Loading...
Parks Comm MINS 09-02-2004CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, September 2, 2004 Dash Point Conference Room 6:00 p.m. City Hall MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: Chair C.T. Purdom, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Cindy Dodge, Joel Howitt, Fred Konkell, Tom Medhurst and David Talcott. Excused: Joe Henry and Marie Sciacqua. Staff: Interim Director Donna Hanson, Parks Maintenance and Operations Superintendent Kurt Reuter, Park Planning and Development Manager B. Sanders and Administrative Assistant Peg Wright. Guests: Jeanne Burbidge, Councilmember. Konkell moved: Talcott seconded motion to approve the August meeting minutes as written. Motion passed unanimously. No Public Forum. COMMISSION BUSINESS Naming of Armstrong/Thompson Properties – Park Planner Sanders said the City Council approved the transfer of CDBG funds from the Thompson project to the Armstrong project. She said a new application would need to be submitted for CDBG funds. The Thompson property will probably be developed in the spring of 2005 and Armstrong development should begin later this fall. Thompson is on hold for the archaeological issues raised by the state. Superintendent Reuter suggested that a subcommittee be formed to make recommendations for naming the park rather than taking additional time from the entire commission. Director Hanson suggested waiting until the park gets closer to completion before recommending a name. This would give a subcommittee time to meet and bring forth suggestions. Joel Howitt volunteered to Chair the subcommittee with Don Dennis and Fred Konkell participating. They will report to the commission at the October or November meeting. Work Plan Calendar Revisions – Director Hanson suggested that this subject be revisited next month with the list of projects and resources available to move these projects forward. At that time, the commission can determine the priority based on resources available. She stated that a draft CIP document has been submitted with the 2005/2006 budget. She stressed that she hoped realistic expectations could be made once the available resources are properly identified. Chair Purdom said that funding has made an impact. Hanson said some projects were counting on grant funding that did not come through. Reuter said even though projects and funds may be available, another component to look at is the staff time necessary to effectively manage each project. Chair Purdom said the subjects in bold are listed as public meetings and asked is it realistic to have four meetings in September. Sanders responded that staff is not prepared to hold public meetings on any of the subjects. Chair Purdom asked that the revised Work Plan information be e-mailed to commissioners prior to the next meeting for review. Director Hanson and Superintendent Reuter said prioritization of projects based on funding and staff resources are most important when examining the long-range plan for the CIP. Some projects on the calendar have no funding nor are included in the CIP Plan. Chair Purdom suggested leaving room in the Work Plan for projects that come up unexpectedly from residents, Council Committee and City Council. Webster Field Dedication - Dennis asked about the Webster Field dedication. Reuter responded that he is in contact with three other agencies and coordinating a meeting to plan the improvements to Celebration Park Field #1. Reuter suggested that the dedication ceremony be planned as a kickoff to the 2005 softball season that begins next March. Meeting Time Change – Commissioners discussed changing the time of the monthly meetings and the consensus was the current time of 6 p.m. works best for the majority. King County Parks Proposal – Superintendent Reuter distributed a proposal from King County asking the City of Federal Way to consider taking title to five county parks. Those parks/open space areas are: Bingamon Pond (open space). Camelot Park (open space), Five Mile Lake Park, Lake Geneva Park and South King County Ball fields. Reuter said that a one-time lump sum of money and a small assortment of equipment were offered by the county as a part of the ownership transfer of the properties. He said based on maintenance management plans that he and staff prepared for those parks, the funding and equipment the county offered was substantially less than what our estimates were to operate the parks. Reuter said his recommendation is to not accept the proposal in its current form. Parks and Recreation Commission, September 2, 2004 Page 2 Director Hanson said police responding to calls outside the city limits of Federal Way is an issue as well. All five sites fall within the Potential Annexation Area (PAA). Pfeiffer asked if capital funds through the county would be available for these locations. Reuter said that could be investigated but ongoing maintenance and level of service is the major issue. Director Hanson said at this time we do not want to accept the proposal but would like to keep the negotiations open for future discussion