Loading...
PRHSPSC MINS 12-12-2005 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, December 12, 2005 6:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jack Dovey, Jim Ferrell, Deputy Mayor Linda Kochmar, Derek Matheson, Assistant City Manager, Anne Kirkpatrick, Director of Public Safety, Cathy Schrock, Support Services Manager, Amy Jo Pearsall, Assistant City Attorney, Donna Hanson, Director PRCS, Kelli O’Donnell, CDBG Coordinator, Angelina Allen-Mpyisi, Human Services Manager, Mary Faber PRCS Superintendent, B Sanders Park Planner, Rob Ettinger, DBC Coordinator, Mary Jaenicke, Administrative Assistant. Guests: John Leskovar, Citizen. Chair Burbidge called the meeting to order at 6:02p.m. PUBLIC FORUM John Leskovar: Mr. Leskovar stated his concern is public safety. He will continue to attend these meetings to reiterate that for the City of Federal Way to perform the public safety aspect of city business, they cannot rely on just the Public Safety department. He is concerned that the volunteer question is not getting the attention he would like it to get. Mr. Leskovar stated that there is now a tie for the number of homicides in Federal Way. He also saw on the local news that Federal Way was highlighted as the City with the highest number of auto thefts. Mr. Leskovar would like a running 12 month statistic report on the crime rate in Federal Way. He would like this report to be presented monthly at this meeting. Council member Kochmar attended the meeting that the Public Safety Department held on car theft prevention. She stated that they did an excellent job. Approximately 25 people attended. COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Dovey and Burbidge moved to accept the November meeting minutes as written. Motion passed. BUSINESS ITEMS Federal Way Symphony Special Event at Dumas Bay Centre Ms. Faber stated that this is the first time in the Departments operations of the Dumas Bay property that a large-scale concert was held outside on the grounds. The reason for this is that the primary use of the facility is inside. If an event is held outside, it impacts the ability to use the inside of the building. The greatest revenue potential is over night retreats and rentals. There were also environmental concerns about the ability to legally use the property in that manner, based on the purchase agreement. The City Attorney reviewed this, and determined that it was a legal use of the property. The request was reviewed by the Arts Commission and the Parks Commission, and recommended to Council that there be a one-year agreement to use the property for that use. The agreement included that the Symphony would pay for the business loss for the use of the property. Ms. Faber stated that the Federal Way Symphony was very organized, and did not require a lot of assistance from staff. Overall everyone that attended the event had great comments, and was very enthusiastic about continuing the event. The Federal Way Symphony has requested to hold this event again in August of 2006. Ms. Faber clarified that the Symphony was asked to pay the actual rental cost and a $5,000.00 additional business loss fee. If staff were able to rent out the building during the event, then they would’ve reduced the $5,000 subsidy. Council member Dovey asked if it was possible to negotiate with the Symphony and book the event for several years. Ms. Faber stated that this could be difficult because the Symphony is not always sure that they will have enough funding for the event. Deputy Mayor Kochmar would like to review the policy of charging organizations to hold events at city facilities at the City Council retreat. Ms. Hanson stated that the Parks Department receives numerous requests for sponsorship and to waive fees at all of our facilities from many organizations. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday December 12, 2005 Summary Page 2 Organizational Capacity Building Pilot Program This is a potential program that the Human Services division wants to launch next year. The capacity building strategy is designed to increase organizational effectiveness of smaller grassroots human services agencies. The City of Federal Way is interested in partnering with the City of Tukwila because they are finding that they also have some challenging agencies that they work with, when they’re looking at organizational issues. The key goal for the program is strengthening the infrastructure of small grassroots human services organizations in Federal Way and Tukwila. An outside consultant will be hired to work with each participating group. Ms. Allen-Mpyisi stated that the consultant would provide a thorough analysis of the internal workings of an organization. Once the assessment has taken place, they would develop a report, meet with the staff and the board of an organization, present the findings and work with them on developing a capacity building plan. The plan will identify the core areas that the agency believes that they need to work on to help improve their organization. At this time they are finalizing the program, and identifying agencies. United Way of King County has expressed strong interest in wanting to help fund the program. Council member Dovey asked how many people could be helped with the money vs. giving that money to a consultant so he/she can help an agency? Ms. Allen-Mpyisi stated that it would be a good investment because she is unsure that if the City of Federal Way took the organizations services in-house, that we would be able to provide the same type of services. Chair Burbidge stated that this program will enhance the operations of the organizations, and they will become more effective. Allocation of 2006 CDBG Funds for Emergency Feeding Program Council member Dovey moved to forward option 1 to the full City Council for consideration at the January 3, 2006 City Council meeting on the Consent Agenda. Chair Burbidge seconded. Motion passed. Council member Ferrell recused himself. 