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PRHSPSC MIN 02-09-2004 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, February 9, 2004 5:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jack Dovey, Jim Ferrell; Mayor Dean McColgan, Deputy Mayor Linda Kochmar, staff: David Moseley, City Manager, Karen Jorgenson, Assistant City Attorney, Angelina Allen-Mpyisi, Human Services Manager, Jennifer Schroder, Director, Parks, Recreation & Cultural Services, Mary Faber, Recreation and Cultural Services Superintendent, B Sander, Park Planning & Development Coordinator, Craig Feldman, Recreation Coordinator-Aquatics, Mary Jaenicke, Administrative Assistant. Guests: Donna Welch, Arts Commission, Iris Marshall, Arts Commission, Regina Bigler, Arts Commission, Bonnie Knight-Graves, Arts Commission, C.T. Purdom, Parks Commission, Renee Tanner, Cultural Development Authority, Norie Sato, Community Center Artist, H. David Kaplan, Citizen. Chair Burbidge called the meeting to order at 5:05 p.m. PUBLIC FORUM None COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Ferrell and Burbidge motioned to accept the January meeting minutes as written. Motion passed. BUSINESS ITEMS March Meeting Date Chair Burbidge has a conflict with the March meeting date. After a short discussion, it was decided that Chair Burbidge and Council members Dovey and Ferrell would meet sometime after the meeting to decide on a date that would work with all of their schedules. Armstrong and Thompson Properties Approval of Preliminary Design Ms. Schroder reported that in 2003 public meetings were held to obtain citizens input of how they would like the neighborhood parks developed. The Armstrong property is a 20-acre site in the South portion of the community; it is a continuation of the BPA Trail. There is a large need for a neighborhood park in this community. $325,000 is available in the Capital Budget for construction. The cost estimate is $324,000. These numbers will be revised, as they get closer to finalizing the construction documents. This has been presented to the Parks Commission, and they recommended moving forward with the preliminary design. Schroder noted that in the subject line of the memo, it was indicated that this was approval of Master Plan. Schroder was notified by the Community Development Department, that it needed to be defined as a preliminary design because SEPA has not been completed. The cost estimate for the entire development exceeded the budget; therefore the project has been divided into two phases. The length of the trail has been reduced. Schroder stated that the Thompson property is 2.8 acres, and is a heavily wooded parcel. This parcel is in an area of high need. There is not a neighborhood park within safe walking distance. The community’s feedback included a strong interest in a children’s play area, a basketball court, and walking trails. There is funding for $325,000, and the cost estimate is at $329,658. The Parks Commission reviewed this and recommended moving this item forward into construction documents and permitting. The goal is to have these parks under construction this year. Council member Dovey stated he is concerned about there only being a half court basketball court. Schroder stated that it’s a tight site and the open play area would be compromised. The Parks Commission will begin the process of naming these parks as part of their work plan. Dovey moved to recommend a “do pass” to accept the preliminary designs for Armstrong and Thompson park projects and to authorize these projects to move into the design development phase. Ferrell seconded. Motion Passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, February 9, 2004 Summary Page 2 Consider CDBG Public Service 2-Year Funding Cycle Ms. Allen-Mpyisi stated that they are proposing a 2-year CDBG Public Services funding cycle, primarily to help streamline the current application process. This would enable agencies applying for both the Human Services General fund and the Block Grant public service Dollars to be able to submit one application starting with the 2005 process. Having a 2-year funding cycle will allow staff time to use their time efficiently. Staff will be able to review proposals and applications, and address issues. This will also help stabilize the funding from the agencies. Dovey asked if this would affect the City being it’s own direct entitlement. Ms. Allen-Mpyisi stated that there would not be any affect. Ferrell asked if the Human Services Commission was unanimous in this decision. Allen- Mpyisi answered that they were. Ferrell moved to recommend that the CDBG Public Service allocation process be for two-years starting with the 2005/06 funding cycle. To be forward for Council consideration at the March 2, 2004, City Council meeting. Dovey seconded. Motion Passed. Extension of Community Development Block Grant (CDBG) Housing and Community Development Strategies Ms. Allen-Mpyisi stated they are proposing to re-extend the existing CDBG development strategies thru 2005. It is helpful for agencies to know what the strategies are. Allen-Mpyisi also stated they thought they would be further along in the consolidated planning process, but they have just begun the process. They are anticipating getting a lot of the necessary work done by the end of this year. If there were any substantial changes, they would present them to Council Committee within the consolidated plan document. It was clarified that this decision will not affect what Council does with the budget. It would only affect people if the city finds CDBG funds that the city may want to keep, instead of giving it to an agency. Dovey moved to recommend extending the Community Development Block Grant (CDBG) Housing and Community Development Strategies. This recommendation is to be forwarded to the full City Council for consideration at the March 2, 2004 meeting. Ferrell seconded. Motion passed. Kenneth Jones Pool Fees and Charges Ms. Faber reported that throughout last year, her staff had been updating Council Committee on the restructure of the Kenneth Jones Pool. Faber reported that over the last several years, and particularly when King County implemented their fee structure as of January 1, 2003 there