LUTC MINS 03-01-2004G:\LUTC\LUTCAgendasandSummaries2004\March12004,LUTCMinutes.doc
MEETINGMINUTES
Inattendance:CommitteeMembersJackDovey,Chair,EricFaisonandMichaelPark;MayorDeanMcColgan,DeputyMayor
LindaKochmar,CouncilMemberJimFerrell;CityManagerDavidMoseley;CommunityDevelopmentDirectorKathy McClung,
PublicWorksDirectorCaryRoe;DeputyCityAttorneyKarenKirkpatrick;DeputyPublicWorksDirectorKenMiller,Street
SystemsManagerMarwanSalloum;SurfaceWaterManagerPaulBucich;TrafficEngineerRickPerez;StreetsSystems
EngineerJohn Mulkey;AssociatePlannerDebBarker;AdministrativeAssistantKrystalKelsey.
1.CALLTOORDER
ChairDoveycalledthemeetingtoorderat5:33pm.
2.APPROVALOFMINUTES
ThesummaryminutesoftheFebruary17,2004meetingwereapprovedaspresented.
3.PUBLICCOMMENT
Therewerenopubliccomments.
4.BUSINESSITEMS
A.2004AsphaltOverlayProject –BidAward –MarwanSalloumreviewedtheLUTCmemorandum,available
budgetandestimatedprojectcosts.CommitteeMemberFaisoninquiredaboutthelogicofremovingSchedulesC&F
fromtheprojectopposedtootherschedules.Mr.Salloumrepliedthattheseschedulesfitwithinthebudgetshortfall.
Historically,deletedscheduleshavebeencompletedduringthecourseoftheoverlayprojectbecauseoflowerunitcosts
andbecausebudgetedcontingencieswerenotutilized.
Committee Members inquired about “in-house” design charges, specifically asking how those funds are budgeted and
representedtotheCouncil.CommitteeMembersraisedaconcernthatCouncilis presentedwithstaffcoststwice –
onceduringthebudgetprocessandagaininCommitteewhencostsarechargedtocapitalandprojectbudgets.
Mr.SalloumandMr.Moseleyclarifiedthatcertainstaff,includingthosethatdesignedandpreparedthisproject,are
solelyorpartlypaiddirectlyoutofcapitalandprojectbudgets.SuchemployeesareshownaspaidoutoftheCIPor
projectaccountsduringthebudgetprocessandnotthegeneralfund.
Deputy Mayor Kochmar asked why the engineer’s estimate was somuchhigherthantheactualprojectcosts.Mr.
Salloumrepliedthatstaffdeliberatelydesignmoreprojectschedulesthanthebudgetcancoverincaseconstruction
bidscomeinmuchlowerthanexpected.ThisallowstheCitytoincorporateanydeleted schedulesbackintotheproject
iffundingallows.
ChairDoveyaskedhowthedeletedprojectswouldaffectmobilizationwithotherschedules.Mr.Salloumexplainedthat
when deciding which schedules to delete, staff consider “neighboring” schedules. Theseneighboringschedulesare
scheduledforcompletiontowardtheendoftheprojectwhenstaffarelikelyabletodeterminethatthedeletedschedules
couldbeaddedbackin.Thisprovidesanincentivetothecontractortoagreetocompletethedeletedschedulesand
allowstheprojecttoflowmoresmoothlybyavoidingmobilizationinthesamegeneralareamultipletimes.
Mr.Salloumalsoclarifiedthatthecontractandbiddocumentsclearlystatethatoneormoreschedulesmaybedeleted
fromtheproject ;contractorshavehistoricallycompletedanyaddedscheduleswhilehonoringtheirbidprices.
TheCommitteem/s/crecommendationtoapproveatthenextmeetingonMarch16,2004awardofallschedulesofthe
2004AsphaltOverlayProject except Schedules C&F,authorizetheCityManagertoexecutethecontract,andapprove
addingalloraportionofthedeletedschedulesbackintotheprojectasfundingallows.
CityofFederalWay
CityCouncil
LandUse/TransportationCommittee
March1,2004 CityHall
5:30p.m.CouncilChambers
G:\LUTC\LUTCAgendasandSummaries2004\March12004,LUTCMinutes.doc
B.LakotaWetlandRegionalStormwaterFacilityImprovementsProject –100%DesignApprovaland
AuthorizationtoBid –PaulBucichaddressedtheCommitteeandpresentedthe100%DesignApprovalfortheir
consideration.Usinganaerialmapasavisualaid,Mr.BucichfamiliarizedtheCommitteewiththescopeofthe
projectandtheareaoflandstaff isnegotiatingtopurchase,approximately12acres.
