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LUTC MINS 12-19-2005G:\LUTC\LUTC Agendas and Summaries 2005\12-19-05 LUTC Minutes.doc City of Federal Way City Council Land Use/Transportation Committee December 19th, 2005 City Hall 5:30 pm Council Chambers MEETING MINUTES In attendance: Council Member Jack Dovey, Council Member Michael Park, Council Member Eric Faison, Council Member Linda Kochmar, Mayor Dean McColgan; Deputy City Manager Derek Matheson; Economic Development Director Patrick Doherty; Public Works Director Cary Roe, Public Works Deputy Director Ken Miller; Development Services Manager Will Appleton; Surface Water Manager Paul Bucich; Street Systems Manager Marwan Salloum; Community Development Director Kathy McClung; Senior Planner Lori Michaelson; Associate Planner Deb Barker; Engineering Plans Reviewer Kevin Peterson; City Attorney Pat Richardson; and Administrative Assistant Marianne Stiles. A number of citizens also attended. 1. CALL TO ORDER Councilman Dovey called the meeting to order at 5:30 pm. 2. APPROVAL OF MINUTES The November 21st, 2005, minutes were approved. 3. PUBLIC COMMENT Mike Alderson – homeowner – Asked what the process is to resolve the issue of the severely burned home in his neighborhood. It’s in Viewpoint near Redondo, by the Dash Point Road overpass. Kathy McClung responded that the City is trying to resolve the process. Staff has contacted some organization involved with the home and is trying to do something. She asked Mr. Alderson to contact her for more information. 4. BUSINESS ITEMS A. 21st Ave SW Extension – SW 356th St to 22nd Ave SW Improvements Project – 85% Design Status Report Cmte PASSED staff recommendation to fwd Option 1 to the January 3rd Council Consent Agenda. MOVED by Councilman Faison. SECONDED by Councilman Park . PASSED Unanimously. B. North Lake Ridge Division IV, (Residential South) – Final Plat Deb Barker provided the background information. Cmte PASSED staff recommendation to fwd final plat approval to the Dec. 20th Council Consent Agenda. MOVED by Councilman Park. SECONDED by Councilman Faison. PASSED Unanimously. Public Comment: Jim Sprott, Quadrant, said that he supports staff recommendation and is available for any questions. C. Lloyd’s Latecomer Agreement for 344th Avenue S. Cmte PASSED staff recommendation to fwd Option 1 to the January 3rd Council Consent Agenda. MOVED by Councilman Faison. SECONDED by Councilman Park. PASSED Unanimously. D. Litter Removal Contract – 5% Increase in Funding for 2006 Cmte PASSED staff recommendation to fwd Option 1 to the January 3rd Council Consent Agenda. MOVED by Councilman Faison. SECONDED by Councilman Park. PASSED ALL Unanimously: Land Use/Transportation Committee Page 2 December 19th, 2005 G:\LUTC\LUTC Agendas and Summaries 2005\12-19-05 LUTC Minutes.doc E. S 333rd St and 1st Way S Street Traffic Signal – 50% Design Approval PASSED staff recommendation to fwd Option 1 to the January 3rd Council Consent Agenda. MOVED by Councilman Faison. SECONDED by Councilman Park. PASSED Unanimously. F. Gravel Street Maintenance Ken Miller provided background information. PASSED Option 2 to the January 3rd Council Consent Agenda and directed staff to fix the pothole on 300th. MOVED by Councilman Faison. SECONDED by Chair Dovey. PASSED Unanimously. Mr. Miller stated that staff recommends continuing the current policy of not maintaining gravel roads. There are approximately 4-5 miles of gravel road left in the City of Federal Way. Public Comment: Anita Chapman, Resident, said that there are four families stuck on that gravel road. She also said that in 1965 the road was not gravel and she doesn’t know where the gravel came from. Her neighbor told her that the city graveled it. She says it has huge rocks and potholes; it should be paved to join 24th Avenue SW and it is only 75 yards long. Her neighbor has black-topped their portion. She is worried when she has to navigate it and last year she got her car stuck in a monster pothole. Gene Embro, Resident, said he lives on the corner, his driveway is on SW 300th St. He says he has always paid his taxes and that this is a public street, and it should be fixed. If Mrs. Chapman falls on the road the city might be facing a lawsuit. He says they don’t want to sue, but Mark Hillman, a lawyer, lives on their street and will help them. He was worried that Mrs. Chapman might get hurt in the large pothole when she walked to his house to get a ride to tonight’s meeting. Mr. Embro has spoken to Linda Kochmar about this; he says they just want help from their city. It’s only 75 yards. He asked Jack Dovey to treat seniors nicely. Chairman Dovey asked Ken Miller about a Public Notice sign he noticed in one of the pictures for 20th Ave. S. Mr. Miller responded that that land will be platted and the developer will be required to improve that street. Council agreed that many of the currently unpaved streets might be paved & improved in this fashion. Mr. Miller noted that SW 300th Street is about 150 feet long and is not likely to have a development go in. In 1997 Federal Way’s City Council upheld the pre-existing King County policy of