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PRHSPSC MIN 03-17-2004 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Thursday, March 18, 2004 5:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell; David Moseley, City Manager, Karen Jorgenson, Assistant City Attorney, Anne Kirkpatrick, Director Public Safety, Angelina Allen-Mpyisi, Human Services Manager, Jennifer Schroder, Director, Parks, Recreation & Cultural Services, Mary Faber, Recreation and Cultural Services Superintendent, Rob Ettinger Dumas Bay Centre Coordinator, John Gamache, Knutzen Family Theatre Coordinator, Shelley Lebel, Special Events Coordinator, Mary Jaenicke, Administrative Assistant. Excused: Jack Dovey Guests: Donna Welch, Arts Commission, Regina Bigler, Arts Commission, C.T. Purdom, Parks Commission, Kevin King, Human Services Commission. Chair Burbidge called the meeting to order at 5:10p.m. PUBLIC FORUM None COMMISSION COMMENT The notice of vacancy for the Parks and Recreation Commission has been published in the newspaper. C.T. Purdom requested that staff and Council encourage people to apply. APPROVAL OF SUMMARY Council members Ferrell and Burbidge motioned to accept the February meeting minutes as written. Motion passed. BUSINESS ITEMS Centerstage Theatre Conservatory Workspace Proposal Faber stated that Centerstage approached the Arts Commission with an interest to move their operations to Dumas Bay Centre in order to streamline their operations. The Commission has reviewed the proposal, and voted not to recommend the use of the second floor of the Centre for office space/storage space. They are still considering the lower floor of Dumas Bay Centre. The use of other City facilities will also be explored. 2004 Human Services Commission Work Plan Kevin King, Vice Chair of the Human Services Commission reviewed the 2004 work plan. A large portion of their work plan is the 2005-2006 Human Services and Community Development Block Grant allocation process. Mr. King stated that their job is to find out the needs of the people in Federal Way, so they will be touring select agencies that may receive funding. Chair Burbidge stated that she has been contacted by members of the community, regarding individuals that stand on the corner with signs asking for money. They wanted to know if there was a way to regulate this. Chair Burbidge mentioned that in the past Human Services had cards available with information on resources available in the Community. These cards were available to hand out to people. Chair Burbidge suggested that the Human Services Commission put forward this idea to some of the organizations, and work collaboratively on this. Ferrell moved to recommend a to Council to authorize the 2004 Work Plan and place before the full City Council on the April 6, 2004 consent agenda. Burbidge seconded. Motion Passed. Proposed Changes to the Human Services General Fund Application Process Ms. Allen-Mpyisi stated that they are proposing to change two areas in the general fund process. Those areas are 1) to establish a funding minimum, of $5,000 and 2) if an agency submits an application that is incomplete or missing information, those applications are not considered for funding. Allen-Mpyisi stated that the rational for proposing these changes has to do with various factors. 1) Improve staff efficiencies. 2) Maintain a level of PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Thursday, March 18, 2004 Summary Page 2 consistency between the CDBG and the General Fund Budget 3) Improve the quality of the grant applications and streamline the funding process. The agencies will be strongly encouraged to meet with staff if they have questions or need help in preparing their applications. Staff will provide them with the necessary technical assistance. The Human Services Commission approved staff’s recommendation at their regular business meeting, and amended the motion to include language that they will have the discretion to lower the minimum. Ferrell asked if these changes would be providing agencies to ask for more money than they need. Mr. King answered that with the changes in the language staff will have the discretion to lower the minimum if they feel that $5,000 is too much. Ferrell moved to recommend to Council to authorize the proposed Human Services recommendation, which proposes a $5,000 funding minimum and allows City discretion to fund an agency lower than $5,000. It is further recommended that applications missing substantial or required information, as identified in the grant application instructions, will not be considered for funding. This motion will be placed before the full City council on the April 6, 2004 consent agenda. Burbidge seconded. Motion passed. Property Disposition Services Agreement Ms. Kirkpatrick stated that this is a new company in California that is operated by ex-police officers. It is an Internet based auction company. The company sells unclaimed evidence from the property evidence room. The property is sold by bids, and the agency and the auction company split the proceeds. The department does not auction off drugs, money and guns. The public safety department is requesting that the proceeds received will be credited back to the Property/Evidence Account. Currently the department tries to contact the owners of the property, if the property cannot be returned, the evidence is destroyed. Ferrell moved to approve the Property Disposition Services Agreement and allow the proceeds to be posted to the Property/Evidence account to help offset supply costs, and forward to full Council for consideration at its April 6, 2004 meeting. Burbidge seconded. Motion passed. City of Auburn Jail Interlocal Agreement Ms. Kirkpatrick reported that this is a standard jail contract that the department has been using with the other City Jails. This contract will enable the department to do a direct booking, and this jail will take women. There will not be any booking fees, and the daily fee is $56.23. The jail will take pre-sentence inmates and post-sentence inmates. Mr. Moseley stated that this agreement is important because it will give the Department two alternatives to the Renton County Jail, which charges a booking fee of $165.00 and the daily rate is $87.00. Ferrell moved to approve and accept this request for an Interlocal Agreement between the City of Federal Way and City of Auburn for housing of inmates (jail services), and forward to full Council for consideration at its April 6, 2004 meeting. Burbidge seconded. Motion passed. PENDING ITEMS • Community Center: A study session with the Council has been scheduled for April 6. Council will be updated on the design and site. • Hylebos State Park Transfer: This item will be presented at the Washington State Parks Commission June meeting. Schroder and Jorgenson are currently drafting a resolution that confirms the City’s willingness to accept the transfer. The resolution will be presented at the May 4 Council meeting. Council member Ferrell would like to have a future discussion regarding going to an elected judge position in Federal Way. He would like this added to pending items. He would like Council to explore this possibility. Moseley stated that staff would start working on this and bring back information to the May Council Committee meeting. NEXT MEETING April 12 2004, 5:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT Meeting adjourned at 5:42p.m.