CommitteememberParkaskedMr.Bucichabouttheamountofwetlandsontheproject;Mr.Bucichrepliedthat
approximatelyeightofthe12acresareconsideredwetlandsand/ortheiraffiliatedbuffers.Committeemember
Parkaskedifthepropertyownerunderstandsthatmuchofhislandiswetlandsandthesubsequentaffecttothe
valueofhisproperty.Mr.Bucichrepliedaffirmatively.
ChairDoveyaskediftheCitywouldbeabletogoabovetheappraised value; Mr. Bucich answered “yes.” Chair
Dovey inquired about purchasing only the wetlands and asked how doing so would affect the project the owner’s
willingnesstosell.Mr.Bucichrepliedthattheprojectwouldbepossiblewithonlythepurchase ofthewetlands,
however,itwouldbedifficultforstafftoappraisethewetlandsalone.
Therewasdiscussionaboutthebenefittotheparksystem,thebenefitordetrimenttoneighboringhomeowners,the
current owner’s previous attempts to develop the land,andtheabilitytodevelopthelandiftheCitywereto
purchasethewetlandsonly.
The Committee inquired about the status of the City’s per capita parks ratio of 10.9 acres. Mr. Moseley replied
despitetherecentdedicationoftheHylebospark,theparkspercapitagoalhasnotbeenmet.
AlthoughChairDoveyrecognizedthebenefittotheParksDepartment,heremainedunconvincedthatthisproject
shouldbeavehicleforpurchasingtheextraacreage.CouncilMemberFerrellalsoexpressedhisconcernabout
purchasingmorelandthanisneededforprojectcompletion.TheCommitteeaskedstaffformorejustificationto
purchasetheentire12acres.
Mr.BucichandMr.Roebothexpressedasharedopinionthatitissensibletopurchasetheproperty initsentirety
nowbecauseofawillingsellerandthebenefittotheParkssystem.CommitteeMembersaskediftheKingCounty
Conservation Grant would be impacted by purchasing the wetlands only; Mr. Bucich answered, “no”, the grant
wouldnotbeimpacted.
Insummary,Mr.Bucichsharedthat100%ofthefloodingproblemsthatcurrentlyexistwillberesolvedbythis
project,thatthisprojectwillbenefittheMirrorLakeBasin,thattheprojecthasbeendesignedwithprojectsdown-
streaminmindandis partofasolutiontotheentiresystem.
ChairDoveyexpressedhisconcernthatinfuturetheCommitteeshouldalsobepresentedwiththeminimum
requirements/needstocompleteallprojectsandalsoprovidetheCommitteewithaseparaterecommendationfor
anyaddedbenefitsordesiredgains.
TheCommitteem/s/crecommendationtoapproveatthenextmeetingonMarch16,2004the100%designstage,
authorizetheCityManagertonegotiateapurchasepricenottoexceedtheappraisedvalue,andauthorizestaffto
bidtheprojectandreturntoCouncilforpermissiontoawardtheproject.
C.23rd AvenueSouthandSouth314th Street(PrivateRoad)TrafficSignalProject –100%DesignApprovaland
AuthorizationtoBid–
KenMilleraddressedtheCommittee,and presentedavisualexhibitoftheproject,includingthelocationsofthe
crosswalksandsignalization.Mr.MillerclarifiedfortheCommitteethatTargetwouldnotchargetheCityforthe
easementitisgranting;likelybecausetheprojectisdirectlybenefitingtheircustomers.
Mr.MillerfurtherclarifiedthatthisprojectisnotaresultoftheSoundTransitproject;itisaresultofnumerous
complaintsfrompedestriansandresidentsoftheseniorhousingcenter.
DeputyMayorKochmarcommentedthatshewasverypleasedwiththeproject.DeputyMayorKochmarhasvisited
severaltimeswithresidentsoftheseniorcenterandrealizeshowdifficultitisforthemtonavigatetheareaonnot
onlyonfoot,butisevenmoredifficultusingwalkersandinwheelchairs.
TheCommitteem/s/crecommendationtoapproveatthenextmeetingonMarch16,2004the100%designstage
andauthorizestafftobidtheproject,returningtotheCityCouncilforauthoritytoawardtheprojecttothelowest
responsive,responsiblebidder.
5.FUTUREMEETINGS
ThenextscheduledmeetingisMarch15,2004.
6.ADJOURN
G:\LUTC\LUTCAgendasandSummaries2004\March12004,LUTCMinutes.doc
Themeetingadjournedat6:35p.m.