2005-2006 Youth Commission Work Plan Ms. Faber stated that this is a typical work plan as in previous years. The work plan is based on the work of the Youth Commission following their retreat. Deputy Mayor Kochmar requested that the Youth Commission give a small presentation on the work plan at the January 3 City Council meeting. Council member Dovey moved to approve the 2006-2006 Youth Commission Work Plan and place before full council for approval on January 3, 2006. Council member Ferrell seconded. Motion passed. Thompson Property – Selecting a Park Name Ms. Sanders reported that this project would go out to bid in spring for construction. The Parks and Recreation Commission were asked to name the park. Their top choice is “Cascade Park.” Council member Ferrell asked what the criteria are for naming a park. Deputy Mayor Kochmar stated that perhaps the process for naming parks needed to be discussed at their Retreat. Council member Ferrell stated that this is an opportunity for naming the park something significant, and this should not be rushed. The Council Committee is very respectful of the work that the Parks Commission put into naming the park. This item will be discussed further at the City Council Retreat. Council member Dovey moved to place this item on the February 13, 2006 PRHSPS Committee meeting. Council member Ferrell seconded. Motion Passed. DSHS Interlocal Agreement for Agency Respite Care-Recreation Services This Interlocal Agreement is for funding recreation services for individuals with disabilities. This agreement allows clients to register for eligible recreation programs at no charge. DSHS would reimburse the city for program fees. Council member Dovey moved to authorize the City Manager to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities to provide respite care opportunities through recreation services to individuals with disabilities place before full council for approval on January 3, 2006. Council member Ferrell seconded. Motion passed. Arts Commission 2006 Work Plan Ms. Faber presented the 2006 Work Plan. The arts commission held a retreat to discuss the work plan. The draft was reviewed at their November 17 meeting, and the work plan was approved at their December meeting. The work plan is similar to the work they did last year. They are interested in expanding their marketing. A new item on the work plan is developing a writer’s conference at Dumas Bay Centre. They would like to develop the concept in 2006, and host the conference in 2007. Deputy Mayor Kochmar asked what was happening with the garden at the Dumas Bay Centre. Ms. Faber stated that this was a project initiated by private citizens, and they did not have any funding. They are interested in raising the funds, but nothing has happened as of yet. Council member Dovey asked if it was possible to mail the newsletter along with the City newsletter. Mr. Matheson stated that the City newsletter is not addressed to specific people. Every resident gets the newsletter. The Arts Commission newsletter is target PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday December 12, 2005 Summary Page 3 marketed to people that are interested in the Arts. Chair Burbidge asked if it was possible to put a link to the newsletter on the website. Council member Ferrell moved to approve the 2006 Arts Commission Work Plan and place before full Council on January 3, 2006 for approval. Dovey seconded. Motion passed. Arts Commission Cultural Arts Contracts for Services Ms. Faber stated that this is a funding program that funds local performance groups. These groups are in Federal Way, and they perform in Federal Way. Each year the groups submit applications for funding to the Arts Commission. The Arts Commission has reviewed their requests. The budget for the 2006 Contract for Services Program is $33,200. Council member Ferrell moved to approve the 2006 Contract for Services Program and place before full Council for approval on January 3, 2006. Council member Dovey seconded. Motion passed. Parks Commission 2006 Work Plan Ms. Hanson presented the 2006 Work Plan to the Committee. The work plan consists of items that have been referred to or assigned by Council. A major item on the agenda is the Park Plan. The Park Plan needs to be completed by June of 2006 in order to use the plan to apply for grants. The budget for the Park Plan is $30,000. There will be a significant public outreach process. The information that is gathered will be used for a lot of the other projects on the Work Plan. Council member Dovey brought up the school election bond, that goes out to vote in February. He stated that we need to keep an open mind that if the bond passes, we need to discuss with the school district on how the City of Federal Way can joint venture with them on some of the agenda items. Ms. Hanson stated that the Work Plan is a working document, and the Work Plan can be revisited and changed if necessary. Council member Dovey moved to approve the 2006 Parks Commission Work Plan and place before full Council on January 3, 2006 for consideration. Council member Ferrell seconded. Motion passed. On-Line Crime Report Software Purchase Ms. Schrock stated that the basic function of the software is to allow citizens and victims of crimes within the City of Federal Way, to report their crimes via the web site and do not require immediate interaction with a Police Officer or a Police Support Officer. There are many times that citizens are looking for an easy way to get documentation that they reported the crime, and they can move on to the insurance process. This software is ready to be integrated with the Departments current records management system. Ms. Schrock stated that the software would be available at local libraries and public access points where the Internet is available. There will be a kiosk in the public safety lobby where it will also be accessible. Chief Kirkpatrick stated that citizens that are not computer savvy, or would like to have an officer come to their home will continue to be taken care of. Ms. Schrock explained that each incident reported on-line, will be reviewed, and assigned a case number. If the victim of the crime receives additional information or evidence, they will always have that case number to refer to, and the police can start further investigation. Council member Dovey is concerned that this type of program may lead to insurance fraud. Chair Burbidge stated that this would offer people a choice. If they want to see an officer they can. It will also be stated very clearly on the form that it is a crime to report a crime that did not occur. Council member Ferrell wants to be sure that the department is not being perceived as being out of touch, and too automated. This program will free up Officers to handle higher priority calls. Snohomish County, Bellevue and Auburn currently have this system in place. Council member Ferrell moved to forward to full Council at the December 20, 2005, regular meeting to authorize the City Manager to enter into a license agreement with ePoliceDepartment inc. Council member Dovey seconded. Motion passed. PENDING ITEMS None ANNOUNCEMENTS - None NEXT MEETING – January 23, 2006 6:00 p.m. in the Dash Point Conference Room ADJOURNMENT - Meeting adjourned at 7:18p.m.