Parks Comm MINS 11-04-2004CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, November 4, 2004 Hylebos Conference Room
6:00 p.m. City Hall
MINUTES
Chair Purdom called the meeting to order at 6:03 p.m.
Present: Chair C.T. Purdom, Don Dennis, Cindy Dodge, Joel Howitt, Fred Konkell, Tom Medhurst,
Marie Sciacqua, David Talcott. Excused: Ade Bright, Joe Henry, Vice Chair Pfeiffer. Staff: Parks Maintenance
and Operations Superintendent Kurt Reuter; Recreation & Cultural Services Superintendent Mary Faber; Dumas
Bay Centre Coordinator Rob Ettinger; Park Planning and Development Manager B. Sanders; Administrative
Assistant Marj Currie-Hicks.
Guests: Jeanne Burbidge, Councilmember, Carol Clemens, Kathy Franklin, H. David Kaplan, Mark and Robin
Lucich, LaMarco Mitchell, Donna Welch.
Medhurst moved: Talcott seconded motion to approve the amended meeting minutes from October. Motion passed
unanimously. Correction to Minutes: Tom Medhurst should be list as Excused.
Chair Purdom requested the Meeting Agenda be re-ordered to move Item B., Special Use Permit/Relay for Life to
Item A., under Commission Business and move Item C., C.I.P. to Staff Reports as Item C.
PUBLIC FORUM
Special Use Permit/Relay for Life - Mark Lucich of “Relay for Life” distributed a brochure outlining history,
purpose and timeline of the fundraising event. Lucich gave background information on ”Relay for Life” in the
Federal Way area. The event is sponsored by the American Cancer Society. Mr. Lucich stated an application has
been submitted for use of Saghalie Park for the 2005 “Relay for Life” event, which is scheduled for the weekend of
May 21 and 22, 2005. Discussion followed on a variety of issues including, security, neighborhood impact, parking,
staff support, and litter control. Chair Purdom thanked Mr. Lucich for his presentation and stated the commission
would review the information and place it on the December agenda for further consideration.
Special Use Permit/Federal Way Symphony - Superintendent Faber presented a Staff Report on the Federal Way
Symphony Special Use Permit Request for a proposed outdoor concert in August 2005 at the Dumas Bay Centre.
Faber stated the projected revenue loss to Dumas Bay Centre to be in the range of $5,300 to $8,600 for this event.
Since Dumas Bay Centre grounds are intended for passive use only, environmental impact to the property and
limited access to the area are important considerations. Discussions ensued about prior use of outdoor area, types of
groups, City support of non-profit organization functions. Faber stated staff would like to draft a policy statement to
guide future Special Use Permit requests for all city park facilities.
Carol Clemens stated the Federal Way Symphony would like to bring a cultural event to the City of Federal Way by
providing a classical evening Symphonic Pops Concert in an outdoor setting complete with refreshments.
Arts Commission Chair Donna Welch said the Arts Commission has discussed this request by the Federal Way
Symphony. They concurred that preparing a draft of policy guidelines would provide a basis for developing a set of
policies to govern all Special Use Permits.
H. David Kaplan said that a Tourism Enhancement Grant of $3,500 has been awarded to the Federal Way
Symphony.
Kathy Franklin, Federal Way Symphony, stated the Symphony has a tight timeline and needs to make a decision on
site selection no later than March 1, 2005. A soloist has already been retained for the event.
Chair Purdom suggested Commission members visit Dumas Bay Centre to view the grounds and evaluate the
feasibility of this type of use at this facility. He asked that commissioners be ready to offer their comments at the
next meeting. Purdom also requested staff provide the Parks and Recreation Commissioners with a copy of the
Parks and Recreation Commission, November 4, 2004 Page 2
Comprehensive Plan definitions and Outdoor Use Policies for Dumas Bay Centre. Sanders will contact the
Washington State Department of Fish and Wildlife concerning eagle habitat issues. Purdom also requested a legal
Department staff member attend the December 2, 2005 Parks and Recreation Commission meeting to provide legal
interpretation on this matter.
COMMISSION BUSINESS
C.I.P. – Park Planner Sanders distributed the Parks Capital Improvement Plan Timeline for Years 2005-2010.
Sanders to contact Fish and Wildlife. Sacajawea Park design has been pushed out a year. Impact fee study is on
hold until a legal decision has been reached in another city. Dumas Bay Centre Restoration Phase I (already
completed) provided stabilization of the bluff and shoreline. Phase II provides for erosion-control work on the bluff.
West Hylebos Boardwalk construction is shown for 2009, but the preferred construction is 2007 as the condition of
the wooden boardwalk may present health and safety issues in the near future. Chair Purdom asked about joint
funding discussions with Friends of Hylebos. The Friends of Hylebos have asked if they can use the historic
Marckx house on the Hylebos as an office.
STAFF REPORTS
Armstrong Property Update – Park Planner Sanders said the construction contract was awarded to Precision
Earthworks and construction has begun. Re-naming is on PRHSPS Council Committee’s Monday, November 8,
2004 Agenda.
Community Center Update – Park Planner Sanders displayed a site map and architectural model for the proposed
Community Center. Council has approved moving to the construction drawing phase. Staff will be working with
the consultant to begin preparing bid documents. Kaplan suggested the Commission consider a fundraising project
similar to Celebration Park. He submitted a copy of the Celebration Park Gift Catalog to the Commission. Kaplan
recommended to the Commission that the design phase is a good time to start on a fundraising event.
PENDING ITEMS
Department Budget Review – Reuter said Council and staff are in final budget deliberations. He distributed a
current budget spreadsheet and discussed proposed strategies for reducing the budget deficit. Councilmember
Burbidge said Council does not want to let City parks deteriorate as this could lead to increased future expense.
City Manager will be presenting budgetary responses to Council for their consideration. Next Budget Sessions are
scheduled for Tuesday, November 16 and Tuesday, December 7 (budget adoption).
Upcoming Meetings – The PRHSPS Council Committee meeting is Monday, November 8, 2004 in the Hylebos
Conference Room. Chair Purdom plans to attend.
Lakota Master Plan Public Meeting – Thursday, November 18, 6:30 p.m. in the Hylebos Conference Room
Open Public Meeting re: Federal Way Symphony Special Use Request – Tuesday, November 16, 7:00 p.m. at
Dumas Bay Centre
NEXT MEETING/AGENDA ITEMS
Special Use Permit Policy (information) Community Center (update)
Federal Way Symphony (discussion) Relay for Life Sponsorship (action)
Fundraising/Gift Catalog (info)
ADJOURNMENT
Chair Purdom adjourned the meeting at 8:52 p.m.