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PRHSPSC MIN 01-12-2004 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, January 12, 2004 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Mike Park, Jim Ferrell; Mayor Dean McColgan, Deputy Mayor Linda Kochmar, staff: David Moseley, City Manager, Derek Matheson, Assistant City Manager, Karen Jorgenson, Assistant City Attorney, Anne Kirkpatrick, Director Public Safety, Angelina Allen- Mpyisi, Human Services Manager, Jennifer Schroder, Director, Parks, Recreation & Cultural Services, ;Mary Faber, Recreation and Cultural Services Superintendent, Kelli O’Donnell CDBG Coordinator, Mary Jaenicke, Administrative Assistant. Guests: Donna Welch, Arts Commission, Diana Gonzalez, Diversity Commission, Bill Foulkes, Parks Commission, Renee Tanner, Cultural Development Authority, H. David Kaplan, Citizen. Chair Burbidge called the meeting to order at 4:03 p.m. Schroder requested to add the City Hall 2% for Art-Artist Selection to the agenda. Park moved, to amend the Committee Business agenda, and add City Hall 2% for Art-Artist Selection, as item H. Ferrell seconded. Motion passed. PUBLIC FORUM H. David Kaplan: Mr. Kaplan thanked the Parks department for the terrific job they did during the snowstorm. Also, due to the graffiti that took place at the Skate Park, he suggested re-implementing the graffiti removal program. Mr. Kaplan also thanked the Public Safety Department. On January 2, his outgoing mailbox was broken open. The post office and the police department were called. Both entities were there in ½ hour. COMMISSION COMMENT Diana Gonzalez Diversity Commission: Diana reported that for the past few years the commission has purchased and donated diverse children’s books to libraries in Federal Way that do not have a large quan tity of diverse books. The Diversity Commission was asked to report back to Council Committee what schools the Diversity Commission donated books to. They donated books to Mark Twain, Olympic View and Sunnycrest Elementary schools, because they have the most diversity in the Federal Way School District, and the highest number of students receiving free or reduced lunches. Council member Park asked why books were donated to Woodmount Library and Sunnycrest Elementary, which are not located in Federal Way. Matheson answered that the library and school service area includes a large portion of City territory, and serves a large number of people who live in Federal Way. Ms. Gonzalez also reminded everyone about the 2004 Martin Luther King Jr. celebration on Monday January 19, 2004 at Decatur High School. APPROVAL OF SUMMARY Council members Ferrell and Park motioned to accept the December meeting minutes as written. Motion passed. BUSINESS ITEMS Consolidate Planning Process Ms. Allen-Mpyisi reported that the City of Federal Way is part of the King County Community Development Block Grant Consortium. Every three years the city has the option to consider whether or not the city wants to remain under consortium or return to direct entitlement status. This opportunity will occur in 2006, and King County and HUD would need to be notified of the decision by April 2005. Allen-Mypsi reported that in the beginning of 2003 there was a concern regarding the King County Administrative cost, because they have increased. She explained to the Committee what the Consolidated Plan is. Consultants have been hired to assist with the Consolidate Planning Process. Allen-Mypsi plans on presenting the final copy of the Consolidate Plan to full City Council in the fall of 2004. In the first quarter of 2005 staff will begin to evaluate the City’s continued participation in the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, January 12, 2004 Summary Page 2 King County CDBG Consortium and/or recommend to the Human Services Commission and City Council that the City return to direct entitlement. 2004 Arts Commission Work Plan Ms. Faber reported that the Arts Commission held a retreat in November to develop the 2004 Arts Commission Work Plan. The Arts Commission approved the Work Plan at their December meeting. Faber stated that the emphasis of the 2004 work plan will be special projects, and to continue the ongoing programs at the same level. Park moved to recommend to Council a “do pass” to authorize the 2004 Work Plan and place before Council on January 20, 2004 agenda for approval. Ferrell seconded. Motion passed. King County Developmental Disabilities Grant Ms. Faber stated that the Parks, Recreation and Cultural Services Department applied for and received funding through the King County Developmental Disabilities program for a grant to provide funds to help offset the fees for programs such as horticulture, swimming and fitness programs for people with disabilities. These programs are offered within our community at a subsidized rate. Ferrell moved to recommend to Council a “do pass” to accept the grant for $4,200 and authorize the City Manager to enter into an inter-local agreement with King County and to place this item before Council on January 20, 2004. Park seconded. Motion passed. Cultural Development Authority of King County Arts Contract Ms. Faber stated that if there are large projects that are $25,000 or more, a consultant is hired. There are people who work full-time in the arts development project management. The Recreation and Cultural