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PRHSPSC MIN 05-10-2004 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, May 10, 2004 5:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey; Council member Linda Kochmar; David Moseley, City Manager, Pat Richardson City Attorney, Donna Hanson, Assistant City Manager, David Tracy, Municipal Court Judge, Angelina Allen-Mpyisi, Human Services Manager, Jennifer Schroder, Director, Parks, Recreation & Cultural Services, Kurt Reuter, Park Maintenance Superintendent, Mary Faber, Recreation and Cultural Services Superintendent, B Sanders, Park Planning and Development Coordinator, Mary Jaenicke, Administrative Assistant. Guests: Bonnie Knight-Graves, Arts Commission, Iris Marshall, Arts Commission, C.T. Purdom, Parks Commission, Rick Agnew, Human Services, Ronald Secreto, Human Services, Nancy Robinson, Human Services, Renee Tanner, 4 Culture, H. David Kaplan, Citizen Chair Burbidge called the meeting to order at 5:05p.m. PUBLIC FORUM H. David Kaplan spoke regarding Jennifer Schroder. He stated that during the past 14 years she has worked very hard for the City and for the community. She was open to new ideas. He appreciated her follow through. COMMISSION COMMENT Bonnie Knight-Graves updated committee on what the Arts Commission has been working on in relation to their work plan. They have chosen the artist for the City Hall and Community Center 2% for Art project, support the gallery hangings at City Hall and the Dumas Bay Centre, initiated a sign-up sheet for the Arts Commissioners to have representation at Chamber meetings, Council meetings and other local art events. Rick Agnew: Spoke in favor of the one time Human Services funding that will be presented at today’s meeting. APPROVAL OF SUMMARY Council members Ferrell and Dovey motioned to accept the April meeting minutes as written. Motion passed. BUSINESS ITEMS Funding Allocations of Human Services one-time Allocation and 2003-2004 General Fund Balance Ms. Allen-Mpyisi reported that there is a one-time allocation of $75,000. Four agencies were selected primarily because they can provide services within the area. There has been a large increase in the demand for food, dental care and family counseling and support. Ms. Allen-Mpyisi is requesting that Council Committee approve the recommended amounts for funding for the following agencies: Multi-Service Center – Food Bank Program, Community Health Center of King County – Dental Services Program, Institute for Family Development – PACT Program and Federal Way Youth and Family Services – Family Support Program. These agencies fit into the top two priority areas that were set by City Council. Council member Ferrell recused himself from voting due to the fact that he is a board member on the Multi-Service Center. Dovey moved to recommend to Council to authorize the use of the one-time Human Services funding and 2003/2004 General Fund Balance, totaling $75,049, be allocated to the Multi-Service Center, Community Health Center of King County, Institute for Family Development, and Federal Way Youth and Family Services in support of their 2004 programs: Multi-Service Center – Food Bank Program: $35,000 Community Health Center of King County – Dental Services Program: $20,000 Institute for Family Development – PACT Program: $10,000 Federal Way Youth and Family Services – Family Support Program (Laurelwood Gardens): $10,049 This motion will be placed before the full City Council on the May 18, 2004 consent agenda. Burbidge seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday May 10, 2004 Summary Page 2 Community Center 2% for Art-Exterior and Interior Artist Presentation Ms. Faber introduced Renee Tanner, the Public Art Consultant for the City Hall and Community Center 2% for Art projects. The panel process for the selection of the artist was explained. Ms. Tanner complimented Federal Way for the integrity and the passion and the commitment of time that was put into the artist selection. Twelve people committed approximately 20 hours of time in two days for this process. 25 artists applied for the artwork opportunities. Six artists were selected for the interview. Three artists were for the exterior and three artists were for the interior. The six artists were interviewed on the second day for approximately one hour. The artists also toured the site and reviewed the plans. The selected artist are Bruce Myers for the exterior and Laura Sindell for the interior. The arts commission unanimously voted to accept the panels’ recommendations. Claudia Fitch is the alternate for the exterior and Pam Beyette is the alternate for the interior. A short slide show was presented to show both artists artwork. Ms. Schroder added that Council has the final decision in choosing the artist. Ferrell moved to approve committee recommendations one through four and place before City Council on the May 18, 2004 agenda for approval. Dovey seconded. Motion passed. The Committee recommendations are as follows: 1. Approve the Art’s Commission recommendation for the selection of Bruce Meyers as the Exterior Artist and Laura Sindell as the Interior Artist and place before City Council for authorization at the May 18, 2004 Council meeting. 