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PRHSPSC MIN 04-12-2004 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, April 12, 2004 5:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell Council member Linda Kochmar; David Moseley, City Manager, Karen Jorgenson, Assistant City Attorney, Derek Matheson, Assistant City Manager, Angelina Allen-Mpyisi, Human Services Manager, Jennifer Schroder, Director, Parks, Recreation & Cultural Services, Mary Faber, Recreation and Cultural Services Superintendent, Mary Jaenicke, Administrative Assistant. Excused: Jack Dovey Guests: Donna Welch, Arts Commission, Iris Marshall, Arts Commission, George Pfeiffer, Parks Commission, Renee Tanner, 4 Culture, Norie Sato, Artist. Chair Burbidge called the meeting to order at 5:02p.m. PUBLIC FORUM None COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Ferrell and Burbidge motioned to accept the March meeting minutes as written. Motion passed. BUSINESS ITEMS City Hall 2% for Art Proposal Artist Norie Sato presented the conceptual design for the 2% for Art at the New City Hall Building. Ms. Sato stated that the artwork was inspired by Federal Way’s history, the diversity of its people, the relationship with nature. Ms. Sato wanted to create something that is a reflection on Federal Ways past, present and future. The artwork is designed for the entrance to City Hall, the vestibule and stairway. It will be visible from many different vantage points. The artwork consists of several elements. Some of those elements are 1) three different types of tree trunks, 2) stainless rods 3) alabaster. The Council Committee stated they were very happy with the design. It is a good utilization of the space and Ms. Sato did a good job of incorporating the elements of Federal Way and the ideas from staff, Council and Arts Commission. Ms. Sato is requesting input on specific trees for the tree trunks. Ms. Sato will return to Council Committee with the final design and cost. Ferrell moved to recommend to Council a “do pass” to approve the conceptual design of the City Hall 2% for Art Proposal and authorize Norie Sato to begin fabrication and place before the full City Council on April 20, 2004. Burbidge seconded. Motion passed. Requesting release of Human Services One-time allocation of $58, 134. Ms. Allen-Mpyisi reported that in November of 2002 the City Council set aside money in the City Managers contingency budget for one-time human services projects or uses. This was subject to two conditions: 1) Ensuring that the gaps and overlaps in the system could be examined 2) Ensure that the funding distributed is meeting the needs and priorities of the Federal Way residents. Staff has used various approaches to monitor and evaluate the performance of the human services agencies. The performance of the agencies is monitored through the use of Outcome based evaluations. The evaluation is based on three specific areas. 1) Are the human service agencies meeting or exceeding their goals in the number of Federal Way residents being served? 2) Ensure that lives of individuals and families, are being changed as a result of the Human Services funding and the program that the agency is providing 3) The agency maintains compliance with City contract requirements and continues to have the organizational capacity to manage its program effectively. There are also various activities that Human Services has been involved in. The highlights are the Human Services brown bag lunch, Human Services Forum, PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday April 12, 2004 Summary Page 2 and the consolidated plan. Internally they are ensuring that funding is allocated appropriately, and that it is being utilized correctly. Funding guidelines have been developed, performance measurements have been established, and a joint application that can be utilized by all of the cities has been developed. Ms. Allen-Mpyisi feels that the requirements have been fulfilled. Allen-Mpyisi stated that in addition to the $58,134 there is another $15,000 available. That money comes from the 2004 contract with Auburn Youth Resources that was terminated, and in addition to that there is $1,215.00, which is the balance from the Auburn Youth Resources contract of 2003 and a small amount of money left from Catholic Community Services. The Auburn Youth Resources contract was terminated because they were not meeting their performance measures. With the termination of their contract there is approximately $75,000.00 set aside for human service agencies this year. Ferrell moved to recommend to Council to authorize the release of the $58,134 one-time Human Services allocation from the City Manager’s contingency budget and place before the full City Council on the April 20, 2004 consent agenda. Burbidge seconded. Motion Passed. Park Impact Fee Workshop – May 25 Park Impact Fee is Included in the Parks and Recreation Commissions 2004 work plan. This has been discussed for the past few years. Randy Young of Henderson, Young and Company has been hired to conduct the workshop. Schroder requested that Young take a brief look at the City’s potential for a park impact fee. Is there enough buildable land to consider a park impact fee? Mr. Young determined that there would be a reasonable recovery of fees. A workshop has been scheduled for May 25. The Parks Commission would like the workshop to include Council members, and representation from the Chamber of Commerce and the Lodging Tax Advisory group. Council member Kochmar requested that developers in the community also be invited to attend this workshop. Schroder will follow-up on this. Resolution Establishing the Condition of Acceptance for Ownership of the West Hylebos State Park Ms. Schroder reported that in July 2003 the City of Federal Way sent the state a letter expressing their interest in assuming ownership of the West Hylebos State Park. A public meeting was held in February. Approximately 25 citizens attended, and they were all in support of the City assuming ownership. The Marcx family was in attendance, and expressed their support of the transfer. Schroder will present the resolution to the State Parks and Recreation Commission at their June 17, 2004 meeting. Schroder stated that with the assistance of the Friends of the Hylebos the City will be able to handle the additional maintenance that will be required with this acquisition. Ferrell moved to recommend to Council a “do pass” to accept the resolution establishing the conditions of acceptance for the ownership of the West Hylebos State Park and to place this item on councils May 4 Council Agenda under consent. Burbidge seconded. Motion passed. PENDING ITEMS • Community Center: A study session with the Council has been scheduled for April 20. A presentation will be given to Council on the 30% design and construction estimates. NEXT MEETING May 10 2004, 5:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT Meeting adjourned at 5:52p.m.