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PRHSPSC MINS 08-08-2005 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, August 8, 2005 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Mayor Dean McColgan, Deputy Mayor Linda Kochmar, David Moseley, City Manager, Derek Matheson, Assistant City Manager, Anne Kirkpatrick, Director of Public Safety, Karen Kirkpatrick City Attorney, Jenni Snell, City Attorney, Angelina Allen-Mpyisi, Human Services Manager, Donna Hanson, Director PRCS, Cary Roe, Director Public Works, Mary Jaenicke, Administrative Assistant. Excused: Council member Jack Dovey Guests: Ed Sedlak, Citizen, Merle Pfeiffer, Bob Hitchcock, Federal Way Festival Days. Chair Burbidge called the meeting to order at 5:30p.m. PUBLIC FORUM Ed Sedlak: Mr. Sedlak spoke regarding his concern about illegal fireworks being setoff in the community. He stated that the problem seems to be getting worse every year. Chair Burbidge stated that the Public Safety department is working on an action plan. City Manager David Moseley stated that they are looking at four different areas: 1) Enforcement will continue, 2) Increase public education, 3) Change state law to confiscate and cite if the person is in possession of fireworks, 4) Work with the Fire Department. Council member Ferrell stated that he would like to see the city take a much stronger emphasis. He would like citations to be issued, and have them go to court. COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Burbidge and Ferrell moved to accept the July meeting minutes as written. Motion passed. BUSINESS ITEMS Federal Way Festival Days Mr. Matheson provided a brief update on the upcoming Festival. The Festival will take place on August 26-28, 2005. They have added a car show, and there will not be a beer garden this year. The Federal Way Festival organizing group, Public Works, Public Safety and other city staff have been working on the parade route. This year the parade will stage on 312th in front of Steel Lake Park. Staff has been working on the Memorandum of Understanding, and it is estimated that the city is providing approximately $18,000 in in-kind support. Mr. Pfeiffer has been in touch with the Department of Transportation, and he has been assured that construction work on the 317th round-a-bout will not occur during the festival. Mr. Hitchcock added that staff has been great to work with. Resolution Relating to the Adoption of the National Incident Management System (NIMS) Mr. Roe stated that this Resolution adopts NIMS, which is a protocol on how both Federal, State, Regional and Local Governments will communicate in the event of an emergency. The mandate to adopt NIMS is coming from the Federal Government. Compliance is necessary to remain eligible for federal assistance when the President declares disasters, to maintain eligible to apply for homeland security grant opportunities. Council member Ferrell moved to approve the resolution to adopt the National Incident Management System and forward to full council for consideration at its September 6, 2005 meeting. Council member Burbidge seconded. Motion passed. Cancel the 2005 CDBG Allocation to Federal Way Community Center for Senior Nutrition & Health Improvement Project and Reallocate the Funds Ms. Allen-Mpyisi is asking that the CDBG allocation of $89,825 to the Federal Way Community Center for Senior Nutrition & Health Improvement Project be canceled and the funds reallocated to the 2005 CDBG Contingency Plan. The Kitchen, Senior Lounge and a Community Room were planned to be developed with the CDBG funds. These three areas are planned to be dedicated for senior use from 8:00 am to 5:00 pm, Monday thru Friday. After PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday August 8, 2005 Summary Page 2 these dedicated hours, the rooms would be available to be used for rental income. Federal regulations require that the revenue for the portion of the facility that is assisted by CDBG is tracked, and that the program income is returned back to the CDBG program. Based on the business plan for the Community Center, the spaces would generate revenue over the operating and maintenance cost that were intended to be used for the operation of the entire facility. Using CDBG funds for the senior improvements to the Federal Way Community Center would not be a good business decision. The first priority of the 2005 contingency plan is for the Federal Way Housing Repair Program, the remaining $2,000 would go to the Federal Way Boys and Girls Club. A 30 day public comment period is required prior to canceling the project and reallocating the funds. Council member Burbidge is on the Board of the Federal Way