PRHSPSC MIN 07-12-2004
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, July 12, 2004
5:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey; Council member
Linda Kochmar; David Moseley, City Manager, Pat Richardson City Attorney, Karen Jorgensen, Assistant City
Attorney, Anne Kirkpatrick, Chief of Public Safety, Greg Fewins Deputy Director Community Development, Kelli
O’Donnell CDBG Coordinator, Donna Hanson, Interim Director, Parks, Recreation & Cultural Services, Kurt
Reuter, Park Maintenance Superintendent, Mary Faber, Recreation and Cultural Services Superintendent, B
Sanders Park Planning & Development Coordinator, Mary Jaenicke, Administrative Assistant.
Guests: Iris Marshall, Arts Commission, Renee Tanner 4Culture, Bruce Myers Artist, Laura Sindell Artist, Robert
Hitchcock Festival Days.
Chair Burbidge called the meeting to order at 5:05p.m.
Council member Ferrell motioned to move agenda items D and E regarding Thompson Park and Armstrong Park
to the top of the agenda, before item A. Dovey seconded. Motion passed.
PUBLIC FORUM
None
COMMISSION COMMENT
Ms. Marshall stated that the Arts Commission had a good time at the Red, White and Blues Festival. The crafts
booth was successful.
APPROVAL OF SUMMARY
Council members Ferrell and Dovey motioned to accept the June meeting minutes as written. Motion
passed.
BUSINESS ITEMS
Armstrong Park and Thompson Park 100% Design Approval and Authorization to Bid and Award Project
Ms. Hanson presented a schedule showing the process that the Parks and Recreation department needs to go
through to get approval for both of the parks projects. The process started in June. The Thompson property has
CDBG money, and we are trying to expend it before the end of the year. There could be ramifications if the CDBG
money is not used by the end of the year. We are also limited by the work in the wetlands, and the inclement
weather. The goal is to have advertising and award of the bid as soon as there is assurance that the plans will not
change during the review process. Ms. Hanson stated she would come back to Council if the bids come back above
the budgeted amount. Dovey moved to approve the 100% design plans for Thompson Park, and Armstrong
Park and place these items on the July 20, 2004 Full Council Agenda. Authorize staff to advertise the
projects for bid, and to award the projects to the lowest responsive, responsible bidder. This authorization is
based on receiving favorable land use and SEPA approvals, and is contingent upon bid award up to the
approved budget amounts. Ferrell seconded. Motion passed.
Amendments to King County CDBG 7 HOME Consortium Agreement Revising JRC Membership
Ms. O’Donnell reported that the City of Federal Way participates in the King Count CDBG and HOME
Consortiums that are administered by King County. The City of Federal Way has been working with other cities
and the County in looking at how the Joint Recommendation Committee (JRC) is made up. In the past there were
four county representatives and five city representatives. When the City of Kent left the CDBG Consortium it
became apparent that this was a good time to look at how the JRC was established. As a joint agreement, the City
of Federal Way shares two seats with Shoreline and Renton on a rotation schedule. Council Member Burbidge
currently serves on that seat. Council member Ferrell recused himself from voting due to the fact that he is a King
County employee. Council member Dovey moved to recommend that the City Council authorize the City
Manager to execute the proposed amendments to the Community Development Block Grant Joint
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday June 14, 2004 Summary
Page 2
Agreement and HOME Investment Partnerships Program Interlocal Cooperation Agreement (Federal Way
AG#99-145) for the purpose of changing the composition of the Joint Recommendations Committee, and
forward to Full Council on July 20, 2004. Burbidge seconded. Motion passed. Council member Kochmar
requested clarification of Council Member Burbidge’s role on the CDBG panel. Ms. O’Donnell answered that they
are the recommending body to the King County Council. They are instrumental in reviewing the consolidated
plan, review the policies of the consortium, ensure that spending the federal dollars are within the guidelines,
review regional affordable housing program funding recommendations, funding recommendations for the HOME
program, ensuring that funding is equally distributed.
Dovey moved to adjust the agenda and move items C, F and G before item B. Ferrell seconded. Motion
passed.