Services Department would like to utilize their services to manage over the next few years the City Hall and Community Center 2% for Art projects. The consultant fees will not exceed $74,328 for both projects. Council member Park asked how they figure out the dollar amount for these services. Ms. Tanner from the Cultural Development Authority answered that they try to stay 10% below the project budget. Council member Ferrell asked if there had been any consideration of purchasing existing art. Ms. Tanner explained that they are integrating art that is site specific for a project. The artist is being asked to create a piece of art that is site specific for Federal Way. Council member Park requested that an emphasis be put on the diversity of the community. Park moved to recommend to Council a “do pass” to authorize the City Manager to enter into a Inter-local Agreement with the Cultural Development Authority of King County for a total of $74,328 to provide public arts consulting and management for the 2% for Public Art Program for City Hall and Community Center projects and to place before Council on the January 20, 2004 agenda for approval. Dumas Bay Centre, Knutzen Family Theatre Janitorial Services Ms. Faber reported that the contract for Janitorial Services at the Dumas Bay Centre and Knutzen Family Theatre would expire soon. A request for Quotes for Janitorial Services was issued in October. The lowest responsive bidder was the current vendor, which is American Janitorial Services. They are a long-term vendor and have a good reputation. Ferrell moved to recommend to Council a “do pass” to authorize staff to accept the bid from American Janitorial Services for Janitorial Services at the Dumas Bay Centre and Knutzen Family Theatre, and place before Council on January 20, 2004. Park seconded. Motion passed. Deputy Mayor Kochmar requested that Ms. Faber speak with the City’s Risk Manager regarding American Janitorial Services lack of auto insurance. Code Amendment Updating Chapter 6, Criminal Code Ms. Jorgenson reported that the Washington State Legislature modified state law regarding various crimes and the consequences of those crimes. In order to enforce the law we have to adopt the current version of the law. Park moved to approve the amendment to the Federal Way City Code, Chapter 6, Criminal Code, and forward to full Council for consideration at the January 20, 2004 City Council meeting. Ferrell seconded. Motion passed. Parks Commission 2004 Work Plan Ms. Schroder highlighted the CIP projects on the work plan. Another item on the work plan is the Park Impact Fee. This is an item that has been approved in the past by Council. There is funding available for consultant fees to help bring the issue to a full discussion with the Commission and Public. The Kenwood Pit Property was acquired as part of the transfer of the Kenneth Jones Pool. This property is in a neighborhood area that does not PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, January 12, 2004 Summary Page 3 have a neighborhood park. The Parks Commission would like to hold a public meeting to receive input. The Parks Commission also feels that French Lake Park is being underused, and would like to hold a public meeting regarding possible uses for that park. Ferrell moved to recommend to Council a “do pass” to accept the Parks Commissions 2004 Work Plan as submitted, and to place this item on Councils January 20 Council Agenda under consent. Park seconded. Motion passed. City Hall 2% for Art-Artist Selection Ms. Faber reported that the Arts Commission convened a panel in December 2003 to review the artist submittals. The panel included a City Council member, Arts Commission member, two professional artists, an owner representative and three Federal Way citizens. At the first panel meeting, 14 artist submittals were reviewed and three finalists were selected. At the next panel meeting each finalist had forty-five minutes to present their past work and answer questions from the panel. The panel chose Norie Sato as their number one choice, and Claudia Fitch as the alternate. This vote was unanimous. This decision was presented to the Arts Commission, and they approved the panel’s recommendation. Ms. Tanner provided further information on the two chosen artists. Ferrell moved to recommend to Council a “do pass” to approve the following items and to place before City Council on the January 20, 2004 for approval: 1) The selection of the artist Norie Sato for the 2% for Art Program for the City Hall project and Claudia Fitch as an alternate should Ms. Sato be unable to complete or accept the commission. 2) Authorize the City Manager to enter into an agreement with Ms. Sato for $176,985.00 for design, fabrication and installation of artwork at the new City Hall. Park seconded. Motion passed. PENDING ITEMS • Community Center: Schroder stated they are currently negotiating with the Architect firm BRS on the second phase of their contract responsibilities. • Hylebos State Park Transfer: There have been some personnel changes, and there is now a new contact person. Schroder will be contacting them to get the time-line for the transfer. ANNOUNCEMENTS Chair Burbidge stated that future PRHSPS meetings would be held at 5:00pm. NEXT MEETING February 9, 2004, 5:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT Meeting adjourned at 4:53p.m.