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PRHSPSC MINS 11-14-2005 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, November 14, 2005 5:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jack Dovey, Jim Ferrell, Mayor Dean McColgan, Deputy Mayor Linda Kochmar, David Moseley, City Manager, Derek Matheson, Assistant City Manager, Anne Kirkpatrick, Director of Public Safety, Pat Richardson City Attorney, Donna Hanson, Director PRCS, Paul Bucich, Surface Water Manager, Angelina Allen-Mpyisi, Human Services Manager, Mary Faber PRCS Superintendent, B Sanders Park Planner, Mary Jaenicke, Administrative Assistant. Guests: John Leskovar, Citizen. Richard Bye, Human Services Commission, Charlie Demming, Heery International. Chair Burbidge called the meeting to order at 5:05p.m. PUBLIC FORUM John Leskovar: Mr. Leskovar stated that even if the Public Safety Department were fully staffed, they would be unable to enforce the law to the levels that he thinks would be appropriate in a community like Federal Way. Mr. Leskovar would like the City to research whether or not the City has the assets to cover the liability that relates to volunteers. He would also like the Council to hire a City Manager that has a broad range of experience in Public Safety. If we were to have a significant public safety event, he doubts the city would be able to respond to the needs of the citizens. Having volunteers would be another way to provide Public Safety. Council member Kochmar requested staff to report back from a risk management point of view. This item would be added to pending items on the agenda. COMMISSION COMMENT - None APPROVAL OF SUMMARY Council members Dovey and Ferrell moved to accept the October meeting minutes as written. Motion passed. BUSINESS ITEMS Mid-Biennium Review of 2005-2006 Human Services Contracts Ms. Allen-Mpyisi stated that the purpose of a mid-biennium review is to evaluate agency contract performances, and make recommendation to any changes to the individual contract funding levels for the second year. The city is currently funding 25 agencies that are operating 38 programs for the 2005-2006 grant cycle. Staff has been providing quarterly updates to the Human Services Commission. Staff and the Commission have also been conducting site visits with the organizations. They have found that at least five agencies had emerged as having potential issues that were of concern. Staff has worked with those agencies and improvements have been made. Ms. Allen-Mpyisi has estimated what may be available for additional funding for next year that could be made available for organizations beginning in 2006. That amount is approximately $437,000. With an additional $6,770 anticipated to be available in 2006, funding options were outlined for the Human Services Commission to consider. The Human Services Commission determined that the highest need was energy assistance and emergency food. They suggested that if additional funding is available, that the funding be given to the Catholic Community Services Emergency Assistance Program, and the Multi-Service Center’s Emergency Food Program. Council member Dovey moved to approve option 1, which is to recommend continued funding in 2006 to 24 human service agencies receiving funding from the City with the exception that should the Human Services General Fund increase to a total of $437,270 it is recommended that Catholic Community Services Emergency Assistance Program, and the Multi-Service Center’s Emergency Food Program receive a proportionate share of any additional funding. Forward option 1 to the full City Council and place this item on the December 6 consent agenda. Council member Burbidge seconded. Motion passed. Council member Ferrell recused. Historic Cabins Park – 85% Design Review Ms. Sanders presented the design. Improvements planned for the park include a 15-space parking lot. This parking lot will be removed away from the wetland buffer, which is where it is currently. In addition to the parking, they are PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday October 10, 2005 Summary Page 2 also proposing to add a sidewalk to the cabins and trail, landscaping and a single restroom. Ms. Sanders reported that they are proposing to use pervious concrete, due to the fact that it is very close to the wetland buffer. Ms. Sanders has been working with the Public Works Department and an engineering firm. The adjacent wetland limits the amount of land available for a traditional stormwater system. Mr. Bucich presented information and gave a demonstration on how the pervious concrete works compared to regular concrete products. He introduced a newer product called perco-crete. One advantage of Perco-crete is that it can be added to any concrete. It absorbs 1/3 of the volume of water by weight, when it reaches the upper limit of what it can absorb, the water will weep through the concrete mass. What doesn’t go through and stays in the concrete will evaporate and come back out and goes back into the air. Mr. Bucich also introduced pervious concrete. Pervious concrete allows water to percolate through the pavement, directly into the soil below. The water will move slowly through the soil. The best ways to maintain the pervious concrete is to vacuum/street sweep it. Putting porous concrete in the parking lot and sidewalk will cost about $1,000 less than the original design. The perco-crete is more expensive. The perco-crete may be used on the sidewalks as a test. Mr. Bucich stated that this type of concrete should work very well at the Cabins Park. Pervious concrete has a life cycle of 50-75 years. Pervious asphalt would need to be re-surfaced every 10 years. Council member Dovey asked if staff was considering using this for the Community Center. Sanders answered that it was discussed, but the cost was too high. Council member Dovey requested that pervious concrete be on a future Land Use agenda. Council member Dovey moved to forward option 1, which is to accept the 85% design of the Historic Cabins Park, and authorize staff to proceed to 100% design, and forward to the full City Council for approval on December 6, 2005. Council member Ferrell seconded. Motion passed. Community Center Update Ms. Sanders introduced Charlie Demming, the Construction Manager for the Community Center. Mr. Demming provided the Committee an update on the Community Center. Mr. Demming reported that one pay request has been paid. The project is being tracked financially. He presented a “dashboard report”. The report includes information on the financials, the schedule, an executive summary that explains what has occurred to date, and a summary on the issues that have been dealt with during the current month. Mr. Demming will be attending these meetings periodically to provide the Committee an update. Council member Dovey requested that Council be advised if there are any substantial change orders. The construction team meets every Tuesday morning. Community Center Site – Puget Sound Energy Easement The policy question is whether or not the Council should grant an easement to Puget Sound Energy for the purpose of constructing, operating and maintaining electrical services to the Community Center site. Council member Dovey moved to forward option 1, which is to accept the easement agreement with Puget Sound Energy and forward to full City Council for approval on November 15, 2005. Council member Ferrell seconded. Motion passed. Community Center Mission Statement Ms. Faber stated that the Advisory Committee provided staff with mission statements for them to use to develop the mission statement for the Community Center. Staff reviewed the work of the Advisory Committee and reworked it to create a single mission statement, which could be easily remembered and reproduced easily. The Parks and Recreation Commission has reviewed and approved the recommended mission statement. Council member Ferrell moved to approve option A, statement 1, and forward to City Council on December 6, 2005 for approval. Council member Dovey seconded. Motion passed. PENDING ITEMS Mayor McColgan would like a report on the number of teams involved in tournaments at Celebration Park to pending items. Mayor McColgan stated that we have grand fathered a lot of tournaments into weekends at the park. It is his understanding that the amount of teams participating in these tournaments has decreased. He wants to ensure that we are maximizing the amount of economic impact for the tournaments. ANNOUNCEMENTS - None NEXT MEETING – December 12, 2005 6:00 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 5:47p.m.