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PRHSPSC MINS 05-09-2005 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, May 9, 2005 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey, Deputy Mayor Kochmar, David Moseley, City Manager, Derek Matheson, Assistant City Manager, Brian Wilson, Deputy Director of Public Safety, Amy Jo Pearsall City Attorney, Angelina Allen-Mpyisi, Human Services Manager, Kelli O’Donnell CDBG Coordinator, Donna Hanson, Director, Kurt Reuter, Park Operations Superintendent, Mary Faber, Recreation & Cultural Services Superintendent, Steve Ikerd, Property Services Manager, Mary Jaenicke, Administrative Assistant. Guests: Bob Kellogg, Barbara Reid, H. David Kaplan, Friends of French Lake Park, C.T. Purdom Parks and Recreation Commission, Richard King and Human Services Commission, Kris Bush NW Parks Foundation, Mike McCoy and Mark Freitas and other members of the FW Amateur Radio Club. Chair Burbidge called the meeting to order at 5:34p.m. PUBLIC FORUM H. David Kaplan: Mr. Kaplan stated he was speaking as a representative from the Friends of French Lake Park. The new citizens group consists of eight members, four of them former Parks and Recreation Commissioners. The organization was formed to preserve and enhance French Lake Park. Mr. Kaplan stated that they met with Lakehaven’s Water Manager John Bowman, to discuss Lakehaven’s future plans with their share of French Lake Park. Mr. Bowman discussed the Oaisis project, which would involve the installation of 27 new wells. Mr. Kaplan asked that the City do something constructive with French Lake Park. The Friends of French Lake Park would like to work with the City of Federal Way and Lakehaven to make the park useable. Bob Kellogg: Mr. Kellogg stated that French Lake Park is a beautiful place, and reminds him of what Federal Way used to be. He also stated that it is a shame to keep French Lake Park in the shape that it is. There needs to be places for young families to go to. Do not discount the park because Lakehaven is talking about 27 wells. It could be a long time before that ever happens. Barbara Reid: Ms. Reid stated that she has been involved with this project for about 10-12 years. She stated that French Lake Park serves a neighborhood, and there are apartments across the street that has young families. The problem is that the entrance to the park is hidden, and there is not easy access. The park needs development from the City. The park needs amenities. The city will lose the park if they abandon it. She urged the City of Federal Way to do something positive with that park. Bill: He stated that there are a tremendous number of people who use the park as an off-leash dog park, and a lot of the users are not Federal Way citizens. The park is very well known by dog owners. He stated that he was unaware of any other area in the city that allowed for off-leash dog parks. Council member Burbidge reported that there is an off-leash dog park in SeaTac, called Grandview Park. It is a beautiful park that allows dogs to run free. Cities in the area formed a coalition, and this park came to fruition. The subject of French Lake Park and Animal Control will be on the June Council Committee agenda. COMMISSION COMMENT C.T. Purdom: Mr. Purdom stated that the Parks and Recreation Commission agreed that French Lake Park is a beautiful area. The commission has looked at this issue a number of times. It always comes down to work load and money and other areas that need to be addressed. The full council has advanced additional areas that need to be looked at. The direction that the commission has taken has been towards developing more neighborhood parks as they have grown as a city. They will continue to look at the park, but there are difficulties in developing that property. The members of the commission are not sure how to overcome those difficulties. The commission will continue to listen, but they do have a work plan and priorities. He wanted the council committee to know that they have not ignored the issue. Federal Way Amateur Radio Club Mark Freitas introduced Mike McCoy, President of the Federal Way Amateur Radio Club. Mr. McCoy provided a power point presentation that discussed the organization, which incorporated in October of 1998. The purpose of the club is to support emergency communication of City of Federal Way CERT and NET teams. The club is a 501(c)3 and they are able to ask for donations, and apply for grants. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday May 9, 2005 Summary Page 2 APPROVAL OF SUMMARY Council members Dovey and Ferrell moved to accept the April meeting minutes as written. Motion passed. BUSINESS ITEMS Park Maintenance Contract Mr. Ikerd reported that he received quotes from four companies. Myers Master Lawncare. submitted the lowest responsive bid. The total amount of the contract is $51,348.86, which includes $3500 in additional services. Myers Master Lawncare has provided acceptable services for the city in the past. It was clarified that the hourly rate is for additional services. Council member Ferrell moved to approve the RFQ from Myers Master Lawncare and authorize staff to draft a one-year contract totaling $51,348.86, which includes $3,500.00 in additional services and place before City Council on May 17, 2005. Council member Dovey seconded. Motion passed. Northwest Parks Foundation – Parks Safety Net Fund Management Ms. Faber introduced Kris Bush, the Executive Director of the Northwest Parks Foundation. The Northwest Parks Foundation would accept cash donations and account for those cash donation. A 5% management fee would be charged for every donation over $25.00. Also, if a citizen makes a donation using a credit card, Northwest Parks Foundation would pay the merchant fee and charge it back to the City. Once a month the City will receive a single check. Northwest Parks is responsible for doing all of the accounting. The Foundation was formed in 2002 to address the lack of funding for parks and recreation facilities. Council member Dovey moved to authorize the City to enter into an Agreement with Northwest Parks Foundation to establish and manage the Parks Safety Net Fund for City Parks and Recreation Projects/Programs for the collection of grants and private donations, and forward to the full city Council on May 17 for approval. Ferrell seconded. Motion passed. Capital Fund Raising Campaign Proposal for the New Community Center Ms. Faber reported that she and the Parks Commission Fundraising Committee spent a number of months working on the Campaign. They have been working with the Northwest Parks Foundation. The Foundation aided in developing the fund raising campaign based on the committee’s goals and ideas. Mr. Kaplan stated that the one thing that is missing from the fund raising campaign is the naming