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PRHSPSC MIN 08-09-2004 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, August 9, 2004 5:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Council member Linda Kochmar; David Moseley, City Manager, Karen Jorgensen, Assistant City Attorney, City Attorney, Anne Kirkpatrick, Chief of Public Safety, Angelina Allen-Mpyisi, Human Services Manager, Kelli O’Donnell CDBG Coordinator, Donna Hanson, Interim Director, Parks, Recreation & Cultural Services, Kurt Reuter, Park Maintenance Superintendent, Iwen Wang, Director Management Services, B Sanders Park Planning & Development Coordinator, Aaron Moe, Senior Services Coordinator, Mary Jaenicke, Administrative Assistant. Excused Absence: Council Member Dovey Guests: Harry Schreiber, Citizen Chair Burbidge called the meeting to order at 5:08p.m. Council member Ferrell motioned to move agenda item I regarding Thompson Park and Armstrong Park to the top of the agenda, before item A. Burbidge seconded. Motion passed. PUBLIC FORUM None COMMISSION COMMENT None APPROVAL OF SUMMARY Chair Burbidge clarified that the Thompson and Armstrong Parks was all one motion. Burbidge also clarified that there had been a question regarding 320th being shutdown as originally planned. Burbidge said her understanding is that there was an inquiry into that and discussion following, but there had never actually been a plan to close it down. Council members Ferrell and Burbidge motioned to accept the July meeting minutes as clarified. Motion passed. BUSINESS ITEMS Armstrong Park and Thompson Parks: Update on Bid Status Ms. Sanders updated the Council Committee on r ecent changes in these two projects. Sanders stated that she has received a letter from the State of Washington Office Archaeology and Historic Preservation stating that the project area for Thompson Park has potential for archaeological resources. They are recommending that the City perform an archaeological survey and consult with the Puyallup and Muckleshoot tribe about the area. Sanders has been unable to speak with the contact person, due to them being out of the office. Sanders stated that if there are Federal Funds involved with the project, then the National Historic Preservation Act is involved, and extra requirements would be involved. Sanders has been discussing this issue with Kelli O’Donnell, and came up with the solution of transferring the $75,000 CDBG grant from Thompson Park to Armstrong Park. The grant will be used for playground equipment. Ferrell moved to place the following items on the August 24, 2004 Council Consent Agenda: 1. Approve transfer of the $75,000 CDBG grant from Thompson Park to Armstrong Park. 2. Approve transfer of the $65,000 in funds from the Paths and Trails Fund to Armstrong Park. Burbidge seconded. Motion passed. 2005 CDBG Proposed Use of Funds Ms. O’Donnell presented the 2005 CDBG Proposed Use of Funds as of July 26. The total amount of funds that are estimated to be available as of July is $756,796.00 for the 2005 budget. $567,672.00 is available for Capital Projects, $113, 975 for Public Services, and $75,149.00 for Planning and Administration. 19 applications were received for a about $1.5 million dollars, of that total $1.3 million was requested for capital projects and $183,000 for public service programs. The Commission after reviewing all of the applications and developing a preliminary recommendation distributed the recommendations out to all of the agencies that had applied for funding. A public PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday August 9, 2004 Summary Page 2 hearing was held on July 26, and the Commission finalized their recommendations. At this point Council member Ferrell stated he was a board member for the Multi Service Center, and recused himself from voting. After discussion, Chair Burbidge moved to modify the agenda and be prepared to deal with this upon the arrival of council member Dovey. Ferrell seconded. Motion passed. Memorandum of Understanding Among the Participating Law Enforcement Agencies Forming a Regional Automated Information Network (RAIN) Ms. Jorgenson stated that Anne Kirkpatrick could not be at the meeting, and Amy Jo Pearsall would be presenting the agenda item. Ms. Hanson clarified that Ms. Kirkpatrick is out on an emergency call, and may come later. Ms. Pearsall stated that this item is an MOU between participating Law Enforcement Agencies to form a Regional Automated Information Network (RAIN). This will connect automated records management systems together so that agencies can choose to share information. It will be the agencies choice of what information they would want to share. Different members from each agency will govern the affairs of RAIN. Any Public Disclosure Requests would be submitted to the originating agency. Public disclosure Requests for RAIN information received by and of the participating agencies will