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PRHSPSC MINS 01-11-2005 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, January 10, 2005 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey, Mayor Dean McColgan, Deputy Mayor Linda Kochmar; Council member Eric Faison, David Moseley, City Manager, Patrick Doherty, Director of Economic Development, David Tracy, Municipal Court Judge, Amy Jo Pearsall, Assistant City Attorney, Chief Kirkpatrick, Director of Public Safety, Kurt Reuter, Park Operation Superintendent, Mary Faber, Recreation & Cultural Services Superintendent, Rob Ettinger, Dumas Bay Centre Coordinator Services, Donna Hanson, Director, Mary Jaenicke, Administrative Assistant. Guests: George Pfeiffer, Parks and Recreation Commission; Lana Bostic, Arts Commission, Barbara Reid, Citizen Chair Burbidge called the meeting to order at 5:35p.m. PUBLIC FORUM None COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Dovey and Burbidge moved to accept the December meeting minutes as written. Motion passed. BUSINESS ITEMS Federal Way Symphony Special Event Use Request Ms. Faber provided the committee a revised memo. Both the Arts Commission and the Parks and Recreation Commission made amendments to the memo at their January meeting. Both commissions recommended option 1, which is to approve the event on a one year trial basis, with the understanding that the Federal Way Symphony would be responsible for the special event fee, and pay up to $5,000 for business lost due to the event. The City would sponsor the event for use of City resources that are not associated with the enterprise fund. Those resources include staff planning support and event support. The projection for in kind services is $8,480.00. The $8,480.00 represents a calculation of the total cost of city resources. This is a ticketed event, and they are anticipating 300-400 attendees. The rental fee for the event will be paid to the Dumas Bay Centre, because it is an enterprise fund. Council member Ferrell moved to approve option 1b) Approve use on a one-year trial basis of the Dumas Bay Centre Park grounds for a Federal Way Symphony concert to be held during the month of August 2005, with fee option b) The Federal Way Symphony would pay the special event fee of $1,500 and potential business loss of up to $5,000. The City would sponsor the event for use of City resources of up to $8,480 as outlined in Addendum A. Forward to full City Council on January 18, 2005. Centerstage Lease Agreement-Steel Lake Park Annex Ms. Faber announced that Centerstage is no longer interested in leasing space at the Steel Lake Annex. They are going to share a lease with the Federal Way Symphony. King County Developmental Disabilities Grant Ms. Faber stated that funds from this grant would allow the City to offer programs designed for individuals with disabilities, such as horticulture, swimming and fitness programs. The grant is $4,200 for the period of service between January 1, 2005 and December 31, 2005. Council member Dovey moved to accept the King County Developmental Disabilities Grant in the amount of $4,200 for the period of service between January 1, 2005 and December 31, 2005. Council member Ferrell seconded. Downtown Park Study Ms. Hanson reported that $90,000 for a downtown park study has been included in the 2005/2006 budget. Staff is asking for Council input regarding what to include in the RFP. The Downtown Park Study is on the February agenda PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday January 10, 2005 Summary Page 2 for the Parks and Recreation Commission. Mr. Doherty hopes to submit the RFP for the City Center Study in February. Mayor McColgan asked if a downtown park would be part of Lelands overall scope of work. Mr. Doherty answered that Leland is interested in analyzing Federal Way’s market, and finding out what strategies there may be for pursuing redevelopment in the city center. Leland may discover that other amenities would be appropriate. Leland will not analyze what kind of park, what characteristics, what programming there will be and other things of that nature. They may discover that a well-designed city center park may be the type of amenity needed for redevelopment. But it will not be at the same level of scope of services related to the park. Council member Ferrell asked if it was possible to integrate the downtown park study with the city center study. Mr. Doherty answered that the contract that is being developed with Leland would not go into design or location of a park. Mr. Moseley stated that they are parallel, the motivation to start the park study as soon as possible is because there is a potential that one can form the other, although one is not dependent on the other. The comp plan as it relates to a downtown park is tied to the city’s downtown vision. Mr. Moseley stated that it is important that Leland know that we will be doing a park study. Council member Faison stated that it important to start the downtown park study, so that by the time the Leland study is done, we can start to work simultaneously on both projects. Council member Dovey asked if it was possible to add onto the Leland contract instead of having two contracts. Mayor McColgan said that staff needs to ask Leland what it would take to include a downtown park in their study. Mr. Doherty will notify Leland that we are interested in a downtown park. Chair Burbidge stated that a downtown park would enhance economic development opportunities. Council member Ferrell firmly believes that we need a downtown park to create a sense of center in the community. After a lot of discussion it was agreed that the first step is to work with Leland, and ask them how much service they can provide for a downtown park study within the current contract. Mayor McColgan directed staff to tell Leland that Council is interested in including a park in the downtown development, to do a quality of life perspective and an economic development perspective, and ask how will this fit into the current contract. PENDING ITEMS Ms. Hanson distributed a memo updating committee members on the Community Center, Madrona/Armstrong Park and Thompson Park. ANNOUNCEMENTS None NEXT MEETING February 14, 2005 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 6:28p.m.