2. Approve the Art’s Commission recommendation for the selection of Claudia Fitch as the Alternate Exterior Artist and Pam Beyette as the Interior Artist should the artist selected decline the artwork commission and place before City Council for authorization at the May 18, 2004 Council meeting. 3. Authorize staff to enter into an agreement with Bruce Meyers for the design of an artwork/s for the Exterior Entrance/Water Element for a project budget of $114,500 and place before City Council for authorization at the May 18, 2004 Council meeting. 4. Authorize staff to enter into an agreement with Laura Sindell for the design of an artwork/s for the Interior Entrance/Community Wing for a project budget of $90,000 and develop the opportunities for Artist Made Building Parts for a project budget of $30,000 and place before City Council on May 18, 2004 for authorization. Kenneth Jones Pool Marketing Update Ms. Faber updated Council Committee on the Marketing campaign introducing the lowering of fees at the Kenneth Jones Pool. 6,000 postcards were mailed to homes on the mailing list for Recreation and Cultural Services and distributed to various locations in Federal Way. The reduced fees are also advertised on the front cover of the Summer 2004 recreation brochure. The brochure is mailed to approximately 40,000 households in Federal Way. Faber reported that there has been an increase in calls since the post cards were mailed. The fee reduction was also advertised in the City Newsletter and website. Red White and Blues Festival Update The major sponsors for this year’s event are The Commons, Banana Pages, Weyerhaeuser, DeVry University, Federal Way Mirror and City of Federal Way Arts Commission. Sponsorship applications are mailed out in February to businesses on the Chamber list, and past sponsors. The Arts Commission is involved with planning the hands on arts and craft and dance activities. Entertainment Fireworks Inc. in Olympia provides the fireworks. The show costs $15,000, and is 20-22 minutes. Approximately 12-15,000 people attend the event. 2004 Bulletproof Vest Partnership Grant Ms. Richardson reported that the Department of Public Safety would be applying for a grant to replace bulletproof vests. This will require a match from the general fund. The department has identified budget savings from 2003 for the local match and included it during the 2003 carry forward process. Addendum One to the Valley Special Response Team Interlocal Cooperative Agreement between the cities of Auburn, Federal Way, Kent, Renton, Tukwila, and Port of Seattle Ms. Richardson reported that this is an agreement between the South King County Cities for the Swat Team. It became evident that the cities needed to work out an agreement on how to handle lawsuits. Addendum One to the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday May 10, 2004 Summary Page 3 agreement will establish a process to assist in processing and responding to claims and lawsuits that could be coming. Council member Dovey moved to Authorize the City Manager to enter into Amendment One to the Valley Special Response Team (SRT) Interlocal Agreement between the cities of Auburn, Federal Way, Kent, Renton, Tukwila, & Port of Seattle. Ferrell seconded. Motion Passed. Kikaha O’ Ke Kai Outrigger Canoe Club Mr. Reuter made the following changes to the memo. The date of the memo should be May 10, 2004. The fees for use of the park this year will total $922.50 instead of $624.37. Reuter would also like the agenda item to go to Council June 1, 2004. Council member Ferrell inquired how the people that live on Steel Lake feel about this event. C.T. Purdom lives on the middle of the lake and stated that it is a wonderful experience for those that live in the middle. The closer you get to the end of the lake, the less enthusiasm there is due to the fact that a wake is created when they turn the outrigger canoes. Parties are planned around this date. Several public meetings were held before the first event took place. The Canoe Club has received a grant from the Lodging Tax Committee. Council Member Ferrell moved to recommend to Council a “do pass” to accept the 2004 Memorandum of Understanding between the City of Federal Way and the Kikaha O’ Ke Kai Outrigger Canoe Club and to place this item before Council on the June 1, 2004 agenda. Dovey seconded. Motion passed. 2004 Interlocal Agreement for Waterfowl Management Program Reuter reported that this is the 4th year for this program. The success has been well received in the community. The Metro Park District has joined the program this year so there has been a cost reduction. Council member Dovey moved to approve the 2004 Interlocal Agreement for Waterfowl (Canada Goose) Management Program and forward to full Council at the May 18 meeting for consideration to authorize the City Manager to execute the Interlocal Agreement. Ferrell seconded. Motion passed. Council member Kochmar asked how many of the geese are controlled. Reuter responded that the first count will take place tomorrow, and there are three specific dates that are set for counting geese within our park system. There has been a decline each year. The addling of eggs helps control the geese. Thompson Property Neighborhood Park: Approve 85% Design Ms. Sanders discussed both the Thompson and Armstrong property together. The site plans have remained the same. The consultant is in the process of preparing a more detailed level design for both parks. The SEPA for Thompson