rights for the building. There is no mention of how much it would cost. Ms. Faber said that the naming of the building has been an unresolved situation. Staff has not received direction from Council regarding naming the center. The naming of the Center was left out intentionally, but it can be added at any time. Council member Dovey moved to authorize the City to enter into a Capital Fund Raising Campaign as outlined by the Fundraising Capital Fund Raising Campaign Proposal for the enhancement and improvement of elements with a goal of $500,000, and forward to City Council on May 17 for approval. Ferrell seconded. Motion passed. Amend 2005 CDBG Allocation to Federal Way Community Center for Senior Nutrition & Health Improvement Project Ms. O’Donnell that this is part of the 2005 CDBG project. The original project was for the purchase and installation of kitchen and health equipment that would benefit seniors and would be eligible for CDBG. After the funds were allocated, the policies of the consortium were changed because they were not spending the funds quickly enough. The deadline to spend the money has been reduced to May of 2006. The completion of the community center is not scheduled to be finished until the end of September 2006. They have been working with the County and Staff to identify other possible ways of using the funding. There are two options: 1) Cancel the 2005 CDBG award for the project, and consider funding construction of the project as part of the 2006 CDBG capital allocation process, and award the funds per the 2005 CDBG Contingency Plan. 2) Amend the 2005 CDBG award for the project, to pay for the CDBG eligible development costs. There are advantages and disadvantages for both options. Staff has recommended amending the 2005 CDBG award for project C05027 because the new Community Center will benefit Federal Way Seniors with expanded services, and it also provides a mechanism to complete the environmental review of a 2006 CDBG construction project as the second phase of the Senior Nutrition and Health Equipment for the new Federal Way Community Center, which will assist with timely expenditure of Federal Way CDBG funds. Ms. O’Donnell wanted to be sure that Council is aware that there my be changes to the King County CDBG Consortium that could limit the number of capital projects that can be funded by Federal Way alone in 2006. If council chooses to fund the construction phase of the Senior Improvements to the Community Center, there may not be CDBG funds available for other capital projects serving Federal Way exclusively. Council member Ferrell moved to amend the 2005 CDBG award for project C05027, in the amount of $89,825, for Senior Nutrition and Health Equipment for the new Federal Way Community Center, in the vicinity of 1095 S 324th Street, Federal Way, to pay for the CDBG eligible development costs including, but not limited to: permitting, PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday May 9, 2005 Summary Page 3 project management, environmental review, and bidding expenses for the portion of the federal Way Community Center benefiting senior citizens rather than for the construction costs for senior improvements originally proposed, and forward to the full City Council for consideration at the May 17, 2005 City Council meeting. Dovey seconded. Motion passed. Direct CDBG Entitlement Update Ms. O’Donnell stated that staff has been working on a decision for quite some time with the Human Services Commission, the county and the cities of Renton, and Shoreline who also have the option of participating in CDBG Consortium, or receiving the funds directly from the Federal Government. Ms. O’Donnell stated that she, and Ms. Allen-Mpyisi have been meeting with King County, Shoreline and Renton staff to negotiate with King County on what the future program would look like if they continued to participate in the King County CDBG Consortium as Joint Agreement Cities. They have reached a tentative agreement to share administration of the program, and are working on finalizing the written form to bring forward. In the past the county set their administrative set-aside, and Federal Way paid their pro-rata share of that. They had no control over how much the administrative costs were. Under the new proposal the County receives 10% of funds available for planning and administration, and is allowed to charge project management costs to capital projects. The Joint Agreement Cities (JAC) receives 10% for planning and administration, and agrees to take on additional responsibilities to assist with sub-regional allocations. Ms. O’Donnell stated that staff has met with the Human Services Commission, the City Manager, the Director of Community Development and Director of Finance to review the tentative agreement with King County. The administrations recommendation is to pursue this option as a way of controlling costs and containing the risk for future funding. There is a risk of indirect staffing costs that have been more difficult to quantify. The bottom line of the recommendation is that we would be able to contain the cost of the program, and by implementing the program we could get more money out to the community. The Human Services Commission meeting has been moved to May 23 to allow staff another week to work with King County to get everything in writing. If all of the details can be worked out, they would like to bring the Interlocal Agreement to the Human Services Commission at their May meeting. Federal Equitable Sharing Agreement Renewal Deputy Wilson explained that this agreement is a pre-requisite for the Police Department to disburse, spend or allocate any type of funds that come in through the Federal Government. The current agreement will expire in September 2005. The renewal agreement will run through September 2008. Council member Ferrell moved to recommend that the council approve the application for renewal and forward to Full Council for approval on May 17, 2005. Dovey seconded. Motion passed. PENDING ITEMS Council member Ferrell asked about an incident between a pitt bull and a 70 year old man. Deputy Wilson was not aware of the incident, but stated he would review the police report and report back. Deputy Mayor Kochmar questioned on whether or not there should be an Ordinance regarding people owning dangerous dogs. Mr. Moseley clarified that the animal control issue that will be on the June agenda will deal with how the City will handle animal control and King County. It will not deal with dangerous dogs. Council member Burbidge requested a report or update on transitional housing such as Habitat for Humanity, and Building the Bridge. She would like to hear this report some time in the future. ANNOUNCEMENTS -None NEXT MEETING – June 13, 2005 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:48p.m.