PRHSPSC MIN 11-08-2004
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, November 8, 2004
5:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey, Deputy Mayor Linda
Kochmar; Derek Matheson, Assistant City Manager, Amy Jo Pearsall, Assistant City Attorney, Stan McCall,
Commander, Kurt Reuter, Park Maintenance Superintendent, Mary Faber, Recreation & Cultural Services
Superintendent, Donna Hanson, Interim Director, Rob Ettinger, Dumas Bay Centre Coordinator, Mary Jaenicke,
Administrative Assistant.
Guests: H. David Kaplan, Citizen; Ron Walker, Diversity Commission; Marie Sciacqua, Parks and Recreation
Commission. Bonnie Knight-Graves, Arts Commission
Chair Burbidge called the meeting to order at 5:04p.m.
PUBLIC FORUM
H. David Kaplan: Would like a gift catalog developed for the Community Center. A catalog was developed for
Celebration Park, and it raised nearly $400,000. Citizens in the community will feel like the center is theirs.
Barbara Reid will attend the December Parks and Recreation Commission meeting to discuss this idea further.
Marie Sciacqua: Spoke regarding the need of getting commercial vehicles out of residential areas. She stated this
would take a traffic code change. This is not a code enforcement issue. The Council Committee directed staff to
clarify if this requires a traffic code revision.
COMMISSION COMMENT
Bonnie Knight-Graves: Spoke in favor of supporting the growth of the Arts in Federal Way
APPROVAL OF SUMMARY
Council members Ferrell and Dovey motioned to accept the September meeting minutes as written. Motion
passed.
BUSINESS ITEMS
Diversity Commission Business Plan 2004-2005
Diversity Commission Vice-Chair Ron Walker presented the 2004-2005 business plan. The goals and events were
reviewed. The theme for the Martin Luther King Jr. Celebration is “Small Actions of Many People”, and they are in
the process of securing a guest speaker. Mr. Walker reported that the Community Night event was a great success.
They had a very large attendance. Council member Dovey moved to forward the 2004-2005 Diversity
Commission Business Plan to the full City Council on November 16, 2004 with a do pass recommendation.
Ferrell seconded. Motion passed. The Diversity Commission was commended for hosting two major events.
2005-2006 Youth Commission Work Plan
Superintendent Faber presented the work plan. She reported that the work plan is similar to last years. The Youth
Commission has added the Teen Car Show, and will become more involved in the High School Drags, Festival Days
and the Relay for Life. The Relay for Life will be held at Saghalie Park. Council member Dovey moved to
recommend to Council a “do pass” to accept the 2004-2005 Youth Commission Work Plan and place on the
November 16, Council agenda for approval. Ferrell seconded. Motion passed.
Armstrong Park Site and BPA Trail Phase IV
Ms. Hanson reported that a contractor has been hired for the project, and things are moving ahead. Ms. Sanders is
working with King County on the CDBG, and it seems that there will be more time for the project than originally
anticipated.
Dumas Bay Centre Catering RFP
Superintendent Faber reported that Café Pacific elected to not submit a bid for the catering contract at the Dumas
Bay Centre. Their contract expires on December 31, 2004, but they have agreed to stay on for an additional three
months. The RFP has been sent out again, and staff is doing more active recruiting
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday November 8, 2004 Summary
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Centerstage Theater Lease of Space in the Steel Lake Annex
Centerstage had requested use of office and rehearsal space at the Dumas Bay Centre and Knutzen Family Theatre in
the spring of 2004. After several meetings with the Arts Commission and Centerstage, the recommendation was to
not lease space at the Dumas Bay Centre and Knutzen Family Theatre. Centerstage renewed their lease at their
current facility. In the fall 0f 2004 Centerstage began the process of reorganizing, and they are now interested in
leasing office space at the Steel Lake Annex to help reduce their expenses. Staff toured Centerstage through the
second floor of the Steel Lake Annex. The main floor of the Annex is currently being used for pre-school programs.
Faber stated that staff could accommodate this request with minimal extra cost. Staff is proposing to give
Centerstage the opportunity to lease the space for offices at $12 per square foot annually. Centerstage would be
responsible for insurance and leasehold tax. The City would pay for basic utilities and cleaning, which we are
already paying for. The details of the lease have not been worked out at this time. Council member Dovey stated that
from a liability standpoint, we might not want to clean their office space. The City should be responsible for the
common area, but not their leased space. Ms. Faber stated the building could be re-keyed, to prevent access to our
space after hours. Centerstage was shown two spaces that would be available to lease. Centerstage indicated that
both spaces would be acceptable. Eventually the pre-school programs will be moved over to the new community
center. This would allow the possibility of other Art organizations leasing space at the Steel Lake Annex.
