Parks Comm MINS 09-05-2005CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, September 1, 2005 Hylebos Conference Room
6:00 p.m. City Hall
MINUTES
Chair C. T. Purdom called the meeting to order at 6:05 p.m.
Present: Chair C. T. Purdom, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Cindy Dodge, Joel Howitt, Fred
Konkell, Tom Medhurst, Marie Sciacqua and David Talcott.
Staff: Donna Hanson, PRCS Director, Steve Ikerd, Parks and Facilities Superintendent, B. Sanders, Parks Planning
and Development Coordinator and Mary Faber, Recreation and Cultural Services Superintendent.
Guest: Jeanne Burbidge, City Council member.
Konkell moved: Pfeiffer seconded motion to approve the August meeting minutes as written. Approved
unanimously.
NO PUBLIC FORUM.
COMMISSION BUSINESS
Lakota/Sacajawea Master Plan – Parks Planner B. Sanders introduced Ed McCloud and Lauren Perry who in turn
presented the Lakota Master Plan per the revisions discussed at their last commission presentation. They strive to
design each park with its own character and in this case, using adjoining resources (school, fields, etc). The final
concept plan maximizes development of athletic facilities on the north side of the site and emphasizes passive
recreational activities on the south side of the site. Dennis moved; Pfeiffer seconded motion to forward
recommendation to the Council Committee adding drainage area concerns, fencing around the play areas and sand
volleyball courts with commission endorsement. Motion passed unanimously. The Sacajawea Master Plan was
created with genuine elements to appear more park-like. The final concept plan proposes modest changes to the
locations of the existing athletic facilities and adds passive recreational uses to the SE corner of the park. Pfeiffer
moved: Bright seconded motion to forward recommendation to the Council Committee with additions: 1) workable
extended joint operating agreement with school and Little League; 2) is long jump needed or reconfigure track: 3)
increase restroom capacity; and 4) reconfigure cell phone towers. Motion passed unanimously.
Field Scheduling Meeting – Pfeiffer reported that he had met with John Hutton on field scheduling for Fall and
Spring use. He said there were 15 user groups in addition to those scheduled by Parks and Recreation. Pfeiffer said
the scheduling process has been in effect for years and is working well.
Sacajawea Field Warranty – Pfeiffer reported that the field turf contractor came in with a vacuum and removed
excess rubber and sand. Compaction helps with leveling field and generally helps with the waving of the field.
They will return the second or third week of September to complete the process. Labor will be charged but
materials that are reapplied will be under warranty. This should extend the life of the field 8-10 years.
STAFF REPORTS
Fundraising Campaign – Superintendent Faber reported that a brochure on the fundraising campaign was completed
and in circulation prior to Festival Days. Commissioner Sciacqua was in charge of recruiting volunteers for the
booth to supply brochures and information on the fundraising campaign. She estimated approximately 100 of the
250 printed brochures were distributed at Family Fest. Superintendent Faber distributed the proposed mission
statement for the new Community Center for review by the commissioners prior to action at the October meeting.
Cabin/Park Design – SWM staff and the design engineer will be available for the October 6th Parks and Recreation
Commission meeting to discuss drainage concerns and the pervious pavement.
Community Center – Earth mobilization is being done at this time by Lloyds.
Parks and Recreation Commission, September 5, 2005 Page 2
Parks, Recreation Open Space Plan – Parks Planning and Development Coordinator, B. Sanders, presented potential
methods for public input: stakeholder interviews (i.e. school district), survey the 15 user groups, survey public then
invite to focus group discussion, public events with a wider range than open house, update City website with
information and include on City TV, include survey in recreation brochure, information available at Farmers
Market, arts & craft fairs, and information through Chamber of Commerce and other community groups. A draft
survey will be e-mailed to commissioners prior to distribution for comment.
Camp Kilworth – Staff and City Manager have been meeting with the Boy Scouts and a report most likely will be
provided to the City Council in September.
Downtown Public Space – A workshop by RTKL Consultants was presented on Monday, August 29th from 6:00 to
8:00 p.m. in the Council Chambers. The presentation featured concepts for downtown public spaces and asked the
audience to provide preferences for downtown Federal Way. The second workshop on this subject is scheduled for
September 27th at 6:30 p.m. in the Council Chambers.
French Lake Park – Citizen comments on the Off Leash Dog Park have been positive. Cost efficient methods to
provide environmentally responsible “doggie bags” is under discussion.
Dumas Bay Park – Staff has been in contact with Mr. Schrantz on his concerns about the park. PSE needs to be
contacted for parking lot lighting and signs on parks hours are posted. Staff has been in contact with the
Washington State Fish and Wildlife concerning the sanctuary as well.
PENDING ITEMS
Special Event Permit Policies Thompson Property
NEXT MEETING/AGENDA ITEMS
Hylebos Cabins Park West Hylebos Boardwalk Community Center Update
All City Clean-Up Mission Statement Camp Kilworth
Downtown Public Space Lake Killarney Park Sacajawea Field Update
Parks, Recreation Open Space Plan
ADJOURNMENT
Chair Purdom adjourned the meeting at 8:35 p.m.
NEXT MEETING IS NOVEMBER 3, 2005