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PRHSPSC MIN 11-08-2004 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, November 8, 2004 5:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey, Deputy Mayor Linda Kochmar; Derek Matheson, Assistant City Manager, Amy Jo Pearsall, Assistant City Attorney, Stan McCall, Commander, Kurt Reuter, Park Maintenance Superintendent, Mary Faber, Recreation & Cultural Services Superintendent, Donna Hanson, Interim Director, Rob Ettinger, Dumas Bay Centre Coordinator, Mary Jaenicke, Administrative Assistant. Guests: H. David Kaplan, Citizen; Ron Walker, Diversity Commission; Marie Sciacqua, Parks and Recreation Commission. Bonnie Knight-Graves, Arts Commission Chair Burbidge called the meeting to order at 5:04p.m. PUBLIC FORUM H. David Kaplan: Would like a gift catalog developed for the Community Center. A catalog was developed for Celebration Park, and it raised nearly $400,000. Citizens in the community will feel like the center is theirs. Barbara Reid will attend the December Parks and Recreation Commission meeting to discuss this idea further. Marie Sciacqua: Spoke regarding the need of getting commercial vehicles out of residential areas. She stated this would take a traffic code change. This is not a code enforcement issue. The Council Committee directed staff to clarify if this requires a traffic code revision. COMMISSION COMMENT Bonnie Knight-Graves: Spoke in favor of supporting the growth of the Arts in Federal Way APPROVAL OF SUMMARY Council members Ferrell and Dovey motioned to accept the September meeting minutes as written. Motion passed. BUSINESS ITEMS Diversity Commission Business Plan 2004-2005 Diversity Commission Vice-Chair Ron Walker presented the 2004-2005 business plan. The goals and events were reviewed. The theme for the Martin Luther King Jr. Celebration is “Small Actions of Many People”, and they are in the process of securing a guest speaker. Mr. Walker reported that the Community Night event was a great success. They had a very large attendance. Council member Dovey moved to forward the 2004-2005 Diversity Commission Business Plan to the full City Council on November 16, 2004 with a do pass recommendation. Ferrell seconded. Motion passed. The Diversity Commission was commended for hosting two major events. 2005-2006 Youth Commission Work Plan Superintendent Faber presented the work plan. She reported that the work plan is similar to last years. The Youth Commission has added the Teen Car Show, and will become more involved in the High School Drags, Festival Days and the Relay for Life. The Relay for Life will be held at Saghalie Park. Council member Dovey moved to recommend to Council a “do pass” to accept the 2004-2005 Youth Commission Work Plan and place on the November 16, Council agenda for approval. Ferrell seconded. Motion passed. Armstrong Park Site and BPA Trail Phase IV Ms. Hanson reported that a contractor has been hired for the project, and things are moving ahead. Ms. Sanders is working with King County on the CDBG, and it seems that there will be more time for the project than originally anticipated. Dumas Bay Centre Catering RFP Superintendent Faber reported that Café Pacific elected to not submit a bid for the catering contract at the Dumas Bay Centre. Their contract expires on December 31, 2004, but they have agreed to stay on for an additional three months. The RFP has been sent out again, and staff is doing more active recruiting PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday November 8, 2004 Summary Page 2 Centerstage Theater Lease of Space in the Steel Lake Annex Centerstage had requested use of office and rehearsal space at the Dumas Bay Centre and Knutzen Family Theatre in the spring of 2004. After several meetings with the Arts Commission and Centerstage, the recommendation was to not lease space at the Dumas Bay Centre and Knutzen Family Theatre. Centerstage renewed their lease at their current facility. In the fall 0f 2004 Centerstage began the process of reorganizing, and they are now interested in leasing office space at the Steel Lake Annex to help reduce their expenses. Staff toured Centerstage through the second floor of the Steel Lake Annex. The main floor of the Annex is currently being used for pre-school programs. Faber stated that staff could accommodate this request with minimal extra cost. Staff is proposing to give Centerstage the opportunity to lease the space for offices at $12 per square foot annually. Centerstage would be responsible for insurance and leasehold tax. The City would pay for basic utilities and cleaning, which we are already paying for. The details of the lease have not been worked out at this time. Council member Dovey stated that from a liability standpoint, we might not want to clean their office space. The City should be responsible for the common area, but not their leased space. Ms. Faber stated the building could be re-keyed, to prevent access to our space after hours. Centerstage was shown two spaces that would be available to lease. Centerstage indicated that both spaces would be acceptable. Eventually the pre-school programs will be moved over to the