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PRHSPSC MINS 01-23-2006 City of Federal Way City Council PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE Monday, January 23, 2006 6:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Deputy Mayor Jim Ferrell, Linda Kochmar, Derek Matheson, Interim City Manager, Brian Wilson, Deputy Director of Public Safety, Amy Jo Pearsall, Assistant City Attorney, Donna Hanson, Director PRCS, Mary Faber PRCS Superintendent, B Sanders Park Planner, John Hutton, Recreation Supervisor, Mary Jaenicke, Administrative Assistant. Guests: CT Purdom, Chair Parks & Recreation Commission, Theresa Jackson, John Leskovar, Citizen. Chair Burbidge called the meeting to order at 6:03p.m. Chair Burbidge announced the reorganization of the Council Committees. Our Committee is now the Parks, Recreation and Public Safety Council Committee (PRPS), and Human Services is now a part of the Finance, Human Services & Regional Affairs Committee (FHSRA). PUBLIC FORUM John Leskovar: Mr. Leskovar stated his concern is public safety. Mr. Leskovar is wondering if there are different approaches to Public Safety? He is proposing volunteerism. Is it possible to get more citizens to contribute to the efforts of public safety and make the City of Federal Way a safer place to live? Mr. Leskovar also stated that the City set a new record for the number of homicides. He is also unable to get statistics off of the City’s web site. He would like crime statistics reported on a monthly basis at these meetings. Chair Burbidge stated that there is considerable data on line. The organization is Washington Association of Sheriffs and Police Chiefs, and their web site is www.waspc.org. Crime statistics are available on this web site. Deputy Mayor Ferrell is not sure that if counting the number of homicides in the City is a good indicator of the overall crimes occurring in the City of Federal Way. Mr. Ferrell also encouraged Mr. Leskovar to attend the City Councils retreat being held on January 28 at the Dumas Bay Centre. This issue is on the agenda. Chair Burbidge stated that staff is currently working on preparing a report, and it will be presented at the February 13 PRPS Committee meeting. Theresa Jackson: Ms. Jackson is a long time Girl Scout Leader. The girl scouts haven been hosting a summer day camp at Camp Kilworth for the past three years. She wants to make sure that the camp will be available to them again this summer. The Boy Scouts have said that they will reserve the site for them at this time, and if they still own the property at the start of camp, then they will honor the reservation. She would like assurance from the City that if the City has taken over ownership prior to the date of the camp, that the City will back them up, and allow them to host the camp at Camp Kilworth. Ms. Hanson stated that the City does not own the property at this time, and is unsure when the closing of the property will take place. Also safety concerns at the site have not been identified. Ms. Jackson stated that they are ACA accredited, and are very strict on their safety rules. Council member Kochmar request Ms. Jackson to provide them with a copy of the Girl Scouts insurance policy. Ms. Jackson stated that they needed to start publicizing the camp very soon. Ms. Jackson stated that they do have a backup plan if Camp Kilworth is unavailable, but they need to know soon. Mr. Matheson stated there are two issues 1) Ownership 2) There has not been any conversation with the City Council on what the policy will be for outside groups using the facility, and what type of staff support will be necessary, and who would provide that support. There are also internal conversations that need to take place about how to make the property available or not available to outside groups. COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Ferrell and Kochmar moved to accept the December meeting minutes as written. Motion passed. BUSINESS ITEMS Community Support Drive Ms. Faber provided background information on what the Community Support Drive Committee has accomplished year to date. The program will continue through 2006. She reviewed the donations that have been received, and the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday January 23, 2006 Summary Page 2 funding opportunities that are in progress. Ms. Kochmar recommended getting a large sign with a barometer that shows what level they’re at for fundraising, and that now is a good time to start contacting businesses and organizations. Ms. Faber stated that the group met last week, and decided which committee members would approach which business, and made a commitment to make personal contacts with people. Deputy Mayor Ferrell and Mayor Park met with H. David Kaplan and Barbara Reid, and one of the items discussed was fundraising. They were very involved in the fundraising for Celebration Park. They had suggested creating a miniature model of the Community Center building to help generate excitement. Ms. Faber stated that she too had met with them, and