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Parks Comm MINS 11-03-2005CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, November 3, 2005 Hylebos Conference Room 6:00 p.m. City Hall MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: Chair C. T. Purdom, Vie Chair George Pfeiffer, Ade Bright, Don Dennis, Cindy Dodge, Joel Howitt, Fred Konkell, Tom Medhurst and Marie Sciacqua. Unexcused: David Talcott. Staff: PRCS Director Dona Hanson, Parks Operations and Facilities Superintendent Steve Ikerd, Parks Planning and Development Coordinator B. Sanders and Administrative Assistant Peg Wright. Guests: Surface Water Manager Paul Bucich. Sciacqua moved: Dennis seconded motion to approve October Parks and Recreation Commission meeting minutes as written. Approved unanimously. No public forum. COMMISSION BUSINESS Hylebos Cabins Park – Parks Planner B. Sanders reported on the upcoming improvements to the Hylebos Cabins Park area. One proposal is to pave the gravel parking lot with a pervious concrete product. Surface Water Manager Paul Bucich presented information as well as a demonstration on how pervious concrete works compared to regular concrete products. He stressed the importance of water flow through the product, especially when it is close to wetland areas. It is the first time this product will be used in a City park so staff will be monitoring how it mimics natural drainage. He also introduced a product called Perco-crete that will be used for sidewalks. It is unique in that it absorbs the water then releases it gradually with about one-third its volume evaporating into the air and the remainder draining into the ground. The best way to maintain the pervious concrete is to vacuum/street sweep twice a year and avoid planning extensive deciduous trees that would grind in. It accommodates weight, i.e. loaded buses, by using a larger base of gravel/rock below the pervious concrete. Dennis moved: Bright seconded motion to forward commission recommendation to use pervious concrete for the parking lot and perco-crete for the sidewalks at the Hylebos Cabins Park to the Council Committee. Motion approved unanimously. All City Clean-Up – Topic was moved to the December commission agenda. Thompson Property – “Naming” committee is Joel Howitt, Don Dennis and Fred Konkell. They will meet and bring naming options to the commission in December. Park design is at the point where Sanders will put it out to bid in the Spring. Costs have escalated so she will be reviewing savings from other projects to fund higher costs of certain components. Discussion followed on items that could be eliminated in the initial phase then added later when funding is available. French Lake Park – Pfeiffer asked commissioners to visit the park and make observations to share at the meeting. Superintendent Ikerd said he has a bid out for a double gate at the entrance. Director Hanson said she has not received any complaints from users or neighbors of the park. The spokesperson for the dog-user group has submitted sample rules for consideration for park signage. It was suggested that the work agreement with Grandview Park be reviewed since Federal Way has a dog park and citizens will use the local site. Pfeiffer reported that “NO dog” signs need to be posted at all sports fields and enforced. Fields at Celebration Park are currently being used for dog training by many individuals. Feces are occasionally not being disposed of properly and urine soaks in to the fields causing health concerns for sports-users, coaches and spectators. Community Center Support Drive – November 20th will be the first major fund-raising event for major contributors from previous campaigns. Howitt said the committee is looking for their first major donation. The coordinator and Superintendent Faber did a Power Point presentation to the Chamber of Commerce on Wednesday, November 2nd on the fundraising campaign. Parks and Recreation Commission, November 3, 2005 Page 2 STAFF REPORTS Parks and Recreation Open Space Plan – Sanders reported that she received proposals from four firms who were interviewed by staff. There was no clear finalist so additional information is being sought to narrow it down to the top two firms then reference checks will be done. Chair Purdom reminded the commission that the PRHSPS Council Committee meeting time has changed to 6:00 p.m. instead of 5:30 p.m. and will meet at that time in the future. Director Hanson distributed a draft 2006 Work Plan to commissioners. PENDING ITEMS Special Event Permit Policies NEXT MEETING/AGENDA ITEMS All City Clean-Up Thompson Property Re-Naming Community Center Support Drive French Lake/Review Grandview Contract Field Signs/No Dogs Allowed Parks and Recreation Open Space Plan 2006 Work Plan ADJOURNMENT Chair Purdom adjourned the meeting at 7:40 p.m.