property will be submitted in the next few days, and SEPA will be submitted on the Armstrong property the following week. The design costs are higher than what was budgeted due to more environmental and engineering work being requested. The construction costs are also higher. Sanders stated that in order to stay within the total project budget, the bid package will be structured with bid alternates on both projects. Staff is working within the budget that has been approved for both parks. Both park sites have class 1 wetlands, so there is a 200 foot buffer. Trails, benches and footbridges can be in the buffer. Schroder stated that the process has been to provide a budget without a design, and this process needs to change. Chair Burbidge stated that although the parks are small, they are very important for the neighborhoods. Dovey moved to authorize Parks, Recreation and Cultural Services staff to proceed with design of the Thompson property and return to the PRHSPS Committee at the 100% design completion stage for authorization to bid. Ferrell seconded. Motion passed. Armstrong Property Neighborhood Park: Approve 85% Design Dovey moved to authorize Parks, Recreation and Cultural Services staff to proceed with design of the Armstrong property and return to the PRHSPS Committee at the 100% design completion stage for authorization to bid. Ferrell seconded. Motion passed. Community Center: 30% Design Status Report Sanders reported that this is a follow up to the Study Session that was held with City Council. Council member Dovey asked when there would be a final ruling on the wetland issue. Is it worth it to move ahead to the 50% and find out that we would not be able to continue the project? Schroder answered that staff has had these discussions, and they feel that the cost of stopping and waiting for the environmental review, with the cost inflation, the best thing at this time is to move forward to 50%. At this time they will have the environmental review, the SEPA checklist and all the requirements needed to submit for the variance in the buffer. Staff will report to council at that time. Ms. Hanson stated that we would receive a report from the Environmental Consultants that will go along with the application. This will provide a better picture of where the City stands on the issue. With this information staff will decide whether the cost of stopping out weights the cost of moving ahead. We are lacking PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday May 10, 2004 Summary Page 4 that information at this time. If we stopped at this time, we will miss a year of construction, and the costs will continue to rise. A financial analysis will be provided in July regarding the costs of stopping. This discussion is scheduled for July 6. Council member Ferrell stated that since we have sold the bonds, doesn’t that mean that the City is committed with going forward with the project. Ms. Schroder would follow up with Iwen Wang, to have her provide a memo to Council explaining the bond process (see attached memo). Dovey moved to recommend a “do pass” to place the following item on the May 18, 2004 Council Consent Agenda: Authorize Parks, Recreation and Cultural Services staff to proceed with design of the Community Center and return to the PRHSPS Committee at the 50% design completion for authorization to continue. Ferrell seconded. Motion passed. Amendment to the Conservation Futures Intergovernmental Cooperation Agreement Between King County and the City of Federal Way for Open Space Acquisition Projects Schroder stated that Council authorized staff to submit a grant proposal for conservation futures for the Lakota Wetlands Acquisition. Conservation Futures will award the total amount of grant funds requested ($194,000). The Legal Department has reviewed the document. Council member Ferrell moved to recommend a “do pass” to the City Council to authorize the City Manager to sign the Amendment to the Conservation Futures Interlocal Cooperative Agreement Between King County and the City of Federal Way for Open Space Acquisition Projects, accepting the Conservation Futures Grant of $194,000 for the Lakota Wetlands Acquisition. Dovey seconded. Motion passed. Intergovernmental Land Transfer Agreement Between King County and the City of Federal Way – Hylebos Acquisition Program Schroder stated that the Friends of the Hylebos wetlands asked the City to consider a partnership of receiving properties within the Hylebos basin. The City does not pay for the acquisition, but are willing to be the owner and stewards of those properties. There are three parcels that are in escrow. There is approximately 47 acres total. The City Attorneys office has reviewed the agreement and approves the agreement. Council member Dovey moved to recommend a “do pass” authorizing the City Manager to sign the Interlocal Land Transfer Agreement Between King County and the City of Federal Way. Ferrell seconded. Motion passed. PENDING ITEMS • Hylebos State Park Transfer: The City Attorney’s office reviewed the Governors Deed that will be signed as a part of the final step in the transfer. The Caretaker Agreement is being developed at this time. • May 25 is the Park Impact Fee workshop. Dumas Bay Centre 6:00pm. NEXT MEETING June 14 2004, 5:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT Meeting adjourned at 6:27p.m.