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Parks Comm MINS 12-01-2005CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICE PARKS AND RECREATION COMMISSION Thursday, December 1, 2005 Hylebos Conference Room 6:00 p.m. City Hall MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: Chair C. T. Purdom, Vice Chair George Pfeiffer, Don Dennis, Joel Howitt, Fred Konkell, Marie Sciacqua and David Talcott. Excused: Ade Bright. Unexcused: Cindy Dodge, Tom Medhurst. Staff: PRCS Director Donna Hanson, Parks and Facilities Manager Steve Ikerd, Parks Planning and Development Coordinator B. Sanders. Pfeiffer moved: Konkell seconded motion to approve the November meeting minutes as written. Motion passed unanimously. No public forum. COMMISSION BUSINESS All City Clean-Up – Chair Purdom inquired on the status of the Clean-Up and asked if that referred to parks only within the City. Discussion followed with Superintendent Ikerd stating that Earth Day and Arbor Day will be combined and celebrated on April 22, 2006. Council member Burbidge originally brought the idea to the commission. Chair Purdom said the commission needs clarification on what she envisions for this event before pursuing. Purdom suggested information on stewardship programs and “Adopt-A-Park” programs. Director Hanson will provide information on programs from other cities. Thompson Property Re-Naming – Commissioners Howitt, Konkell and Dennis gathered extensive information and recommended three names – Cascade, Colonial or Sunset Park. After group discussion, Konkell moved; Dennis seconded motion to recommend to the Council Committee to rename Thompson Property, Cascade Park. Motion passed with a majority vote of four in favor and three opposed. Community Center Support Drive – Howitt reported that the first campaign event was poorly attended. One major contribution came in after the event for $5,000. Commissioners were impressed and appreciative of the donated hors d’oeuvres from Metropolitan Market. STAFF REPORTS French Lake/Grandview Agreement – Director Hanson reported that the agreement with Grandview terminated in late 2004 with no contract extension. The City has continued support with staff working occasionally but is not obligated with the one-year contract expired. Field Signs/No Dogs – Superintendent Ikerd referred to the Parks Ordinance on pets not being allowed on swimming beaches, play areas in any park or any park building. He distributed examples of signs to commissioners for review. Discussion followed on the necessity of the 30’ guideline around athletic fields to keep animal waste away from spectators as well as players. Hanson would like to see all parks signage uniform and all stating the same rules from park to park. 2006 Work Plan – Konkell moved: Talcott seconded motion to approve the DRAFT 2006 Work Plan. Motion carried unanimously. Parks and Recreation Open Space Plan – Parks Planning and Development Coordinator Sanders reported that after an exhaustive procedure, a decision and offer was made to one of the consulting firms, AHBL in Tacoma, for the Parks and Recreation Open Space Plan. The principal from the firm will be Len Zickler. Parks and Recreation Commission, December 1, 2005 Page 2 Commissioners and staff discussed Special Event Permit Policies concerning event fees vs. fees charged to cover maintenance staff and support, City sponsorship requests in lieu of fees, etc. Pfeiffer said he thinks charges associated with the permit should be contingent on what it costs the City for the support rather than the small base fee that does not pay for staff support, clean-up, supplies, extended hours. Director Hanson said the current permit application reads the PRCS Director has authority to waive fees. She said when gate fees are accessed, a portion is paid to the City because paid participants determine them. The base fees can be waived at Director discretion if they are a 501c non-profit organization. Chair Purdom asked for information on the permit base fees to review. NEXT MEETING/AGENDA Community Center Update Parks and Recreation Open Space Plan Dumas Bay Park Update Lake Killarney Parking Lot Closure Special Event Permit Policies Earth Day & Volunteer Events Adopt-A-Park/Stewardship Policies PENDING ITEMS Commission Orientation/Impact Fee Update Park Signs-Categories ADJOURNMENT Chair Purdom adjourned the meeting at 8:16 p.m.