Loading...
PRPSC MINS 01-09-2007 City of Federal Way City Council PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday January 09, 2007 6:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Deputy Mayor Jim Ferrell, Council member Linda Kochmar; Jenni Snell, City Attorney, Brian Wilson, Director Public Safety, Donna Hanson, Director PRCS, Steve Ikerd, Parks & Facilities Manager, Mary Faber, PRCS Superintendent, Doug Nelson, Community Center Supervisor, Mary Jaenicke, Administrative Assistant. Guests: H. David Kaplan, Phil Dalrymple, Scot Henderson Chair Burbidge called the meeting to order at 6:13p.m. PUBLIC COMMENT Phil Dalrymple and Scot Henderson are the Co-Directors of Federal Way National Little League. Mr. Dalrymple stated that they are in the process of putting together a template for filing for grants. There are several grants that they are pursuing. They stated that their immediate problem is finishing the field house. They are also pursuing lights for the field and bleachers. They are asking the City for any help that they can get. They are prioritizing their needs based on what they feel will bring the most income back to the organization. The organization currently serves approximately 500 families, but they have served 1,000 families in the past. They feel they can reach 1,500 families. They have a budget of $80,000.00. H. David Kaplan distributed an e-mail that was sent to the committee regarding the banners and what they are proposing for an explanatory plaque that would go in the hallway under the banners at the new Federal Way Community Center. He is looking for a response from the committee. He will come back to committee with a mock- up of the plaque. The plaque will explain the banners, and have pictures of the original 5 banners. Mr. Kaplan offered to donate the plaque. COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Ferrell and Kochmar moved to accept the November meeting minutes as written. Motion passed. BUSINESS ITEMS City Hall HVAC Modifications Mr. Ikerd reported that approximately one year ago he began seeing bills that were significant for the City Hall Building. Staff began looking at different aspects of the building that would be causing the large bills. They were able to narrow it down to the HVAC system. They discovered that there are two zones down on the first floor in the Police Department. Those zones required that they run the two big main units seven days a week 24 hours a day to keep those rooms conditioned. Staff has worked with engineers to solve this problem. The proposed modifications would provide a new heat source and air conditioning to the affected areas. The modifications will allow those areas to be turned off on evenings and weekends. Emerald Aire provided the most responsive bid for this phase of the work in the amount of $79,175.00. Mr. Ikerd also stated that he has been working with Puget Sound Energy to look for grants. PSE is willing to work with the City and have indicated that this project will qualify for a rebate of potentially 40%-50%. Mr. Ikerd also stated that two additional phases will be required to complete the project. Deputy Mayor Ferrell moved the approval of accepting the bid for City Hall HVAC modifications in the amount of $79,175.00 and authorize the City Manager to execute a contract for services. Council member Kochmar seconded. Motion passed. PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday January 9, 2007 Summary Page 2 Arts Commission 2007 Contract for Services Council member Burbidge recused herself from voting. Ms. Faber presented the Arts Commissions recommendations for the 2007 contract for services. Council member Kochmar moved the approval of the Arts Commission 2007 Contracts for Services funding and request staff to forward this item to full City Council on February 6, 2007 for consideration. Deputy Mayor Ferrell seconded. Motion passed. Arts Commission 2007 Work Plan Ms. Faber stated that this Work Plan was adopted by the Arts Commission at a special meeting in December. A new program on the 2007 work plan is a writing conference. Council member Kochmar moved to approve the proposed Arts Commission 2007 Work Plan and request staff to forward to full City Council on February 6, 2007 for consideration. Deputy Mayor Ferrell seconded. Motion passed. Marketing of the Community Center/Grand Opening. Ms. Faber shared some of the actual marketing items that have been distributed out into the community. They have distributed 5,000 rack cards throughout the community. Mr. Nelson has distributed over 4,000 rack cards to 50 different locations that are within approximately a 3 mile radius of the Community Center. Pass sales began on December 15 and inquiries on pass sales are starting to increase. Mr. Nelson believes that the sales will really increase when staff is able to occupy the building and offer tours. Ms. Faber stated that the front cover of the spring brochure will advertise the new community center. This brochure is distributed to over 44,000 households in Federal Way. They also have an ad on Channel 21, and they have produced a video of the community center that will also play on channel 21 and the website. They have re-designed the web page, and also have hung banners in city buildings and at the project site. They will also be mailing out a postcard to current customers. Council member Kochmar asked if there would be any time available for the Senior Citizens to use the facility for free. Ms. Faber answered no, at this time they would need to buy a pass. Ms. Faber explained that if staff started to give things away without a pass, it would affect the business plan. Ms. Faber also stated that they have had a good response from the Seniors; if they spend a few more dollars, they will get a lot more amenities. Ms. Kochmar also asked if there would be a time when families could use the facility for free. Ms. Faber answered that they are looking into some type of program that would bring people into the facility, but that it would probably not be monthly. If the facility is made too available, then people would not buy passes. Ms. Faber stated that it is tough to balance the use of the facility with the business plan. Ms. Hanson reiterated that Council and staff are going to be asked for use of the building, free meeting space etc. She asked Council to please keep in mind that staff has been tasked with operating a business with a limited subsidy and staff will always be put in a difficult situation to want to honor public service and to honor the commitment to the business plan and living within our means. Ms. Hanson stated that we are going to stick to the business plan that Council approved. Staff will continue to monitor the expenses and revenues to see if changes need to be made. The projected grand opening is scheduled for mid-March. Some of the activities planned are: VIP breakfast in the multi-purpose room, tours of the facility, music, and athletic demonstrations. There will also be designated times when the community can use the facility for free on Saturday and Sunday. The breakfast will take place at 9:00am and the official opening of the building will occur at 10:30am. PENDING ITEMS - None NEXT MEETING – February 13, 2007 6:00 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 7:18p.m.