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LUTC MINS 05-07-2007G:\LUTC\LUTC Agendas and Summaries 2007\05-07-07 LUTC Minutes.doc City of Federal Way City Council Land Use/Transportation Committee May 7, 2007 City Hall 5:30 pm City Council Chambers MEETING MINUTES In attendance: Committee Chair Jack Dovey, Committee Member Dean McColgan and Committee Member Linda Kochmar; City Manger Neal Beets, Council Member Jeanne Burbidge, Assistant City Manager/Emergency Manager Cary Roe; Deputy Public Works Director Ken Miller; Deputy City Attorney Aaron Walls; Solid Waste and Recycling Coordinator Rob VanOrsow, Surface Water Manager Paul Bucich, Senior Planner Isaac Conlen, Deputy Community Development Services Director Kathy McClung and Administrative Assistant II Darlene LeMaster 1. CALL TO ORDER Committee Chair Dovey called the meeting to order at 5:35 p.m. 2. APPROVAL OF MINUTES The April 16, 2007 and April 30, 2007 LUTC meeting minutes were approved. Moved: Kochmar Seconded: Dovey Passed: Unanimously 3. PUBLIC COMMENT Frank Mahoney, 32700 6th Avenue SW, Federal Way. Mr. Mahoney’s street (6th Avenue SW) was overlaid in the recent past, and the speed humps replaced; however, the speed humps are not nearly as effective at slowing traffic as the original ones. Mr. Mahoney compared the speed humps on his street to one on a side-street near Weyerhauser, of which he felt were far superior at calming traffic. [note: Mr. Mahoney did not give an exact location of the speed humps that he felt were effective.] The humps in his neighborhood are much lower and do not deter drivers from speeding down the road. Mr. Mahoney requests the humps be fixed to the same standards to those mentioned above. Mr. Roe will follow up with Mr. Mahoney and make sure the speed hump is examined, meets the proper specifications and is effective to the extent intended. Chuck Duffy, 33802 31st Avenue SW, Federal Way. Mr. Duffy talked about his frustration in getting his weekly trash, bi monthly recycling and yardwaste picked up by Waste Management throughout this past winters’ storms. He felt there was poor customer service on Waste Managements’s part and that it was completely unacceptable. Mr. Duffy feels the City needs to address snow plow issues for future storms so that waste haulers will be able to get around residential areas. Mr. VanOrsow will follow-up with WM on customer service issues. 4. BUSINESS ITEMS A. 2009-2010 Solid Waste and Recycling Contract Extension Rob VanOrsow provided the background information on this item. Waste Management (Susan Robinson, Dick Culbertson and Laura Moser) provided a brief presentation on their new management team, recycling programs, potential uses of their own recycled products, disaster planning (WM left a binder of their disaster plan) and WM’s customer service goals. Committee Member McColgan inquired if there is a formal method for getting feedback from WM’s customers. Mr. VanOrsow responded that call centers receive calls re. customer service issues. A monthly report is generated and reviewed by the customer support team. Committee Chair Dovey commented that WM offers extremely competitive rates; a good reason for extending the term of the contract. Committee Member McColgan asked about missed pick ups. Mr. Culbertson clarified that missed pick ups with be picked up by noon the next day. If the missed pick up is weather related, service will resume on the next normally scheduled service day. Council Member Burbidge suggested a local number be avail during emergencies. That is currently in place. Mr. VanOrsow addressed Mr. Duffy’s issues and concluded that there needs to exist a balance in meeting the public’s needs while maintaining a safe environment for employees and residents. After the motion and vote, Committee Chair Dovey asked if in the future, staff could look at whether or not we could have add-on costs for additional trips built into the contract. Moved: Kochmar Seconded: McColgan Passed: Unanimously Committee PASSED Option 1 on to the May 15, 2007 City Council Consent Agenda for approval. Land Use/Transportation Committee Page 2 March 12, 2007 G:\LUTC\LUTC Agendas and Summaries 2007\05-07-07 LUTC Minutes.doc B. 26th Avenue SW Drainage Trunk Replacement Project- Bid Award Paul Bucich provided the background information on this item. Mr. Bucich provided the background information on this item. Committee Member McColgan’s asked Mr. Bucich if he were comfortable with transferring funds within his budget. Mr. Bucich answered that he is very comfortable with the budget fund transfer in the amount of $50,156. Moved: McColgan Seconded: Kochmar Passed: Unanimously Committee PASSED Option 2 on to the May 15, 2007 City Council Consent Agenda for approval. C. PAA Annexation Election Date Resolution Isaac Conlen provided the background information on this item. Assistant City Manager Wang gave a PowerPoint presentation, illustrating the costs to the City that would be “transition fees, should the city vote to approve the proposed annexation. Committee Member McColgan questioned the $2 Million in transition costs. Assistant City Manager Wang explained that staff has just recently begun looking at the transition costs. At this point it is difficult to pinpoint exact costs. The approximate $2 Million transition costs will not be recoverable. Committee Member McColgan comments as to how we prioritize all of the City’s needs. Council Chair Dovey asks if we really want to annex, as he is surprised at the transition figure also. Had he known of the transition costs when the thought of annexing first came up, he may have voted differently. Committee Member Kochmar asked if the City would still be able to retain its level of service should we annex. Committee Member McColgan comments that all Council Members present seem to have some degree of opposition to this agenda item. Council forwarded the item without recommendation to the May 15, 2007 City Council Business Agenda for approval. D. PAA Public Outreach Plan This item was changed from an Action items to an Information item. Isaac Conlen provided the background information on this item. 5. FUTURE MEETING The next regular meeting is June 4, 2007. 6. ADJOURN The meeting adjourned at 6:51 p.m.