Dumas Bay Centre Landscaping Services
Ms. Faber reported that staff issued a Request for Quotes for Landscaping services at the Dumas Bay Centre. Staff
recommends accepting the lowest bid, which is Trugreen Landcare. Council member Ferrell moved to
recommend to Council a “do pass” to authorize staff to accept the bid from Trugreen Landcare LLC for
landscaping services at the Dumas Bay Centre and place before City Council on July 20, 2004 for approval.
Dovey seconded. Motion passed.
Festival Days memorandum of Understanding
Mr. Reuter presented the MOU between the City of Federal Way and the Federal Way Festival Days Committee.
This event will be held on August 27, 28 and 29. Staff felt that it was important to present this MOU due to the
significant changes in the MOU, and because the City is a co-sponsor. The event will no longer be held at Steel
Lake Park. Exhibit B has been eliminated, which contained the risk management and insurance requirements for
the event. That exhibit was eliminated because they are not using Steel Lake Park. Council member Ferrell asked
if 320th was going to be shut down as originally planned. Ms. Hanson answered that 320th would not be shutdown
due to the large amount of traffic on that road. 320th will be closed temporarily for the parade. Council member
Dovey asked if the City would still be listed as additional insured on the insurance policy. Mr. Hitchcock answered
that the Federal Festival Days Committee is planning on including the city as additional insured. The Farmers
Market will continue to operate on that Saturday and possibly Sunday. Council member Ferrell moved that this
agenda item is for information only, and no action is required. Dovey seconded. Motion passed.
Code Amendment Updating Chapter 6, Criminal Code
Ms. Jorgensen stated that this is a housekeeping item to make sure that there is RCW’s adopted to backup the
City’s codes. The modifications are necessary to ensure consistent enforcement of the criminal laws. Council
member Dovey moved to approve the amendment to the Federal Way City Code, chapter 6, Criminal Code,
and forward to full Council for consideration at the July 20, 2004 City Council meeting. Ferrell seconded.
Motion passed.
Community Center 2% for Art Conceptual Artwork Proposal, Themes and Concepts
Ms. Faber reported that the artists have worked with the design team, Art Coordinator, and City representatives.
Today staff will present a compilation of what has been done to date. If Council approves the proposal today, the
artists will integrate their themes and concepts as a design process of the community center. These designs will
become a part of the construction documents. Faber introduced Renee Tanner the Public Art Consultant from
4Culture, Laura Sindell the Interior Artist, and Bruce Myers the Exterior Artist. The artist presented their artwork
conceptual ideas. Mr. Myers said the theme for the exterior artwork would draw from the forest. There are three
elements that he has chosen to create the entrance experience: 1) Paving, 2) Water Feature, 3) Plantings. Mr.
Myers wants to focus on the pedestrian aspect of the entrance. He wants to enhance the sense of arrival and
belonging to the people that will be using the center. Ms. Sindell the interior artist is using the theme of “Tying
Living Things Together” through rhythms of color, pattern, and multi-media art materials. Ms. Sindell likes the
idea of knots as a metaphor for interconnections. She is looking for symbolic references to the heart and center of
community life. The priority projects for Ms. Sindell are1) Front entrance glass wall, 2) Glass at the top of the
Cultural Gallery, 3) Influence the concrete floor choices of color, pattern, and material inlay. The priority project
for the Artist Made Building Parts is the fireplace in the Forest room. Design the hearth and fireplace wall, 5)
Café Tables, which would feature drawers for displaying rotating collections. Council committee is very pleased
with the proposal, and they are pleased that the artists are working together. Council member Dovey moved to
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday June 14, 2004 Summary
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recommend a “do pass” to approve the 2% for Art Community Center conceptual artwork proposal, and
authorize artists to move forward into final design and place before City Council on July 20, 2004 for
approval. Ferrell seconded. Motion passed.
PENDING ITEMS
Council member Ferrell stated that Judge McSeven would be available to talk about the issue of an Elected Judge
vs. and Appointed Judge. The City of Kent was in the same position as Federal Way a few years ago. It would be
beneficial to speak with them about that. Council member Ferrell stated that Pat Richardson’s memo to Committee
in June referenced General Rule (29), and that Rule was written by Judge McSeven.
Council member Kochmar would like Lifeguards added to pending items.
NEXT MEETING
August 9 2004, 5:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT
Meeting adjourned at 6:12p.m.