be forwarded to the originating agency. Council member Ferrell asked if there was a cost associated with this. Ms. Pearsall stated that the only cost associated is the cost to change our technology to match that of the Network. She is unsure at this time of what technology is required and what the City’s current status is. Chair Burbidge stated that this will make the system much more efficient. Council member Ferrell moved to approve and accept the Memorandum of Understanding Among the Participating Law Enforcement Agencies Forming a Regional Automated Information Network (RAIN), and forward to full Council for consideration at its September 7, 2004 meeting. Burbidge seconded. Motion passed. Interlocal Agreement Between City of Kent and City of Federal Way for Vehicle Equipment Maintenance and Repair Services as requested Ms. Pearsall stated that this is an agreement for maintenance of the emergency equipment on the police vehicles. The City of Federal Way has worked with the City of Kent in the past, and have found that they are the most efficient, cost effective agency to proved these services. Pearsall clarified that this is not for service on the vehicles themselves, but for service on the emergency equipment such as emergency lights, sirens, and radios. Council member Ferrell moved to approve and accept the Interlocal Agreement Between City of Kent and City of Federal Way for Vehicle Equipment Maintenance and Repair Services as requested and forward to full Council for consideration at its September 7, 2004 meeting. Burbidge seconded. Motion passed. Two Additional Secondary Use Vehicles Ms. Jorgensen stated that the Law Department did not review this issue. Ms. Wang was able to provide some background. Each year the police department replaces their used vehicles. There are times that the vehicles that are being replaced are still useable and in good condition. City staff is recommending keeping two of the used vehicles in our fleet. Those vehicles can be used as a backup car. Chair Burbidge asked if the Law Department had any concerns regarding this issue. Both Jorgenson and Pearsall answered that they did not have any concerns. Council member Ferrell moved to approve and accept two (2) Additional Secondary Use Vehicles, and forward to full Council for consideration at its September 7, 2004 meeting. Burbidge Seconded. Motion Passed. Motorized Vehicle Use Ordinance Revision Ms. Jorgenson stated that this originally began as a desire to limit the use of scooters from parks because of pedestrian safety. It now includes no streets in the City above 25 miles per hour. This is based on the notion that there are no licensing requirements, and the City cannot require one, because the state does not require one. Council member Ferrell asked what the schedule of violations was. Ms. Jorgenson stated they would be subject to the code of traffic infractions. The penalty will not exceed $250.00. The judge will set the penalty fee. Ms. Jorgenson stated there are a few options available. 1) Traffic Infraction – Monetary, 2) Scooter School, 3) Civil Enforcement. Ms. Pearsall stated that the there would be a scooter school option available for first time offenders. If the offender qualifies for this school, the officer will inform them of that option. Council member Kochmar asked how this would be enforced with a minor, since the majority of minors do not carry I.D. Ms. Kirkpatrick stated that an officer would call the minors parents and take them home to their parents. There will be a few that will get away with it. Ferrell asked Kirkpatrick what the plan is for minors found on the park trails. Kirkpatrick stated they would be told to turn off the scooter and walk it home. Council member Ferrell moved to recommend that Council approve the amendments to the Article III, Chapter 11 Park Regulations of the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday August 9, 2004 Summary Page 3 Federal Way City code, and adding a new Article IX to Chapter 15, Traffic and Vehicles, and to place this item before Council on the September 7, 2004 Agenda for first reading. Washington State – FFY03 SHSGP-1 Equipment Grant King County Ms. Kirkpatrick stated that this is a grant that the Department of Public Safety applies for every year. This grant is Homeland Security money. All of the agencies in the Puget Sound area have combined what they would like to use the money for. The grant will be used to purchase equipment to respond to hazardous incidents. Council member Ferrell moved to approve and accept the Washington State – FFY03 SHSGP-1 Equipment Grant King County and forward to full Council for consideration at its September 7, 2004 meeting. Burbidge seconded. Motion passed. Interlocal Agreement for Jail services between the City of Enumclaw and the City of Federal Way Ms. Kirkpatrick reported that this is an agreement for jail services. The Department of Public Safety would