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PRHSPSC MIN 12-13-2004 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, December 13, 2004 5:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey, Mayor Dean McColgan, Deputy Mayor Linda Kochmar; Amy Jo Pearsall, Assistant City Attorney, Iwen Wang, Management Services Director, Chief Kirkpatrick, Public Safety, Kurt Reuter, Park Operation Superintendent, Mary Faber, Recreation & Cultural Services Superintendent, Donna Hanson, Interim Director, Mary Jaenicke, Administrative Assistant. Guests: Rene Tanner, Bruce Meyers, Laura Sindell, Citizen; C.T. Purdom Parks and Recreation Commission; Marie Sciacqua, Parks and Recreation Commission. Bette Simpson, Arts Commission, Keith Hayes, Erin Braunstein Barker, Rinker Seacat Chair Burbidge called the meeting to order at 5:08p.m. PUBLIC FORUM Marie Sciacqua: Re-stated her situation in her neighborhood. Her neighbor is parking his commercial vehicle in his driveway. She has spoken with Code Compliance Officer Nordby. Mr. Nordby was going to talk to the neighbor again, but he also suggested that Ms. Sciacqua attend this meeting and request that the loop be closed to prohibit people from parking commercial vehicles in the neighborhood. Ms. Burbidge stated that there would be follow-up regarding this issue. COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Dovey and Ferrell moved to accept the October meeting minutes as written. Motion passed. Council member Dovey moved to add information on the Community Center as item 5. AA to the agenda. Ferrell seconded. Motion passed. Council member Dovey moved to add information on City Hall Art as item 5. AAA to the agenda. Ferrell seconded. Motion passed. BUSINESS ITEMS Community Center Information Ms. Hanson stated that staff needs direction from council regarding the gymnasium wall, so the architects can continue with the design. The architects would like to bring the design back to Council in late January, or first part of February. Ms. Hanson reported that staff’s recommendation was to include a fixed wall between the second and third bay of the gymnasium. A picture was provided, so that Council could see what it would look like. The jog/walk track would go through the three gymnasiums. The fixed wall is a program request, based on maximizing the use of the gymnasiums for a variety of groups, and a variety of ages. It would allow more flexibility in programming. Council member Dovey stated that he does not like the wall. He understands the performance of the wall. He envisions a wide opened room. Both council member Dovey and Ferrell are concerned about the monitoring of that third gym, if a fixed wall is installed. Council member Ferrell stated that a fixed wall would limit the options and limit the scope of what can be done with the room. Ms. Faber stated that they would have building monitors that will roam throughout the building. In areas of high activity, there will be cameras. If the gym is being used for classes, there would be an instructor there. After further discussion, Council directed staff to not include a fixed wall. Community Center Artwork Program Final Design Presentation Ms. Faber introduced Rene Tanner from 4Culture, and the Community Center artists Laura Sindell and Bruce Myers. Ms. Sindell and Mr. Myers presented their final design for the artwork at the new Community Center. Mr. Myers is PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday December 13, 2004 Summary Page 2 the exterior artist and Ms. Sindell is the interior artist. Both artists are finalizing the revised designs, and have been involved throughout the re-design of the building due to budget changes. In the final phase of design the artists are identifying what elements of the artwork they will make by hand and be responsible for delivering, and which elements of the artwork in the overall design will integrate into the community center construction documents. The finalized budget will be available as soon as the building design revisions are completed, and they can determine what construction credits will go towards the artwork. Ms. Sindell was responsible for identifying opportunities in the Centers interior for other artists. The fireplace, hearth, mantle and wall of the fireplace were identified as the location for additional artwork. Artist Brian Goldbloom was recruited from the King County Artist Made Building Parts roster. Exterior Art Proposal: Water feature by Bruce Myers, the paved drop-off areas at the Center’s entrance and landscape planting areas. Interior Art Proposal: Glass entrance wall by Laura Sindell, Lobby floor, Café Tables by Laura Sindell, Fireplace wall by Brian Goldbloom. Council member Dovey moved to approve the final design concepts for the Community Center artwork program and place before full City Council on January 18, 2005. Ferrell seconded. Motion passed. City Hall Artwork Update Ms. Tanner reported that there has been a long delay on the artwork project. The stone was ordered in July, and rejected due to a crack. A replacement stone was ordered in September and it is now in the United States, but has not yet made it to Seattle. Everything is on hold until the stone arrives. They are hoping for the onyx to arrive by the end of December. It will take approximately 6-8 weeks to carve the stone. They are hoping that installation will take place between February 28 to March 11, 2005. Relay for Life of Federal Way Sponsorship Reuter stated that the Relay for Life Committee approached the Parks and Recreation Commission, to ask if the City of Federal Way would consider sponsorship of the event. The Commission discussed the proposal at their December meeting and made a recommendation to not sponsor the event. Council member Dovey moved to support the recommendation of the Parks and Recreation Commission and the city attorney to not sponsor the 2005 Relay For Life of Federal Way. Discussion was held. Chair Purdom stated that it made sense from a legal standpoint and precedent setting to not support the event. There is also a broader issue of use of public parks, and how you determine what events to sponsor and allow in the parks. Mayor McColgan asked what the difference is between sponsorship vs. contributing staff time to an event. Ms. Pearsall stated that the concern was the possibility of opening up the door. Mayor McColgan stated that there should be a grant process in place for large community events. A grant would be different than sponsoring an event. Council Committee asked for additional review from the City Attorney. Mr. Reuter stated that the Parks Commission would also be working with the legal department to clarify the special use process. Council member Ferrell seconded. Motion passed. 