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LUTC MINS 10-03-2005G:\LUTC\LUTC Agendas and Summaries 2005\10-03-05 LUTC Minutes.doc City of Federal Way City Council Land Use/Transportation Committee October 3rd, 2005 City Hall 5:30 pm Council Chambers MEETING MINUTES In attendance: Council Member Jack Dovey, Council Member Michael Park, Council Member Eric Faison, Deputy Mayor Linda Kochmar; City Manager David Moseley; Deputy City Attorney Karen Kirkpatrick; Public Works Director Cary Roe; Public Works Deputy Director Ken Miller; Services Manager Will Appleton; Street Systems Manager Marwan Salloum; Senior Planner Margaret Clark, Senior Planner Jim Harris, Community Development Consultant Janet Shull, City Staff Attorney Jenni Snell, and Administrative Assistant Marianne Stiles. A number of citizens also attended. 1. CALL TO ORDER Councilman Dovey called the meeting to order at 5:32 pm. 2. APPROVAL OF MEETING MINUTES The minutes of September 19th, 2005, were approved. 3. PUBLIC COMMENT 4. BUSINESS ITEMS A. 2005 Asphalt Overlay Project - Acceptance & Retainage Release Marwan Salloum provided the background information. Cmte PASSED staff recommendation to fwd approval to the October 18th Council Consent Agenda. MOVED by Councilman Faison. SECONDED by Councilman Park . PASSED Unanimously. B. SR161 @ SR18 Intersection Improvements - 85% Design Status Rpt Marwan Salloum provided the background information. Cmte PASSED staff recommendation to fwd approval to the October 18th Council Consent Agenda. MOVED by Councilman Park. SECONDED by Councilman Faison. PASSED Unanimously. C. 2006 Street Sweeping Services - Authorization to Bid Marwan Salloum provided the background information. Cmte PASSED staff recommendation to fwd approval to the October 18th Council Consent Agenda. MOVED by Councilman Faison. SECONDED by Councilman Park. PASSED Unanimously. D. Cottages at Hoyt Road Preliminary Plat - Revisions Jim Harris provided background information. Land Use/Transportation Committee Page 2 August 1, 2005 G:\LUTC\LUTC Agendas and Summaries 2005\10-03-05 LUTC Minutes.doc Citizen Comment: Robert LaBounty (lives east of & above the plat) commented that the trees that need to be pulled down are because of the developer’s own actions. The largest clearing incursion is between his property and the development. He said the developer had promised the homeowners that they could have input on the replacement vegetation but he has not been given any chance to provide input yet. He wants coniferous trees – that won’t lose their leaves in winter and expose his view to the new development. He also asked what was being done about after hour’s work- there have been refueling trucks active on the site at two o’clock in the morning. He asks how the Council intends to resolve this because as public officials they are responsible. Chris Austin, Trinity Land Development, Puyallup, WA. Mr. Austin addressed Mr. LaBounty’s concerns; he thought they had already resolved the after-hours work concerns and will make sure it is resolved. They (Trinity) have met with all the neighbors and discussed the over-clearing. They have offered to introduce additional plantings and to increase the buffer zone. Mr. Austin maintains that Trinity has done everything in their power to resolve the issues. They have approved city staff’s suggestion on graffiti proofing the retaining wall and would like clarification on the term ‘watch’ regarding the troublesome trees. Mr. Harris stated that the ‘watch’ on the troublesome trees could be concluded by the time the Final Plat Approval is sought. Chairman Dovey stated that, although staff feels that this developer may have successfully mitigated their over- clearing issue, the City needs a policy on over-clearing, especially as the land left to be developed is likely to be more sensitive. What penalties should be put in place in response to over-clearing? MOVED by Councilman Faison. SECONDED by Councilman Park. PASSED Unanimously E. Neighborhood Business Zone - Self Service Storage Facilities Janet Shull presented background information. Citizen Comment: Brian Lawler, of the Irmas Charitable Foundation, (sp), supports the amendment. Councilman Faison said he was concerned that self-storage units are already allowed in BP & BC zones & do not fit in ‘residential’ areas. He mentioned an increase in height in the BN zone and suggested setting back the discussion. He repeated that perhaps the BN zone should be reviewed as part of next year’s agenda. He suggested Brian Lawler try to re-zone his client’s property. Chairman Dovey asked if this item was approved by the planning commission unanimously. Ms. Shull said that it had. Chairman Dovey & Councilman Park said they were comfortable moving forward with the planning commission’s decision. MOVED by Councilman Park. SECONDED by Chairman Dovey . PASSED 2:1, Faison dissenting. 6. FUTURE MEETINGS Chairman Dovey requested that the topic of developer over-clearing & prospective penalties be added to a future agenda. The City needs a policy on over-clearing, especially for sensitive land. What penalties should be put in place in response to over-clearing? The next scheduled meeting will be October 17th, 2005. 7. ADJOURN The meeting adjourned at 6:38 p.m.