PRHSPSC MIN 08-09-2004
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, August 9, 2004
5:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Council member Linda
Kochmar; David Moseley, City Manager, Karen Jorgensen, Assistant City Attorney, City Attorney, Anne
Kirkpatrick, Chief of Public Safety, Angelina Allen-Mpyisi, Human Services Manager, Kelli O’Donnell CDBG
Coordinator, Donna Hanson, Interim Director, Parks, Recreation & Cultural Services, Kurt Reuter, Park
Maintenance Superintendent, Iwen Wang, Director Management Services, B Sanders Park Planning &
Development Coordinator, Aaron Moe, Senior Services Coordinator, Mary Jaenicke, Administrative Assistant.
Excused Absence: Council Member Dovey
Guests: Harry Schreiber, Citizen
Chair Burbidge called the meeting to order at 5:08p.m.
Council member Ferrell motioned to move agenda item I regarding Thompson Park and Armstrong Park to the top
of the agenda, before item A. Burbidge seconded. Motion passed.
PUBLIC FORUM
None
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Chair Burbidge clarified that the Thompson and Armstrong Parks was all one motion. Burbidge also
clarified that there had been a question regarding 320th being shutdown as originally planned. Burbidge
said her understanding is that there was an inquiry into that and discussion following, but there had never
actually been a plan to close it down. Council members Ferrell and Burbidge motioned to accept the July
meeting minutes as clarified. Motion passed.
BUSINESS ITEMS
Armstrong Park and Thompson Parks: Update on Bid Status
Ms. Sanders updated the Council Committee on r ecent changes in these two projects. Sanders stated that she has
received a letter from the State of Washington Office Archaeology and Historic Preservation stating that the project
area for Thompson Park has potential for archaeological resources. They are recommending that the City perform
an archaeological survey and consult with the Puyallup and Muckleshoot tribe about the area. Sanders has been
unable to speak with the contact person, due to them being out of the office. Sanders stated that if there are Federal
Funds involved with the project, then the National Historic Preservation Act is involved, and extra requirements
would be involved. Sanders has been discussing this issue with Kelli O’Donnell, and came up with the solution of
transferring the $75,000 CDBG grant from Thompson Park to Armstrong Park. The grant will be used for
playground equipment. Ferrell moved to place the following items on the August 24, 2004 Council Consent
Agenda: 1. Approve transfer of the $75,000 CDBG grant from Thompson Park to Armstrong Park. 2.
Approve transfer of the $65,000 in funds from the Paths and Trails Fund to Armstrong Park. Burbidge
seconded. Motion passed.
2005 CDBG Proposed Use of Funds
Ms. O’Donnell presented the 2005 CDBG Proposed Use of Funds as of July 26. The total amount of funds that are
estimated to be available as of July is $756,796.00 for the 2005 budget. $567,672.00 is available for Capital
Projects, $113, 975 for Public Services, and $75,149.00 for Planning and Administration. 19 applications were
received for a about $1.5 million dollars, of that total $1.3 million was requested for capital projects and $183,000
for public service programs. The Commission after reviewing all of the applications and developing a preliminary
recommendation distributed the recommendations out to all of the agencies that had applied for funding. A public
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday August 9, 2004 Summary
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hearing was held on July 26, and the Commission finalized their recommendations. At this point Council
member Ferrell stated he was a board member for the Multi Service Center, and recused himself from voting.
After discussion, Chair Burbidge moved to modify the agenda and be prepared to deal with this upon the arrival
of council member Dovey. Ferrell seconded. Motion passed.
Memorandum of Understanding Among the Participating Law Enforcement Agencies Forming a Regional
Automated Information Network (RAIN)
Ms. Jorgenson stated that Anne Kirkpatrick could not be at the meeting, and Amy Jo Pearsall would be presenting
the agenda item. Ms. Hanson clarified that Ms. Kirkpatrick is out on an emergency call, and may come later. Ms.
