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Parks Comm MINS 01-06-2005CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, January 6, 2005 Hylebos Conference Room 6:00 p.m. City Hall MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: Chair C.T. Purdom, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Cindy Dodge, Joe Henry, Joel Howitt, Fred Konkell, Tom Medhurst, Marie Sciacqua and David Talcott. Staff: Parks Operations Superintendent Kurt Reuter, Recreation and Cultural Services Superintendent Mary Faber, Parks Planning and Development Coordinator Betty Sanders, Dumas Bay Centre Coordinator Rob Ettinger, Economic Development Director Patrick Doherty and Administrative Assistant Peg Wright. Guests: Jeanne Burbidge and Eric Faison, Council members. H. David Kaplan, Bette Simpson, Carrol Clemens, Kathy Franklin, Jack Lintelmann, Russ Wolfe and Dan Kettner. Dennis moved; Talcott seconded motion to approve amended December, 2004 meeting minutes. Correction: Henry listed as excused. Motion passed unanimously. PUBLIC FORUM H. David Kaplan – Kaplan had two items for discussion. The first being the Public Open House for the City Center Access Study scheduled for February 3, 2005 from 4 p.m. to 7 p.m. The Open House overlaps the next scheduled Parks and Recreation Commission meeting. He strongly recommended representation from the Parks and Recreation Commission to provide input on one of the alternatives. This alternative recommends a freeway/bridge/exit access to S. 312th Street that would negatively impact Steel Lake Park. The second item is the gift catalog information he provided for the packet. He is available for questions or to share information on the process. COMMISSION BUSINESS Special Event Permit/Federal Way Symphony – Superintendent Faber distributed an addendum to the PRHSPS Council Committee memorandum recommendation to the Parks and Recreation Commission. The Arts Commission recommendation is to approve the event as Option #1, Fee Option B – one year trial, special event fee of $1,500, business loss fee of $5,000 and the City would sponsor the event for use of other City resources. Chair Purdom asked Faber the difference between the FW Symphony proposal and Relay for Life proposal that was rejected last month. Discussion followed on the FW Symphony fees associated with the event, parking issues, number of attendees, turf and irrigation damage, loss of revenue at Dumas Bay Centre, noise impact, use of parks maintenance staff and the in-kind costs incurred by the City. Dennis moved: Dodge seconded motion to accept Option 1, Fee Option B as appropriate with the amendment. Discussion followed. Konkell moved: Talcott seconded amendment to the original motion to include wording of “a potential business loss up to $5,000” be included. Motion passed as follows: Purdom – yes Pfeiffer – no Bright – yes Dodge – yes Konkell – yes Henry – abstain Talcott – yes Dennis – yes Howitt – yes Addendum A includes wording on the $8,440 additional costs to the City. Pfeiffer moved: Dennis seconded motion to clarify wording. Motion carried unanimously. Recommendation reads, “Federal Way Symphony would pay the special event fee of $1,500 and potential business loss up to $5,000. The City would sponsor the event for use of City resources up to $8,440 per Addendum A.” Motion passed as follows: Purdom – yes Pfeiffer – yes Bright – yes Dodge – yes Konkell – yes Henry – abstain Talcott – yes Dennis – yes Howitt - yes FW American Little League Batting Cage Proposal – Superintendent Reuter introduced Jack Lintelmann of the FW American Little League. Lintelmann introduced a proposal for a 2-station batting cage at Sacajawea Park/Middle School. The proposed site for the batting cage includes both city and school district properties. Approximate cost of the cage is $12,000. The FWAmerican Little League has obtained donations of material and labor to offset most of the cost for construction. Chair Purdom asked if a use agreement was in place with the FW school district. Lintelmann said he contacted the school principal as well as management on the probability of the batting cage on school property and received verbal approval for the project. Vice Chair Pfeiffer discussed the proposed Master Plan that could be implemented within five years and would potentially call for the removal of the batting cage. Lintelmann said that would not pose a problem. Discussion followed on the exact amount of area needed to construct the cage, joint use for adults, City liability, hours of operation and lighting. Chair Purdom asked the FW American LL to present a formal proposal with a site map to scale and a letter supporting the action from the school district. The proposal and supporting documentation will need to be reviewed by the city’s legal department before final approval is granted. Gift Catalog – Kaplan said that once the Community Center gets to the 85% approval stage, that is the time to begin working with the design team to identify the elements that could be placed in a gift catalog. Vice Chair Pfeiffer asked how much money was raised for the Celebration Park gift catalog. Kaplan replied $375,000 for Celebration Park and over $400,000 for Knutsen Family Theatre. Dennis asked about a volunteer committee to administer the process. Kaplan stated that he feels the Parks and Recreation Commission must be the “leading force”. B. Sanders said she thinks the project will go out to bid in April 2005. Superintendent Faber said the gift catalog would be administered by her staff at KLCC. Downtown Park Study – Director Hanson distributed a memorandum relating to the subject of whether or not the City should conduct a feasibility study for a downtown park in 2005. The 2005/2006 adopted budget includes $90,000 for this study. Potential components in the study would include; land uses, planned redevelopment, development criteria, a listing of potential sites, developing range of costs, and identifying a possible trail connection between Celebration Park and Steel Lake Park. Economic Development Director Patrick Doherty gave additional information for consideration. Council member Faison spoke in support of the downtown park and the proposed study. Faison said a market study analysis would need to be completed prior to and in addition to the $90,000 study. Superintendent Reuter will acquire the City Center map and distribute to commissioners in the February commission packet for review. STAFF REPORTS Thompson Park Update – Sanders reported that the department is in the process of selecting an archaeologist to do the archaeological study for the site. Madrona Park Update – The dry weather has allowed good progress on park development. Sanders reported that all major clearing has been completed, sidewalks are in place, concrete abutments were poured, a substantial portion of the grading for the trail has been done and most work for the pedestrian crossing on South 356th Street is complete. A small bridge will be required over one of the wetland areas. Community Center Update – Architects gave staff a complete walk-through of the latest building plans. One meeting discussed interior design and coordination with the interior artist. Other issues discussed included the aquatic area layout, circulation and site issues, and the need for coordination with adjacent Weyerhaeuser buildings. Superintendent Faber is discussing the potential for a concession area inside the building entry. Responsibilities are being analyzed to determine what roles staff, design consultants, or construction management personnel will have during construction. PENDING ITEMS Lakota/Saghalie Master Plan – discussed the need to schedule public meetings. PRHSPS Council Committee meeting will now be held at 5:30PM the second Monday of each month. Vice Chair Pfeiffer will attend the January 10, 2005 meeting in Chair Purdom’s absence. NEXT MEETING/AGENDA ITEMS FW American Little League Batting Cage Gift Catalog Schedule Lakota/Saghalie Master Plan Meetings Community Center Update Downtown Park Study Madrona Park Update Thompson Property Update ADJOURNMENT Chair Purdom adjourned the meeting at 8:05 p.m.