not maintaining gravel roads. Ken Miller said that of the five miles, four of those miles are within the Tacoma East Edition plat that has vacated ROW based on the Ballinger Act of 1909. This means that approximately one mile is in City ROW. Mayor McColgan asked how much it would cost to re-gravel this section of road? Mr. Miller responded that since no-one else maintains gravel roads he has no numbers on this. Mayor McColgan asked how much it would cost asphalt it. Mr. Miller said it would cost approximately $20,000 but noted that drainage would be a big question – and could pose an additional cost. If they pave it the water will flow much faster into their yards instead of filtering through the gravel and dirt. Councilman Park asked if the city has done anything on gravel roads. Mr. Miller said it has not. Councilman Park said his sense was that the City needs to repair the potholes since “we” have not done anything for 15 years. Councilman Faison clarified that to asphalt and do the drainage will cost over $20,000, sidewalk and streetlight improvements were not included. He suggested the City needs a comprehensive plan and does not want to vote on this specific issue but wants to know how the City can implement long-term solutions to issues like these. Can the City partner with property owners to improve things? Mayor McColgan asked if this street could be used as a pilot project. Deputy Mayor Kochmar asked if SW 300th St was a city road. Ken Miller said it is an un-maintained city road. Deputy Mayor Kochmar then said that this does not relieve the City of the responsibility of a city-owned road. She agreed that council members should review the policy and also that SW 300th should be used as a pilot project. Chair Dovey asked for clarification on if this is, in fact, a city owned road. Mr. Miller said the city does not own the road. He said it is in city property and is in our ROW but has never been maintained. He continued that the real way to fix the problem is to rip up the road and then compact it after respreading new gravel. The City would need to rent equipment. The estimate to fix the pothole is about $800 for a temporary fix. The committee wants to re-evaluate the pot-hole issue. Council needs a policy before moving forward. Councilmember Park directed staff to research this issue while fixing this gravel road on SW 300th Street. Cary Roe responded that staff will research the issue, Land Use/Transportation Committee Page 3 December 19th, 2005 G:\LUTC\LUTC Agendas and Summaries 2005\12-19-05 LUTC Minutes.doc inventory what staff has and figure out how to fix this particular issue. He noted there are three types of gravel roads. Councilman Faison directed staff to not rush the process, but to find out what residents (in the East Tacoma Edition) want? Perhaps send them a letter or hold a neighborhood meeting. Chair Dovey directed staff to return to LUTC with information before contacting residents. G. S 373rd St Bridge – 30% Design Status Update Cmte PASSED staff recommendation to fwd Option 1 to the January 3rd Council Consent Agenda. MOVED by Councilman Faison. SECONDED by Councilman Park. PASSED Unanimously. H. 2006-2009 Agreement for the South County Area Transportation Board (SCATBd) Cmte PASSED staff recommendation to fwd Option 1 to the January 3rd Council Consent Agenda. MOVED by Councilman Faison. SECONDED by Councilman Park. PASSED Unanimously. I. Proposed text amendments to FWCC Chapter 22, “Zoning”, pertaining to City Center and Neighborhood Business Zones Lori Michaelson provided background information. Cmte agreed to ask questions on this agenda item at the next LUTC meeting on January 9th, 2006. Ms. Michaelson said there are 27 amendments up for approval. Staff recommends Option 1 and awaits the committee’s direction. Mayor McColgan asked if staff recommendation excludes the 4 amendments the commission rejected? Ms. Michaelson responded that this report takes the commission’s changes and incorporates them into the revised document before this committee. Councilman Faison asked to have specific pictures as visuals at the next meeting; he wants to see what the controversial zoning changes might look like. (Single & multi-tenant examples. GenEx is a single-tenant example.) Kathy McClung said that staff wants to be thorough and asked that Council members e-mail or call staff with all questions, either to Lori, Patrick Doherty, or to her. Linda Kochmar asked to go over non-conforming issues. Councilman Faison asked if height limits could be eliminated. Ms. Michaelson responded that they cannot because that would require an environmental review (EIS). Patrick Doherty said that the reason staff did not propose height changes is because significant changes would affect SEPA. Staff is currently doing a SEPA that will include the height discussion and require an EIS. Chair Dovey said that the goal is for Council members to come to staff with questions in the next few weeks so this can be moved forward quickly to the full Council. 5. FUTURE MEETINGS The next scheduled meeting will be January 9th, 2006. 6. ADJOURN The meeting adjourned at 6:52 p.m.