Pearsall stated that this item is an MOU between participating Law Enforcement Agencies to form a Regional
Automated Information Network (RAIN). This will connect automated records management systems together so
that agencies can choose to share information. It will be the agencies choice of what information they would want
to share. Different members from each agency will govern the affairs of RAIN. Any Public Disclosure Requests
would be submitted to the originating agency. Public disclosure Requests for RAIN information received by and of
the participating agencies will be forwarded to the originating agency. Council member Ferrell asked if there was
a cost associated with this. Ms. Pearsall stated that the only cost associated is the cost to change our technology to
match that of the Network. She is unsure at this time of what technology is required and what the City’s current
status is. Chair Burbidge stated that this will make the system much more efficient. Council member Ferrell
moved to approve and accept the Memorandum of Understanding Among the Participating Law
Enforcement Agencies Forming a Regional Automated Information Network (RAIN), and forward to full
Council for consideration at its September 7, 2004 meeting. Burbidge seconded. Motion passed.
Interlocal Agreement Between City of Kent and City of Federal Way for Vehicle Equipment Maintenance
and Repair Services as requested
Ms. Pearsall stated that this is an agreement for maintenance of the emergency equipment on the police vehicles.
The City of Federal Way has worked with the City of Kent in the past, and have found that they are the most
efficient, cost effective agency to proved these services. Pearsall clarified that this is not for service on the vehicles
themselves, but for service on the emergency equipment such as emergency lights, sirens, and radios. Council
member Ferrell moved to approve and accept the Interlocal Agreement Between City of Kent and City of
Federal Way for Vehicle Equipment Maintenance and Repair Services as requested and forward to full
Council for consideration at its September 7, 2004 meeting. Burbidge seconded. Motion passed.
Two Additional Secondary Use Vehicles
Ms. Jorgensen stated that the Law Department did not review this issue. Ms. Wang was able to provide some
background. Each year the police department replaces their used vehicles. There are times that the vehicles that
are being replaced are still useable and in good condition. City staff is recommending keeping two of the used
vehicles in our fleet. Those vehicles can be used as a backup car. Chair Burbidge asked if the Law Department
had any concerns regarding this issue. Both Jorgenson and Pearsall answered that they did not have any concerns.
Council member Ferrell moved to approve and accept two (2) Additional Secondary Use Vehicles, and
forward to full Council for consideration at its September 7, 2004 meeting. Burbidge Seconded. Motion
Passed.
Motorized Vehicle Use Ordinance Revision
Ms. Jorgenson stated that this originally began as a desire to limit the use of scooters from parks because of
pedestrian safety. It now includes no streets in the City above 25 miles per hour. This is based on the notion that
there are no licensing requirements, and the City cannot require one, because the state does not require one.
Council member Ferrell asked what the schedule of violations was. Ms. Jorgenson stated they would be subject to
the code of traffic infractions. The penalty will not exceed $250.00. The judge will set the penalty fee. Ms.
Jorgenson stated there are a few options available. 1) Traffic Infraction – Monetary, 2) Scooter School, 3) Civil
Enforcement. Ms. Pearsall stated that the there would be a scooter school option available for first time offenders.
If the offender qualifies for this school, the officer will inform them of that option. Council member Kochmar
asked how this would be enforced with a minor, since the majority of minors do not carry I.D. Ms. Kirkpatrick
stated that an officer would call the minors parents and take them home to their parents. There will be a few that
will get away with it. Ferrell asked Kirkpatrick what the plan is for minors found on the park trails. Kirkpatrick
stated they would be told to turn off the scooter and walk it home. Council member Ferrell moved to
recommend that Council approve the amendments to the Article III, Chapter 11 Park Regulations of the
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday August 9, 2004 Summary
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Federal Way City code, and adding a new Article IX to Chapter 15, Traffic and Vehicles, and to place this
item before Council on the September 7, 2004 Agenda for first reading.
Washington State – FFY03 SHSGP-1 Equipment Grant King County
Ms. Kirkpatrick stated that this is a grant that the Department of Public Safety applies for every year. This grant is
Homeland Security money. All of the agencies in the Puget Sound area have combined what they would like to use
the money for. The grant will be used to purchase equipment to respond to hazardous incidents. Council member
Ferrell moved to approve and accept the Washington State – FFY03 SHSGP-1 Equipment Grant King
County and forward to full Council for consideration at its September 7, 2004 meeting. Burbidge seconded.
Motion passed.
