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PRHSPSC MINS 07-11-2005 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, July 11, 2005 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey, Deputy Mayor Kochmar, David Moseley, City Manager, Derek Matheson, Assistant City Manager, Anne Kirkpatrick, Director of Public Safety, Karen Kirkpatrick City Attorney, Iwen Wang, Director of Management Services, Kelli O’Donnell CDBG Coordinator, Donna Hanson, Director PRCS, Mary Faber, Recreation & Cultural Services Superintendent, Mary Jaenicke, Administrative Assistant. Guests: H. David Kaplan, Jean Warmbo, Helen O’Brien, Steven Schrantz, Victoria Doyle, Jack Huster, Sally Hurst, Citizens; Bonnie Knight-Graves, Arts Commission. Chair Burbidge called the meeting to order at 5:34p.m. Council member Dovey moved to add item D, which is Centerstage Theatre Arts Conservatory Funding to the agenda. Council member Ferrell seconded. Motion passed. PUBLIC FORUM H. David Kaplan: Mr. Kaplan stated that this was the worst year ever for fireworks. He suggested the city implement an education program on fireworks. There are many ways to educate the community. H. David Kaplan, Jean Warmbo, and Helen O’Brien: Spoke regarding the severe breaking and entering, and vandalism that is occurring in their neighborhood. They have scheduled a neighborhood watch program meeting on July 13 at 7:00pm at the 320th Library. They would like to have a representative from the Police Department at that meeting. They want to know what citizens can do to make their homes safer, and what can the police do for the citizens. Steve Schrantz and Victoria Doyle: Spoke in support of restoring Dumas Bay Park, and bringing back the bird wildlife sanctuary that was once there. It was also stated that a vacant lot adjacent to the park has been sold to a builder. All building codes need to be adhered to. Chief Kirkpatrick stated she would be updating Council at the July 19 meeting regarding the fireworks. During the 24-hour period the Public Safety Department handled 336 total calls for service. There were 110 firework complaints. 36 warnings were issued, 35 they were unable to locate, and 39 calls were for an area check only. They collected 55 pounds of fireworks. COMMISSION COMMENT Bonnie Knight-Graves: Chair of the Arts Commission updated the committee on summer projects that the Commission was currently working on. One of those projects was the 4th of July celebration. The other project currently running is the Summer Sounds on the Beach concert series. APPROVAL OF SUMMARY Council members Dovey and Ferrell moved to accept the June meeting minutes as written. Motion passed. BUSINESS ITEMS Proposed CDBG Allocation Process Ms. O’Donnell reported that the City Council recently adopted the Interlocal Agreement for the 2006-2008 application for CDBG. This was a very lengthy process that delayed the normal allocation process. Under the new agreement, the City will be limited to two stand-alone capital projects with only one that can be a construction project and one that is not construction. They can also allocate funds to projects that are currently underway. Staff is recommending to not open applications for 2006 CDBG capital projects. There are two projects that are currently funded that will likely be funded for 2006. Those two projects are improvements at the new Federal Way Community Center that would benefit seniors, and the Employee Development Services program at the Multi- Service Center. Council member Ferrell is a member of the board at the Multi-Service Center and recused himself. Council member Dovey moved to forward option 1 which is to not open for applications for 2006 CDBG capital projects. Identify existing projects that qualify for funding, and forward to the full City PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday July 11, 2005 Summary Page 2 Council for consideration at the July 19, 2005 City Council meeting. Council member Burbidge seconded. Motion passed. 2005 Dry Cleaning Project Chief Kirkpatrick reported that an RFP for dry cleaning services was issued on May 21, 2005. Three proposals were received. The proposals were evaluated, and Bel Custom Cleaners was the most responsive and provided the lowest bid. However, Bel Customs Cleaners did not receive favorable references. The Departments current cleaners, Regency Cleaners was also responsive, but their bid was slightly higher. Regency Cleaners has provided acceptable services and has been responsive to the department’s requests. The Department is requesting to use Regency Cleaners. Council member Ferrell moved to follow the recommendation of staff analysis and recommend that the City enter into a two-year contract with Regency Cleaners, and forward to full council at the July 19, 2005 regular meeting to authorize the City Manager to enter into a new two-year contract (August 1, 2005 through August 1, 2007) with Regency Cleaners. Council member Dovey seconded. Motion passed. Proposed Ordinance Amending Chapter 2, Article III, Section 2-54 of the Federal Way City Code to provide for the Certification of 7 candidates on the police Eligibility Record Ms. Kirkpatrick stated that this proposed Ordinance is to amend the current Federal Way City Code to allow certification of seven candidates on the police eligibility register. There has been minimal change to the Code language. The current Code certification rule is for five candidates, and they are changing it to seven candidates to comply with current law. Council member Dovey moved to recommend approval of the proposed Ordinance and forward to full Council for the first reading at the July 19, 2005 City Council Meeting. Ferrell seconded. Motion passed. Centerstage Theatre Arts Conservatory Funding Ms. Faber stated that Centerstage presented a proposal, and indicated that they were interested in managing Knutzen Family Theatre operations. Their proposal included moving into the Theatre, managing the Theatre and eliminating the rent. Staff spent a number of months reviewing their financial information, meeting with them and discussing different options. City of Federal Way staff was concerned about their financial stability, and their capability of managing the Knutzen Family Theatre operations. Staff has learned that Centerstage is not financially stable at this time. A one-year increase in funding to support Centerstage to assist with the budget gap would allow Centerstage to regain its financial stability under the new leadership. The Arts Commission decided to recommend to Council to increase Centerstages Contract For Services award amount from $8,000 to $18,000 for 2005, and adding $5,000 to their award amount in 2006. Council member Dovey asked if the Arts Commission would be coming back in two years asking for additional funding for their Cultural Plan? Ms. Faber answered that the Arts Commission felt very comfortable that they could still do their Cultural Plan. Council member Dovey moved to provide an additional $10k of funding through the Contract for Services Cultural Arts Programs for 2005 (the total contract would be $18,000) and $5,000 in 2006 as a one-time solution to assist with stabilizing the CS budget, and forward to the full City Council on July 19 for approval. Ferrell seconded. Motion passed. PENDING ITEMS Fireworks will be added to pending items. ANNOUNCEMENTS H. David Kaplan stated he would be willing to assist with the written materials, if Council decided to implement an education program for fireworks. NEXT MEETING – August 8, 2005 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:30p.m.