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PRHSPSC MIN 06-14-2004 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, June 14, 2004 5:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey; Council member Linda Kochmar; David Moseley, City Manager, Pat Richardson City Attorney, Derek Matheson, Assistant City Manager, Anne Kirkpatrick, Chief of Public Safety, David Tracy, Municipal Court Judge, Kelli O’Donnell CDBG Coordinator, Donna Hanson, Interim Director, Parks, Recreation & Cultural Services, Kurt Reuter, Park Maintenance Superintendent, Aaron Moe, Senior Services Coordinator, Steve Ikerd, Facilities Manager, Mary Jaenicke, Administrative Assistant. Guests: Don Dennis, Parks Commission, George Pfeiffer, Parks Commission, Kevin King, Human Services, James Dalton, Citizen Chair Burbidge called the meeting to order at 5:05p.m. PUBLIC FORUM James Dalton: Spoke regarding his concerns about the increase use of motorized and electric scooters on the bike paths. He urged City Council to take a firm stand and pass an Ordinance on this issue. They are dangerous and incompatible for bike paths, parks and sidewalks. COMMISSION COMMENT Kevin King, Human Services Commission: Reported that they are starting the process of reviewing the applications that have been submitted for CDBG. APPROVAL OF SUMMARY Council members Ferrell and Dovey motioned to accept the May meeting minutes as written. Motion passed. BUSINESS ITEMS Washington Conservation Corps Interlocal Agreement Mr. Ikerd reported that the City entered into an Interlocal Agreement with the Washington Conservation Corps in 2003 to remove exotic plants such as Himalayan Blackberry and Scot’s broom at Celebration Park. The program has been very successful. Mr. Ikerd is recommending extending the term of the agreement through the end of the year. The cost is approximately $12,800.00. Funding will come out of the 2004 facility maintenance contract account. Parks will continue to use volunteers to supplement related tasks. Dovey moved to place this item on Councils July 6, 2004 consent agenda with a “do pass” recommendation to accept the Interlocal agreement with the Department of Ecology, Washington Conservation Corps for the amount of $12,800.00, extending the term until December 31, 2004. Ferrell seconded. Motion passed. Community Development Block Grant Application for the Community Center Ms. Hanson reported that a grant application has been submitted for CDBG funds for funding equipment at the new Community Center. Council member Dovey asked if this application would be part of the Human Services Analysis. It will be the Human Services Commissions decision if this will be funded or not. Ms. O’Donnell reported that the total amount of funding requested is 1.3 million dollars. There is approximately $600,000.00 available in capital. The city is requesting about 20% of the $600,000.00 that is available. Motorized (Scooter) Vehicle Use Ordinance Revision Mr. Reuter reported on the Ordinance Revision to ban motorized scooter use from all park areas, including paved hard surface areas, trails, sidewalks, and parking lots. Currently these are not banned from sidewalks in the City. Mr. Matheson stated that this is a legislative issue. There are cities that are currently trying to get these banned from sidewalks. State law does not give cities authority to regulate motor scooters on public roadways. Cities are pursuing a legislative change. Reuter has received approximately 8-10 complaints within the past two months. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday June 14, 2004 Summary Page 2 The complaints have come from both users of the trail, and property owners adjacent to the trail. Council member Dovey would like it to be a severe penalty for illegally using these scooters. Ms. Richardson said the code allows for Civil Enforcement first. The motor scooter users are minors, so the infraction would be against the parents or guardian. It would be up to the code enforcement or law enforcement officer to enforce this Ordinance. One of the conditions for funding of the BPA Trail was that the trail was a footpath. Motorized vehicles are not allowed. Council member Dovey stated the Ordinance would need to be enforceable. It cannot be an Ordinance that the enforcement people need to think about. Council agreed that there needs to be a fine, but there also needs to be an education and awareness program about this new law. Discussion was also held regarding confiscating the scooter vs. a large fine. Chief Kirkpatrick reported there would be a lot of issues if they start confiscating scooters. Ms, Hanson recommended sending this item back to staff for more research. Staff will research what other cities have done, banning sidewalks, penalties, and how the community was made aware of the new law. It was also suggested that this Ordinance should be made citywide. Chair Burbidge said she would be in favor of that, but if it seems that the broader Ordinance gets more complex, then we need to take care of the immediate need for a Park Ordinance. Jim Webster Field Memorial Mr. Reuter reported that staff and the Parks Commission would like to name Softball field #1 at Celebration Park after former Council member Jim Webster. Mr. Webster devoted his life to Parks and Recreation. Council member Dovey moved to recommend to Council a “do pass” to accept the recommendation to name Celebration Park Ball field number one, “Jim Webster” Field, and to place this item on the consent agenda at July 6, 2004 meeting. Ferrell seconded. Motion passed. Mr. Ferrell inquired as to how much money was collected on Mr. Webster’s behalf. The city collected $1,400, WRPA has $1,000, and INPRA has $1,000. “Pray Federal Way” Event