and is asking the commission for a recommendation to take to Council Committee. Councilmember Burbidge said the City has not been led to believe the parks would be abandoned if the City does not take them over. Pfeiffer moved that at this point we reject King County’s offer based on the fact that we are exploring Park Impact fees and funding issues which may allow us to continue this dialogue in the future. Dodge seconded the motion. Motion passed unanimously. STAFF REPORTS Lakota Master Plan – Sanders reported that she and Reuter had met with the consultants the day before and narrowed the scope down to three concepts for each park. Commissioners decided to have a separate meeting with the consultant. Hylebos Cabin Park Update – Nothing new to report at this time. Community Center Update – Director Hanson reported that they would be meeting with the architects on September 8th to review the revised cost estimates and discuss methods to reduce the cost of the project. These issues will be presented to the city council for input, based on that input the design will be revised before going to full council for 50% design approval. Dennis asked about the wetland issue that was discussed at the August commission meeting. Director Hanson said Ms. Sanders had submitted project materials for Land Use Approval and SEPA. The Community Development Department requested additional information and review of the project is on hold until the additional information is resubmitted. C.I.P. Update – This topic will be the focus of the October 7, 2004 commission meeting. Department Budget Review – Director Hanson said the proposed budget has been submitted to the City Manager and Finance Director. Reuter said a new budget spreadsheet would be distributed once updated. He said this information has changed considerably from the original spreadsheet that he distributed last month. Park Impact Fees – Ms. Sanders said she contacted consultant, Randy Young, and he is willing to return to provide additional information at the rate of $150.00/hour. Sanders said that $15,000 was budgeted in the 2005/2006 budget for a technical study that would include the scope of current and proposed annexed properties. Reuter stated that the study would have to include both to make the decision. Staff can request the consultant prepare a proposal to narrow the scope. Medhurst asked if staff could conduct a study on the construction in the City of Federal Way for previous years. Sanders responded that information is included in the original packet of information Mr.Young distributed at the meeting in May. Further information from the consultant is requested on capital costs versus level of service costs. Chair Purdom stressed the importance of having the information available prior to submitting to the Council Committee. Transfer of Hylebos State Park – Director Hanson said Governor Locke has signed the deed and it is in the process of being recorded. The City has a copy of the document. Reuter said new signs are on order to show the property as a City park and the parking fee has been removed. Discussion followed on the ‘Change of Use” process needed prior to the “Friends of the Hylebos” occupying the old Marckx home as their office. Staff is working closely with the Friends of the Hylebos group on issues pertaining to this project. NEW BUSINESS Bright e-mailed the commissioners a document on graffiti removal that is used in the City of Seattle using volunteer groups. Reuter responded that the City has groups of people who request doing specific community service projects in the parks system and that is an option we have also used in the past. Reuter reported on the upcoming Women’s Reebok Triathlon that will be held in Steel Lake Park on September 11- 12, 2004. The City of Federal Way is one of five sites in the United States this year. Reuter said to date there have been over six hundred women registered for the event. Volunteer opportunities are available by contacting Jennifer Teeler or Kimberly Paterno at the City of Federal Way. Pfeiffer asked for an update on the Lakota Berm Project. Reuter stated that the irrigation system is being designed and installed. Plant material and landscaping will be done later this fall. Pfeiffer said the City TV channel still shows the old commission and requested that it be updated to depict the current Parks and Recreation Commission. Also, the Fall Parks and Recreation brochure lists the old commission roster that needs to be updated. Parks and Recreation Commission, September 2, 2004 Page 3 Pfeiffer acquired trail maps from other cities as an informational tool following the discussion at the August commission meeting. The PRHSPS Committee meeting is September 13, 2004 in the Hylebos Conference Room with Chair Purdom planning on attending. NEXT MEETING Calendar Work Plan Community Center Update C. I. P. Update Park Impact Fees/Scope of Work Tourism Enhancement Grant Update Armstrong Park Name/Subcommittee Report ADJOURNMENT Chair Purdom adjourned the meeting at 8:03 p.m. NEXT MEETING IS NOVEMBER 4, 2004