTeamfeelsabout
videotapingthemeetings.Ms.Zukowskirepliedthatwhenpolled,ninemembersrespondedtothesurvey.Sixofthose
memberswerenotopposedtotheidea;threewereadamantlyopposed.Aconsensuswasnotreachedonthisissue.
DeputyMayorKochmaraskedMs.Zukowskiiffundingisavailableinthecurrentcontracttocovervideotaping.Ms.Zukowski
answeredthatthereisnot.ChairDoveyaskedMs.Zukowskitoconfirmthatifnothingisadded,theprojectwouldstayon
trackandonbudget.Ms.Zukowskiconfirmedthathewascorrect.
G:\LUTC\LUTCAgendasandSummaries2004\August16,2004LUTCMinutes.doc
CommitteeMemberFaisonagreedwithChairDoveytokeeplookingatcreativewaystoreachthepublic.CommitteeMember
Faisonstatedthatalthoughhe doesn’t personally have a strong opinion about videotaping, the Committee should defer to
thosewhoarestronglyopposed.
MayorMcColganinquiredaboutattendanceatthemeetings.Arethesameindividualsconsistentlycomingoraredifferent
peoplecomingeachtime.Hasstaffcontactedteammembers?Ms.Zukowskirepliedthatteammembershavebeen
contactedbyphone,e-mail,andtraditionalmailwithoutresponse.MayorMcColgansuggestedthatthosewhofailtoattend
beaskedonemoretimeiftheydefinitivelywouldorwouldnotliketocontinueservingasastakeholder.Ifthereisnoreply,
staffshouldassumethattheydonotwishtocontinue.
CommitteeMemberFaisonsuggestedthattheappointeeinquestionshouldbeconsideredacitizenparticipantbutnota
votingmemberoftheStakeholderTeam.
CommitteeMemberParkinquiredabouttheintendedgoaloftheincreasedpublicoutreach.Ms.Zukowskirepliedthatthe
goalistoreachamajorityofthecitizens –nottoaddadditionaloptions.
CouncilMemberFerrellaskedhowmuchoftheoriginalbudgethasbeenspent.Ms.Zukowskirepliedthatshewouldneedto
runanexpenditurereporttoprovideanaccuratefigure.CouncilMemberFerrellaskedifstaffanticipatedrunningunder
budget.Ms.Zukowskirepliedthatthebudgetisverytightandthatstaffisworkingdiligentlytoremainwithinthebudget;she
didnotanticipateasurplusoffundsattheendofthisprocess.
TheCommitteem/s/ctoworkwithintheoriginalscopeofworkwithoutabudgetincrease,tocontinuecreativewaysof
reachingthepublic,todenytherequesttovideotapethestakeholdermeetings,andtodenythesuggestiontoaddthe
eliminatedoptionbackintotheprocess.
E.KINGCOUNTYTRANSPORTATIONFUNDINGPROPOSAL –Mr.Roepresentedthestaffreport.Mr.Roesuggested
thattheCityexpressaninterestintheballot,butthatmoreinformationisneededpriortomakingaformaldecision.
CommitteeMemberFaisonagreed.
MayorMcColganaskedMr.Roeifadecisionhasbeenmadealready,orifKingCountyisgenuinelyrequestinginput.Mr.Roe
repliedthattheCountyseemsgenuinelyinterestedintheopinionsoflocalcities.Tomaketheballot,adecisionmustbe
reachedbySeptember17.
CommitteeMemberParkaskedhow muchtheCityofFederalWaywouldreceive;Mr.Roerespondedapproximately$1.15
million.
ChairDoveystatedthathewasnotinsupportofthisballotmeasure.Mr.Roestatedthatnoactionorrecommendationhas
beenrequested/made.StaffsimplywantedtheLandUseandTransportationCommitteetobemadeawareofthestatus.
Thereisquestionaboutthelegalityoftheballotandwherethefundsareheaded.TheCityofFederalWayhasan
opportunitytoimpactthesedecisionsandisanimportantally oropponenttothisissue.
TheCommitteethankedMr.Roeforhispresentation.
Mr.LawsonBronsonaddressedtheCommittee,statingthathefeltitwouldbeunwisefortheCitytopursuethis
ballotmeasure.Also,inregardstotheCityCenterAccessStudy,hefeltthatalthoughheattendedthemeeting,he
didreceivefeedback.
Mr.BronsonfurtherrequestedthattheCommitteeconsideraskingforpubliccomments after staffreportssothat
citizensmightaddresspointsraisedorclarifiedbystaff.Insummary,Mr.BronsonwantedtothanktheCityof
FederalWayforanopengovernmentapproach.
F.LOCALADOPTIONOFSTATEBUILDINGCODE –Thisitemwaspulledfromtheagendaandwillbepresentedatthe
nextmeeting.
5.FUTUREMEETING
Thenextscheduled meetingisSeptember13,2004.
6.ADJOURN
Themeetingadjournedat7:50p.m.