at Saghalie Park Mr. Reuter reported that this event was held last year at Saghalie Park. It was a one-day event last year. This year it will be a two-day event, and they are expecting a larger crowd. Due to the increase, staff felt it was important to formalize the agreement, and draft an MOU. Mr. Dovey questioned why the MOU is presented at Council. Reuter answered that not all park rentals require an MOU, but an event this large does require an MOU to formalize the arrangements. Ms. Hanson stated that in the future MOU’s would be presented to Council Committee as an informational item, so Council would be aware of the event. The park will be open to the public. Ferrell moved to recommend to Council a “do pass” to accept the 2004 Memorandum of Understanding between the City of Federal Way and “Pray Federal Way” and to place this item before Council on the July 6, 2004 consent agenda. Dovey seconded. Motion passed. Interlocal Agreement for Jail Administration Ms. Richardson reported that City staff has been working very hard to reduce jail cost. They have established an agreement with Yakima County for jail beds. Yakima County is in the process of building a jail facility. The Interlocal Agreement discusses forming sub-groups that would administer the Interlocal agreement. The Interlocal agreement specifies the sub-groups responsibilities. 1) Oversight group of elected officials, 2) Jail Administrative Group, 3) Jail Operations Group. The agreement has signature lines for all of the cities that are a part of the Interlocal agreement on the Yakima Jail Contract. The other cities have seen this agreement, and have approved it and adopted it. Mr. Moseley stated that we are using less jail space because crime is down. We are currently using approximately 40 beds. Council member Dovey asked if we were signing this agreement to help finance Yakima’s jail. Mr. Moseley explained that for Yakima to accommodate King County’s new prisoners it is building a new facility financed by the Yakima Contract. We currently have a contract to rent 29 spaces for seven years. The city is currently renegotiating what happens with the unused bed space. Mr. Moseley clarified that this Interlocal Agreement for Jail Administration is an agreement between the City of Federal Way and other cities in King County and discusses how the King County contract and the Yakima contract will be administered. Ferrell moved to recommend approval of the proposed Interlocal Agreement for Jail Administration and forward it to full council for consideration at the July 6, 2004 City Council meeting. Dovey seconded. Motion passed. Municipal Court Judge Election Ms. Richardson reported that she met with Iwen Wang, the city’s financial Director, regarding the financial impact if the city converted the position to an elected position. There is not a requirement to convert the elected position to a full-time position. Ms. Wang’s opinion is that there is not a financial impact because City Council can control the hours of the position, whether it is elected or appointed. Council member Ferrell stated that he has been PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday June 14, 2004 Summary Page 3 thinking about this issue for several years. He believes that it is important to discuss this issue now, before we are too close to a contract renewal. There needs to be a separation of powers. The judge is essentially an employee of the City Manager. Council member Ferrell also believes that the citizens of Federal Way should be able to choose the person that sits on the judgment of their cases. Council member Ferrell would like to see this as an action item on the next Council Committee meeting for passage to Full Council. Council member Dovey would like to wait until 2005 to make this decision. He believes that this is a monumental decision for the city, and he does not want to move too fast. Council is not ready to make a decision on what is best for the city regarding this issue. Deputy Mayor Kochmar stated that there are a lot of other issues facing the City at this time. She would like to revisit this issue at the first part of 2005. Chair Burbidge agreed that it makes sense to take time on this issue. The committee requested that staff provide a matrix of comparisons with other cities that have elected and appointed judges. Narcotics K-9 Ownership Settlement Agreement between Washington State Patrol and the Federal Way Police Department Chief Kirkpatrick stated that this is a settlement agreement requesting to transfer all rights, titles and interest from Washington State Patrol Narcotic K-9 dog (Diesel) to the City of Federal Way. Council member Dovey moved to approve and accept this request for transfer of all rights, titles and interest in the dog known as K-9 Diesel from the Washington State Patrol to the Federal Way Police Department, and forward to full Council for consideration at its July 6, 2004 meeting. Ferrell seconded. Motion passed. 2004 Bulletproof Vest Partnership Grant Chief Kirkpatrick stated that this is an annual grant that the department applies for. The Department received notification that they have received the grant to replace bulletproof vests in the department. These vests are replaced every year. This grant is a 50% match. The total for replacement is $72,069.00. Dovey moved to approve and accept the 2004 Bulletproof Vest Partnership Grant of $36,035.50 including authorization to purchase vests totaling approximately $72,069.00 and forward to full Council for consideration at it’s July 6, 2004 meeting. Ferrell seconded. Motion passed. PENDING ITEMS None NEXT MEETING July 12 2004, 5:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT Meeting adjourned at 6:27p.m.