PRHSPSC MINS 11-14-2005
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, November 14, 2005
5:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Jack Dovey, Jim Ferrell, Mayor Dean
McColgan, Deputy Mayor Linda Kochmar, David Moseley, City Manager, Derek Matheson, Assistant City
Manager, Anne Kirkpatrick, Director of Public Safety, Pat Richardson City Attorney, Donna Hanson, Director
PRCS, Paul Bucich, Surface Water Manager, Angelina Allen-Mpyisi, Human Services Manager, Mary Faber PRCS
Superintendent, B Sanders Park Planner, Mary Jaenicke, Administrative Assistant.
Guests: John Leskovar, Citizen. Richard Bye, Human Services Commission, Charlie Demming, Heery International.
Chair Burbidge called the meeting to order at 5:05p.m.
PUBLIC FORUM
John Leskovar: Mr. Leskovar stated that even if the Public Safety Department were fully staffed, they would be
unable to enforce the law to the levels that he thinks would be appropriate in a community like Federal Way. Mr.
Leskovar would like the City to research whether or not the City has the assets to cover the liability that relates to
volunteers. He would also like the Council to hire a City Manager that has a broad range of experience in Public
Safety. If we were to have a significant public safety event, he doubts the city would be able to respond to the needs
of the citizens. Having volunteers would be another way to provide Public Safety.
Council member Kochmar requested staff to report back from a risk management point of view. This item would be
added to pending items on the agenda.
COMMISSION COMMENT - None
APPROVAL OF SUMMARY
Council members Dovey and Ferrell moved to accept the October meeting minutes as written. Motion
passed.
BUSINESS ITEMS
Mid-Biennium Review of 2005-2006 Human Services Contracts
Ms. Allen-Mpyisi stated that the purpose of a mid-biennium review is to evaluate agency contract performances, and
make recommendation to any changes to the individual contract funding levels for the second year. The city is
currently funding 25 agencies that are operating 38 programs for the 2005-2006 grant cycle. Staff has been
providing quarterly updates to the Human Services Commission. Staff and the Commission have also been
conducting site visits with the organizations. They have found that at least five agencies had emerged as having
potential issues that were of concern. Staff has worked with those agencies and improvements have been made. Ms.
Allen-Mpyisi has estimated what may be available for additional funding for next year that could be made available
for organizations beginning in 2006. That amount is approximately $437,000. With an additional $6,770
anticipated to be available in 2006, funding options were outlined for the Human Services Commission to consider.
The Human Services Commission determined that the highest need was energy assistance and emergency food.
They suggested that if additional funding is available, that the funding be given to the Catholic Community Services
Emergency Assistance Program, and the Multi-Service Center’s Emergency Food Program. Council member
Dovey moved to approve option 1, which is to recommend continued funding in 2006 to 24 human service
agencies receiving funding from the City with the exception that should the Human Services General Fund
increase to a total of $437,270 it is recommended that Catholic Community Services Emergency Assistance
Program, and the Multi-Service Center’s Emergency Food Program receive a proportionate share of any
additional funding. Forward option 1 to the full City Council and place this item on the December 6 consent
agenda. Council member Burbidge seconded. Motion passed. Council member Ferrell recused.
Historic Cabins Park – 85% Design Review
Ms. Sanders presented the design. Improvements planned for the park include a 15-space parking lot. This parking
lot will be removed away from the wetland buffer, which is where it is currently. In addition to the parking, they are
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday October 10, 2005 Summary
Page 2
also proposing to add a sidewalk to the cabins and trail, landscaping and a single restroom. Ms. Sanders reported
that they are proposing to use pervious concrete, due to the fact that it is very close to the wetland buffer. Ms.
Sanders has been working with the Public Works Department and an engineering firm. The adjacent wetland limits
the amount of land available for a traditional stormwater system. Mr. Bucich presented information and gave a
demonstration on how the pervious concrete works compared to regular concrete products. He introduced a newer
product called perco-crete. One advantage of Perco-crete is that it can be added to any concrete. It absorbs 1/3 of
the volume of water by weight, when it reaches the upper limit of what it can absorb, the water will weep through the
concrete mass. What doesn’t go through and stays in the concrete will evaporate and come back out and goes back
into the air. Mr. Bucich also introduced pervious concrete. Pervious concrete allows water to percolate through the
pavement, directly into the soil below. The water will move slowly through the soil. The best ways to maintain the
pervious concrete is to vacuum/street sweep it. Putting porous concrete in the parking lot and sidewalk will cost
about $1,000 less than the original design. The perco-crete is more expensive. The perco-crete may be used on the
sidewalks as a test. Mr. Bucich stated that this type of concrete should work very well at the Cabins Park. Pervious
concrete has a life cycle of 50-75 years. Pervious asphalt would need to be re-surfaced every 10 years. Council
member Dovey asked if staff was considering using this for the Community Center. Sanders answered that it was
discussed, but the cost was too high. Council member Dovey requested that pervious concrete be on a future Land
Use agenda. Council member Dovey moved to forward option 1, which is to accept the 85% design of the
Historic Cabins Park, and authorize staff to proceed to 100% design, and forward to the full City Council for
approval on December 6, 2005. Council member Ferrell seconded. Motion passed.
Community Center Update
Ms. Sanders introduced Charlie Demming, the Construction Manager for the Community Center. Mr. Demming
provided the Committee an update on the Community Center. Mr. Demming reported that one pay request has been
paid. The project is being tracked financially. He presented a “dashboard report”. The report includes information
on the financials, the schedule, an executive summary that explains what has occurred to date, and a summary on the
issues that have been dealt with during the current month. Mr. Demming will be attending these meetings
periodically to provide the Committee an update. Council member Dovey requested that Council be advised if there
are any substantial change orders. The construction team meets every Tuesday morning.
Community Center Site – Puget Sound Energy Easement
The policy question is whether or not the Council should grant an easement to Puget Sound Energy for the purpose
of constructing, operating and maintaining electrical services to the Community Center site. Council member
Dovey moved to forward option 1, which is to accept the easement agreement with Puget Sound Energy and
forward to full City Council for approval on November 15, 2005. Council member Ferrell seconded. Motion
passed.
Community Center Mission Statement
Ms. Faber stated that the Advisory Committee provided staff with mission statements for them to use to develop the
mission statement for the Community Center. Staff reviewed the work of the Advisory Committee and reworked it
to create a single mission statement, which could be easily remembered and reproduced easily. The Parks and
Recreation Commission has reviewed and approved the recommended mission statement. Council member Ferrell
moved to approve option A, statement 1, and forward to City Council on December 6, 2005 for approval.
Council member Dovey seconded. Motion passed.
PENDING ITEMS
Mayor McColgan would like a report on the number of teams involved in tournaments at Celebration Park to
pending items. Mayor McColgan stated that we have grand fathered a lot of tournaments into weekends at the park.
It is his understanding that the amount of teams participating in these tournaments has decreased. He wants to ensure
that we are maximizing the amount of economic impact for the tournaments.
ANNOUNCEMENTS - None
NEXT MEETING – December 12, 2005 6:00 p.m. in the Hylebos Conference Room
ADJOURNMENT - Meeting adjourned at 5:47p.m.