new community center. This would allow the possibility of other Art organizations leasing space at the Steel Lake Annex. Centerstage has been told that walk-in business will not be allowed at the Annex. Council member Ferrell moved to authorize staff to draft a lease agreement with Centerstage Theater for use of space on the second floor of the Steel Lake Annex for $12.00/sq foot annually with the provision that Centerstage is responsible for any leasehold taxes, insurance, tenant improvements and computer fees. Forward to full City Council for approval on consent agenda on November 16, 2004. Dovey seconded. Motion passed. Federal Way Symphony Special Use Request Ms. Faber stated that the Arts Commission, Parks and Recreation Commission and staff have been reviewing a request from the Federal Way Symphony to use the outside property of Dumas Bay Centre. Dumas Bay Centre has been managed as a passive use park, and the practice has been not to schedule large group gatherings or events at that site. This would have business impact to the Dumas Bay Centre and the Knutzen Family Theatre. The Arts Commission has been focusing on the interest of the cultural arts organization, doing an event in the community and the impact to the Dumas Bay Centre and Knutzen Family Theatre. The Parks Commission has been looking the passive use park, and the practice of managing that property, and how passive use parks should be managed. They are also looking at the environmental impact to that site by bringing in large groups. This is a big decision because it will open the door to other users at the site. Staff and the Commissions have been reviewing many documents that talk about the property and how the property was going to be used, but they have discovered that policies have never been written. Arts Commissioner Knight-Graves added that they are looking at options from all different sides. They are looking at options that may be feasible without setting a precedence that others might question, so that if this does come up again, it will be clear-cut. The Arts Commission would like to set some ground rules. A public meeting is being held on November 15, 2004 at the Dumas Bay Centre. Mr. Kaplan stated that staff is also looking into what restrictions if any were involved in the funding for the city acquiring the property, and also that a conditional grant was given to the Symphony provided that they find a location within the city by March 1, 2005, or the funds would be rescinded. Council member Dovey made a point to say that the financial impact to the Dumas Bay Centre will be the most important issue that he will look at. Dumas Bay is an enterprise fund and if it is going to cost them between $5,000-$8,000 we cannot give public money to a non-profit organization. Deputy Mayor Kochmar stated that she hopes we can find a way to accommodate the Symphony, and stated that if policies are set, she does not want it to affect FUSION. Ms. Faber stated that FUSION is a different type of rental group. They rent the inside of the facility, and spill out into the courtyard, which is outside of the banquet rooms. She is not anticipating any changes to that type of rental. Armstrong Property Park Name Superintendent Reuter reported that a public meeting was held in April to review names submitted by the public for this neighborhood park development. News releases were issued, and it was also advertised on the City’s web page. Selecting a name for this park has taken a long time due to the fact that the names that were submitted did not conform to the criteria that are stated in Resolution 91-57, which outlines how parks and city properties are named. The names that were submitted for consideration were names of individuals. The commission formed a sub- committee to examine the issue. The sub-committee returned to the commission with a recommendation. The name that has been unanimously chosen is “Madrona Park”. Council member Dovey stated that at some point in the future, the City Council may want to review the criteria for naming the parks. Council member Ferrell moved to forward the recommendation to adopt “Madrona Park”, as the name to be given to the neighborhood park PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday November 8, 2004 Summary Page 3 being constructed on the Armstrong property, to the full City Council for approval on consent agenda. Dovey seconded. Motion passed. Bicycle Helmet Ordinance Assistant City Attorney Pearsall stated that it was discovered during the Motor Scooter Ordinance that the City did not have a bicycle Helmet Ordinance. This Ordinance applies to public property only. If there is a violation, it will result in a traffic infraction. Council member Dovey moved to approve the proposed Bicycle Helmet Ordinance and forward to the full city council for placement on the December 7, 2004 City Council Consent Agenda with a “do pass” recommendation. Ferrell seconded. Motion passed. PENDING ITEMS Council member Dovey requested that the following issue be added to pending items 1. Rocket Racers ANNOUNCEMENTS None NEXT MEETING December 13, 5:00 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 5:55p.m.