like to add the City of Enumclaw to their list of jails that would be available for misdemeanor criminals. Chair Burbidge asked for clarification on whether or not the Federal Way inmates pay the booking fee. Ms. Kirkpatrick stated that yes the inmate pays the booking fee. Council member Ferrell moved to approve and accept the Interlocal Agreement for the Jail Services between the City of Enumclaw and the City of Federal Way, and forward to full Council for consideration at its September 7, 2004 meeting. Burbidge seconded. Motion passed. Interlocal Agreement between Washington State Department of Corrections and City of Federal Way Ms. Kirkpatrick reported this is an Interlocal Agreement to house Department of Corrections officers. This is a partnership that the Department has been involved with through the Department of Corrections. The City of Federal Way provides office space and a computer for the DOC officers. The DOC officers are not City of Federal Way employees; they work in partnership for active parolees. Chair Burbidge pointed out a discrepancy. She stated that the memo states the DOC will provide a dedicated phone line for a laptop computer, but the Interlocal Agreement states the City will provide the dedicated phone line. Kirkpatrick answered that she is aware that the DOC does supply a dedicated phone line. The City of Federal Way may have a dedicated line available for them to use, which is why it is in the contract. This is not a detail that would stop the contract from being signed by both parties. Council member Ferrel moved to approve and accept the Interlocal Agreement between Washington State Department of Corrections and City of Federal Way, and to forward to full Council for consideration at its September 7, 2004 meeting. 2005 CDBG Proposed Use of Funds Continued Council member Dovey was not in attendance. Discussion was held on how to handle this agenda item. Options discussed were to recess until Council member Dovey arrived, hold the item until the September Council Committee meeting – which would cause a very tight deadline for Ms. O’Donnell or to pass this item out to Council and to not take action today. This would be a part of Council business. This item will be available for a public hearing on September 7, 2004. Ms. Jorgenson suggested to recommend this item be forwarded to full Council without acting on it today. If there are questions that Council has identified ahead of time, staff can be prepared with answers. This would allow Council member Ferrell to vote on this motion. Chair Burbidge noted that Council member Ferrell is not compensated for being on the board, but he is recusing himself to avoid the appearance of conflict of interest. Council member Kochmar stated it would be helpful to discuss any issues that have come up now, instead of waiting for the Public Hearing. Ms. O’Donnell stated that there was one issue that came out of the July 26 meeting. The Public Service projects were subject to a $10,000 minimum this year for the first time. Previously the minimum was $5,000. An issue came up with the Catholic Community Services for the Katherine’s House Transitional Housing program. This project was funded in 2004 for $5,000 and the agency is requesting $8,000 for 2005. The Human Services Commission struggled with the decision to fund this organization, due to the fact that this is only a six-bed facility, and they were not confident that they would be serving Federal Way residents. If the Commission decided to fund this organization, then they would not be able to fund other agencies. They made the decision to fund the MultiCare Health System Adult Day Health Program. Catholic Community Services attended the public hearing and made a very strong case about how beneficial their program is. The Commission decided that if an additional $10,000 of public service funds becomes available after the first contingency is fully funded, funds would be allocated to Catholic Community Services for the Katherine’s House Transitional Housing Program. Ms. O’Donnell stated that they would be moving to a two-year allocation PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday August 9, 2004 Summary Page 4 process for public services. They are hoping that this would allow them more time to look at bringing proposals together. They would like to have more time to bring developers and agencies together to bring projects together. Council member Ferrell motioned to recommend forwarding with out action the 2005 Community Development Block Grant Proposed Use of Funds including 2005 Contingency Plan and 2005 Conditions of Funding, as presented by the Human Services Commission. This recommendation is forwarded to the full City Council for consideration at the September 7, 2004 meeting. Burbidge seconded. Motion Passed. PENDING ITEMS None NEXT MEETING September 13 2004, 5:00 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 5:53p.m.