was a negative impact on attendance at the pool facility. Council Committee had requested that Faber and her staff report back to them with a restructured fee schedule for council to review. Faber presented Council Committee updated figures through December 31, with the understanding that not all of 2003 is completely final. The information was presented to the Parks Commission in January, and they approved to forward the proposed fee schedule to Council Committee. The recommendation is that on March 1, the new fees will go into effect. A large marketing blitz will take place for the summer programs. Schroder reported that King County arbitrarily increased everything by 50%. There was a drop in lessons, drop-ins, passes and rentals. Staff is not recommending changing all the fees, but just in those areas where they are seeing a decrease. The proposed fee structure does compare with the business plan for the new pool. Marketing ideas were discussed. Council members Ferrell and Dovey both stated that this is a great opportunity to promote that the City of Federal Way has evaluated the pools, and are reducing the prices. This really needs to be promoted positively. Deputy Mayor Kochmar recommended pulling this item on the consent agenda, and discuss the decrease in fees to increase the awareness. Dovey moved to recommend to Council a “do pass” to authorize the revised fee schedule, effective March 1, 2004 and place this tem before City Council for approval on February 17, 2004. Ferrell seconded. Motion passed. Community Center 2%-For-Public-Art Program Ms. Faber reported that in December she presented a budget and information about the City Hall project to Council Committee. At that meeting, Council made adjustments to the City Hall project. The information was brought back to the Arts Commission. After reviewing the information, the Arts Commission felt that the proposal needed to be rewritten. The revised program was written to include both interior and exterior projects. They will be sending out proposals for two separate artworks, and split the budget between the two art programs. Ms. Tanner further explained that the two calls for artists would be better clarified. They will have clear descriptions, and the artist will know what they’re applying for. The program budget has been revised to accommodate for the construction expenses including a water element. There are a lot of additional costs associated with a water element. The additional funding will come from the Community Center’s landscaping budget. Schroder explained that the landscaping budget has already been established. It is not increasing the community center budget. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, February 9, 2004 Summary Page 3 Council member Dovey asked that if we split the project, would we get two marginal projects instead of one great project? Ms. Tanner stated that by having two separate projects, the budgets are established, and the artist knows exactly what they are applying for. She feels the pool of applicants will be excellent, and there will be many to choose from. Tanner did state that the budget for the water element is very tight. Ms. Tanner explained that the exterior artist will work with the landscape team, and draft ideas will come forward. We will know quickly what the parameters of the water element would be. Dovey moved to recommend to Council a “do pass” to accept the items listed below and place these items before Council on February 17, 2004: 1). Approve the revised budget for the Community Center 2%-For-Public-Art program of $305,000. 2). Authorize staff to administer an artist prospectus for the following: a). Interior Lobby/Community Wing integrated artwork for a budget of $90,000 and the Artist Made Building Parts (AMPB) elements for a budget of $30,000. b). Exterior Entrance integrated artwork for a budget of $114,500. Ferrell seconded. Motion passed. Dovey moved to add item G, introduction of City Hall Artist. Ferrell seconded. Motion passed. Introduction of City Hall Artist Norie Sato Ms. Faber introduced Norie Sato, the artist selected and approved for the City Hall project. Ms. Sato gave a brief statement about the project, and distributed a flyer displaying images of her work. Committee was given an opportunity to provide Ms. Sato with feedback on what type of artwork they would like to see at the new building. Some of the ideas mentioned were focusing on the cultural diversity of Federal Way, the Natural Beauty that surrounds Federal Way and the fact that this building is bringing the various aspects of City Government together, for better efficiency and better service to the Community. Ms. Sato will come back to Council Committee in April with initial concepts, and will be back to Council Committee in May for final proposal. The artwork is scheduled to be completed in October. PENDING ITEMS • Community Center: Finalizing the contractor’s agreement. Schroder will notify Council in approximately two weeks when staff will resume with public meetings and process. • Hylebos State Park Transfer: Ms. Schroder and Jorgensen met with representatives from Washington State Parks. A public meeting will be held on February 26, 7:00pm at City Hall. This will be a joint meeting with the City of Federal Way and Washington State Parks to provide an opportunity for public comment. The State Park requirements are to notify property owners within 1,000 feet surrounding the site. The notices will be sent out. State Parks will bring a proposal to the State Parks Commission on June 17 for their approval for the transfer. It will then go to the Governors office, and when the Governor signs off, it will go to recording. This will be finalized in late September or early October. We do have funds for repair and replacement of the boardwalk. State Parks will give the City of Federal Way a Memorandum of Understanding, because we will be doing a city project on state land. Schroder received a call from the Friends of the Hylebos, they would like to begin discussing the possibility of using the Marcx house as an interpretive center and offices. NEXT MEETING March 18 2004, 5:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT Meeting adjourned at 6:03p.m.