she did contact the Architects regarding developing a model. The price was over $5,000, and the committee felt they couldn’t spend that amount of money at that time. They have developed a power point presentation and color boards of the building. They do have a model of a building that an intern created for them, and have taken that model around. The committee is discussing possibly taking the color boards or the model to a business or the mall, and leaving them at that location for about a week. Ms. Faber stated that what is really needed is the one-on-one contact with individuals. Ms. Hanson reported that the Community Center project and the Community Center Support Drive were added to the web site. Celebration Park Weekend Usage Mr. Hutton reviewed tournaments and events that are booked this year at Celebration Park. Mr. Hutton stated that we have and exciting year planned, with several marquis events. We will be hosting the first ever True National Fast Pitch Tournament for ages 16 and under. The entire country will be represented at this tournament. A group in Seattle bid $45,000 to bring the tournament to this area. Kent and Tukwila are also hosting the games. We are also hosting a World Senior Softball Tournament in September. This is a weeklong event. Senior softball is the fastest growing area in softball. Mr. Hutton stated that we are also hosting the Men’s Major NIT for the seventh year in a row. The participants are the best of the best in the country. To sum up, the City of Federal Way is hosting five State, two Nationals and one Senior World Event this season at Celebration Park. The weekend rate for peak season is $1240, and off -season rate is $900. Mr. Hutton stated that we have only had two tournaments that have been rained out from start to finish; this is due to the combination of a great design and hard work by our Maintenance Department. They do a wonderful job of making the fields playable, when other facilities fields are unplayable. Accept Madrona Park/BPA Trail Phase IV Construction Ms. Sanders stated that the work was performed by Precision Earthworks, Inc. There is no irrigation at the site, and there is a one-year plant maintenance and warranty requirement. Precision Earthworks has completed everything but the one-year plant maintenance. There is still Six months of plant maintenance remaining. Staff felt that it was reasonable to allow the close out of the contract. Precision Earthworks, Inc. has provided the City of Federal Way with a bond, to ensure that they will complete the plant maintenance and warranty requirement. Deputy Mayor Ferrell moved to accept the project as complete, and release retainage, and forward to the Full Council on February 7, 2006. Council member Kochmar seconded. Motion passed. Accept Madrona Park Playground Installation Ms. Sanders stated that Northwest Playground Equipment, Inc. performed installation of the playground equipment at Madrona Park; the work performed has been acceptable. Deputy Mayor Ferrell moved to accept project as complete, and release retainage, and forward to the Full council on February 7, 2006. Council member Kochmar seconded. Motion passed. 2006 Bulletproof Vest Partnership Grant Mr. Wilson stated that the Department has participated in this grant in the previous years. This grant is for $7,5000, with a local department match of $7,500,which will enable them to purchase 15 bulletproof vests for new department employees. They do have money identified in their ongoing budget to fund the local match. Deputy Mayor Ferrell moved to authorize the City Manager to accept the 2006 Bulletproof Vest Partnership Grant in the amount of $7,500 for the purchase of 15 new vests and forward to the full city Council for approval on February 21, 2006. Council member Kochmar seconded. Discussion was held. Council member Kochmar asked if there was a vest for every employee. Deputy Wilson stated that there is a vest for every commissioned officer. Council member Kochmar also asked if there were different grades of vests. Deputy Wilson answered that there have been some issues in the past several years regarding different technology. The Department has an arrangement with the supplier to change out the vests that don’t meet particular standards. The standard use of the vests is for five years. The vests are on an ongoing replacement. They will continue to use grant funds for bulletproof vests. Council member Kochmar requested that the Public Safety Department let the City Council know if there are problems with any of the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday January 23, 2006 Summary Page 3 vests so they can replace them. Deputy Wilson stated that they pay very close attention to the condition of the vests. Motion passed. PENDING ITEMS CT Purdom asked that the Parks Commission is included in the discussion on the Park Naming Policy. They would like to provide some input. Police Cadet Program ANNOUNCEMENTS - None NEXT MEETING – February 13, 2006 6:00 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:47p.m.