Centerstage has been told that walk-in business will not be allowed at the Annex. Council member Ferrell moved
to authorize staff to draft a lease agreement with Centerstage Theater for use of space on the second floor of
the Steel Lake Annex for $12.00/sq foot annually with the provision that Centerstage is responsible for any
leasehold taxes, insurance, tenant improvements and computer fees. Forward to full City Council for
approval on consent agenda on November 16, 2004. Dovey seconded. Motion passed.
Federal Way Symphony Special Use Request
Ms. Faber stated that the Arts Commission, Parks and Recreation Commission and staff have been reviewing a
request from the Federal Way Symphony to use the outside property of Dumas Bay Centre. Dumas Bay Centre has
been managed as a passive use park, and the practice has been not to schedule large group gatherings or events at
that site. This would have business impact to the Dumas Bay Centre and the Knutzen Family Theatre. The Arts
Commission has been focusing on the interest of the cultural arts organization, doing an event in the community and
the impact to the Dumas Bay Centre and Knutzen Family Theatre. The Parks Commission has been looking the
passive use park, and the practice of managing that property, and how passive use parks should be managed. They
are also looking at the environmental impact to that site by bringing in large groups. This is a big decision because it
will open the door to other users at the site. Staff and the Commissions have been reviewing many documents that
talk about the property and how the property was going to be used, but they have discovered that policies have never
been written. Arts Commissioner Knight-Graves added that they are looking at options from all different sides.
They are looking at options that may be feasible without setting a precedence that others might question, so that if
this does come up again, it will be clear-cut. The Arts Commission would like to set some ground rules. A public
meeting is being held on November 15, 2004 at the Dumas Bay Centre. Mr. Kaplan stated that staff is also looking
into what restrictions if any were involved in the funding for the city acquiring the property, and also that a
conditional grant was given to the Symphony provided that they find a location within the city by March 1, 2005, or
the funds would be rescinded. Council member Dovey made a point to say that the financial impact to the Dumas
Bay Centre will be the most important issue that he will look at. Dumas Bay is an enterprise fund and if it is going to
cost them between $5,000-$8,000 we cannot give public money to a non-profit organization. Deputy Mayor
Kochmar stated that she hopes we can find a way to accommodate the Symphony, and stated that if policies are set,
she does not want it to affect FUSION. Ms. Faber stated that FUSION is a different type of rental group. They rent
the inside of the facility, and spill out into the courtyard, which is outside of the banquet rooms. She is not
anticipating any changes to that type of rental.
Armstrong Property Park Name
Superintendent Reuter reported that a public meeting was held in April to review names submitted by the public for
this neighborhood park development. News releases were issued, and it was also advertised on the City’s web page.
Selecting a name for this park has taken a long time due to the fact that the names that were submitted did not
conform to the criteria that are stated in Resolution 91-57, which outlines how parks and city properties are named.
The names that were submitted for consideration were names of individuals. The commission formed a sub-
committee to examine the issue. The sub-committee returned to the commission with a recommendation. The name
that has been unanimously chosen is “Madrona Park”. Council member Dovey stated that at some point in the
future, the City Council may want to review the criteria for naming the parks. Council member Ferrell moved to
forward the recommendation to adopt “Madrona Park”, as the name to be given to the neighborhood park
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday November 8, 2004 Summary
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being constructed on the Armstrong property, to the full City Council for approval on consent agenda.
Dovey seconded. Motion passed.
Bicycle Helmet Ordinance
Assistant City Attorney Pearsall stated that it was discovered during the Motor Scooter Ordinance that the City did
not have a bicycle Helmet Ordinance. This Ordinance applies to public property only. If there is a violation, it will
result in a traffic infraction. Council member Dovey moved to approve the proposed Bicycle Helmet Ordinance
and forward to the full city council for placement on the December 7, 2004 City Council Consent Agenda with
a “do pass” recommendation. Ferrell seconded. Motion passed.
PENDING ITEMS
Council member Dovey requested that the following issue be added to pending items
1. Rocket Racers
ANNOUNCEMENTS
None
NEXT MEETING
December 13, 5:00 p.m. in the Hylebos Conference Room
ADJOURNMENT
Meeting adjourned at 5:55p.m.