Boys and Girls Club, and recused herself from voting, which means this cannot be an action item because there is not a quorum. This item will go to Council on September 6 as Council Business. Proposed Ordinance Amending Chapter 6, Article I, Section 6-9 of the Federal Way City Code to authorize the court to order restitution in Hit and Run cases. Jenni Snell, City Staff Attorney explained that this is an Ordinance that authorizes the court to order restitution in hit and run cases where damages were not caused specifically by the driver leaving the scene of the accident. As it stands now, restitution cannot be ordered for Hit and Run crimes unless damage was caused when the driver left the scene of the accident. Council member Ferrell moved to recommend approval of the proposed Ordinance and forward to full Council for first reading at the September 6, 2005 City Council Meeting. Chair Burbidge seconded. Motion passed. Proposed Ordinance Amending Chapter 2, Article III, Sections 2-50 and 2-51 of the Federal Way City Code for the appointment of Commissioners Ms. Snell stated that there are two parts to the Ordinance. The current code does not provide protocol for the replacement of a Commissioner in the event of incapacity. The second part is to authorize the Civil Services Commission Chair to appoint an alternate to commissioner status to form a quorum. Council member Ferrell moved to recommend approval of the proposed Ordinance and forward to full Council for first reading at the September 6, 2005 City Council Meeting. Chair Burbidge seconded. Motion passed. Target Corporation Grant/Donation Award Chief Kirkpatrick stated that this is a grant that the Department has applied for in the past. This year they applied for a $1,000.00 donation to be used toward the purchase of a laptop computer for the Police Explorer “Kid Identification Program”. Council member Ferrell moved to approve and accept the Target Corporation Grant/donation Award of $1,000.00 for the Explorer Program and forward to Full Council for approval on September 6, 2005. Chair Burbidge seconded. Motion passed. MOU Among the Participating Law Enforcement Agencies forming a Regional Automated Information Network (RAIN) This MOU will allow the City of Federal Way to join in with other cities regionally, and share the internal criminal data bank. The data will be put into a central computer base system, and will connect to other regional, state and national information systems. Council member Ferrell moved to accept the MOU Among the participating Law Enforcement Agencies forming a Regional Automated Information Network (RAIN) and forward to full Council for approval on September 6, 2005. Chair Burbidge seconded. Motion passed. MOU between The City of Federal Way Police Department and the City of Federal Way Information Technology Department on Security Clearances for Current Employees or Long Term Contractors having or seeking access to Police Software Applications and Databases. City Manager, David Moseley clarified that this is an internal city MOU, and therefore does not require Council Committee action; it is an information item only. Chief Kirkpatrick explained that this MOU states that a full criminal background check will be conducted on City of Federal Way employees or long term contractors that will have access to the Public Safety Departments criminal database records. MOU among the Naval Criminal Investigative Service and Participating Federal, State, County and Municipal Agencies for an Information Sharing Initiative Known as the Law Enforcement Information Exchange (LInX NW) Chief Kirkpatrick stated that this Data Base system is very similar to RAIN. The City of Federal Way would connect to LInX, which would allow the department to have access to the Federal Criminal Data Base. This Database would include information from the DEA, FBI and Secret Service. Council member Ferrell moved to accept the MOU Among the Naval Criminal Investigative Service and Participating Federal, State, County and Municipal PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday August 8, 2005 Summary Page 3 Agencies for an Information Sharing Initiative Known as the Law Enforcement Information Exchange (LInX NW) and forward to full Council for approval on September 6, 2005. Chair Burbidge seconded. Motion passed. PENDING ITEMS Assistant City Manager, Derek Matheson stated that he has a meeting scheduled with the Police and Fire Department to discuss fireworks. He stated that he would provide a brief report at the PRHSPS next scheduled meeting in September. ANNOUNCEMENTS None NEXT MEETING – September 12, 2005 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:12p.m.