2005 Arts Commission Contract for Services Program Ms. Faber presented the proposed 2005 Arts Commission Contract for Services Program. The information included the organization, their funding request, and the arts commissions recommended funding. The funding requests totaled $39,300 and the total funding available is $27,700. Council member Dovey asked what these groups were funded last year. He is looking for consistency in their funding and would like to maintain that same level of funding. In order to qualify for funding, the organization needs to provide a service that citizens can attend, and be a part of. Visual arts do not qualify. There are certain criteria that need to be met. Council member Ferrell moved to approve the 2005 Contract for Services Program and place before Council on January 18, 2005 for approval. Council member Dovey seconded. Motion passed. 2005 Arts Commission Work Plan Ms. Faber stated that the Arts Commission work plan is similar to what they have done in the past. The Arts Commisison would like to maintain consistent programming, and responsibilities that they have taken on and still agree are viable. The Arts Commission is still determining what to do with the cultural plan. The Cultural Plan was on their work plan for 2004, and they determined not to move forward with it based on budget, and questions on whether the funding would continue in several other areas. Ms. Simpson stated that the Cultural Plan has not been updated since 1994, and they would like to update it. Council member Burbidge stated that upating the Cultural Plan would be very timely. Council member Dovey asked how much it costs to update the Cultural Plan. Faber replied that the Commission has $23,000 to update the plan. Council member Dovey inquired why the money was not going to the local art groups. Ms. Faber stated that the Cultural Plan is used as a planning document, and helps secure funding. When the Commission applies for grants, the organization will ask for the planning document. Council member Ferrell moved to approve the 2005 Arts Commission Work Plan and place before Council on January 18, 2005 for approval. Council member Dovey seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday December 13, 2004 Summary Page 3 Amendment to the Interlocal Agreement with Yakima County for Jail Services Ms. Wang stated that the purpose of the amendment is to clarify the intent of the language of the current contract, as well as to address the issue the consortium cities had not as a whole utilized the prison beds as much as originally planned. Initially, Yakima County did not want to change the contract language and the rates. A team representing the consortium has been negotiating over the past 18 months, and Yakima has agreed to reduce the fee for up to 100 unused beds by half. The average per bed maintenance cost is still less than King County, and we will not pay a booking fee. Our commitment is 29 beds, and paying for those 29 beds is better than we could do with King County. Council member Dovey moved to forward the Second Amendment to Interlocal Agreement with Yakima County Jail Services to the full City Council for approval at the December 21, 2004 regular council meeting. Council member Ferrell seconded. Motion passed. Jail Advisory Group 2005 Budget and Assessment Ms. Wang stated that in addition to the consortium agreement with Yakima County, the 35 members of the city consortium also have an Interlocal Agreement among themselves. The agreement is to guide the coordination and planning, monitoring and administering issues related to the jail services. The organization was loosely organized in 2001.The initial agreement was in 2002. The consortium is now more formalized and there is a formal assessment. Paying for the assessment is part of the jail cost because it is directly related to the savings generated from jail services. Federal Way’s share of initial assessment for 2005 will be $4,203, and potentially additional assessment of $5,157, for a maximum of $9,360.00. Council member Ferrell moved to forward the 2005 JAG budget and assessment to full Council for approval at the December 21 regular council meeting. Council member Dovey seconded. Motion passed. PENDING ITEMS Chair Burbidge requested to add Hylebos Park to pending items. Council member Ferrell requested to change the meeting time to 5:30pm. Rocket Racers were discussed. Ms. Pearsall stated that Washington State Patrol and Seattle has said they are illegal. They are motorcycles by definition, and the rocket racers do not have VIN numbers so they are illegal. This ruling has not been challenged yet. The possibility of writing a letter to the business owner stating that these motorcycles are illegal was discussed. Ms. Pearsall suggested that the prosecutor’s office could write a memo to the police department explaining how the department would enforce any action that was taken. This would ensure that both the legal department and the public safety department have a uniformed answer. ANNOUNCEMENTS None NEXT MEETING January 10, 2005 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 6:15p.m.