Interlocal Agreement for Jail services between the City of Enumclaw and the City of Federal Way
Ms. Kirkpatrick reported that this is an agreement for jail services. The Department of Public Safety would like to
add the City of Enumclaw to their list of jails that would be available for misdemeanor criminals. Chair Burbidge
asked for clarification on whether or not the Federal Way inmates pay the booking fee. Ms. Kirkpatrick stated that
yes the inmate pays the booking fee. Council member Ferrell moved to approve and accept the Interlocal
Agreement for the Jail Services between the City of Enumclaw and the City of Federal Way, and forward to
full Council for consideration at its September 7, 2004 meeting. Burbidge seconded. Motion passed.
Interlocal Agreement between Washington State Department of Corrections and City of Federal Way
Ms. Kirkpatrick reported this is an Interlocal Agreement to house Department of Corrections officers. This is a
partnership that the Department has been involved with through the Department of Corrections. The City of
Federal Way provides office space and a computer for the DOC officers. The DOC officers are not City of Federal
Way employees; they work in partnership for active parolees. Chair Burbidge pointed out a discrepancy. She
stated that the memo states the DOC will provide a dedicated phone line for a laptop computer, but the Interlocal
Agreement states the City will provide the dedicated phone line. Kirkpatrick answered that she is aware that the
DOC does supply a dedicated phone line. The City of Federal Way may have a dedicated line available for them to
use, which is why it is in the contract. This is not a detail that would stop the contract from being signed by both
parties. Council member Ferrel moved to approve and accept the Interlocal Agreement between Washington
State Department of Corrections and City of Federal Way, and to forward to full Council for consideration
at its September 7, 2004 meeting.
2005 CDBG Proposed Use of Funds
Continued
Council member Dovey was not in attendance. Discussion was held on how to handle this agenda item. Options
discussed were to recess until Council member Dovey arrived, hold the item until the September Council
Committee meeting – which would cause a very tight deadline for Ms. O’Donnell or to pass this item out to
Council and to not take action today. This would be a part of Council business. This item will be available for a
public hearing on September 7, 2004. Ms. Jorgenson suggested to recommend this item be forwarded to full
Council without acting on it today. If there are questions that Council has identified ahead of time, staff can be
prepared with answers. This would allow Council member Ferrell to vote on this motion. Chair Burbidge noted
that Council member Ferrell is not compensated for being on the board, but he is recusing himself to avoid the
appearance of conflict of interest. Council member Kochmar stated it would be helpful to discuss any issues that
have come up now, instead of waiting for the Public Hearing. Ms. O’Donnell stated that there was one issue that
came out of the July 26 meeting. The Public Service projects were subject to a $10,000 minimum this year for the
first time. Previously the minimum was $5,000. An issue came up with the Catholic Community Services for the
Katherine’s House Transitional Housing program. This project was funded in 2004 for $5,000 and the agency is
requesting $8,000 for 2005. The Human Services Commission struggled with the decision to fund this
organization, due to the fact that this is only a six-bed facility, and they were not confident that they would be
serving Federal Way residents. If the Commission decided to fund this organization, then they would not be able
to fund other agencies. They made the decision to fund the MultiCare Health System Adult Day Health Program.
Catholic Community Services attended the public hearing and made a very strong case about how beneficial their
program is. The Commission decided that if an additional $10,000 of public service funds becomes available after
the first contingency is fully funded, funds would be allocated to Catholic Community Services for the Katherine’s
House Transitional Housing Program. Ms. O’Donnell stated that they would be moving to a two-year allocation
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday August 9, 2004 Summary
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process for public services. They are hoping that this would allow them more time to look at bringing proposals
together. They would like to have more time to bring developers and agencies together to bring projects together.
Council member Ferrell motioned to recommend forwarding with out action the 2005 Community
Development Block Grant Proposed Use of Funds including 2005 Contingency Plan and 2005 Conditions of
Funding, as presented by the Human Services Commission. This recommendation is forwarded to the full
City Council for consideration at the September 7, 2004 meeting. Burbidge seconded. Motion Passed.
PENDING ITEMS
None
NEXT MEETING
September 13 2004, 5:00 p.m. in the Hylebos Conference Room
ADJOURNMENT
Meeting adjourned at 5:53p.m.