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PRPSC MINS 04-10-2007 City of Federal Way City Council PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 10, 2007 6:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Deputy Mayor Jim Ferrell, Council member Linda Kochmar; Jenni Snell, City Attorney, Brian Wilson, Director Public Safety, Steve Ikerd, Parks and Facilities Manager, Donna Hanson, Director PRCS, Betty Sanders, Park Planning & Development Coordinator, Peggy Wright, Administrative Assistant. Guests: Fred Konkell, Parks & Recreation Commission, Ray Hellwig, BSA, Steven Hellwig, BSA, George Pfeiffer, Federal Way Soccer Association Chair Burbidge called the meeting to order at 6:00p.m. PUBLIC COMMENT None COMMISSION COMMENT None APPROVAL OF SUMMARY Council member Kochmar moved to approve the March 13 meeting minutes as written, Deputy Mayor Ferrell seconded. Motion passed. BUSINESS ITEMS Saghalie Park Soccer Field: 100% Design Approval and Authorization To Bid Ms. Sanders presented the design that has been developed for the project. The project is very similar to the project that was done at the Karl Grosch Field. The approved budget is $960,000; this includes a grant from IAC for $300,000, and the Federal Way Soccer Association has committed $40,000. The total project cost is estimated at $861,672.00. They have added two proposed bid alternates; 1) Fencing and 2) Concrete walks. Those alternates are estimated to be $96,390.00. The potential cost is $998,062.00. Mr. Pfeiffer stated that there are over 3500 people participating in soccer programs, and there are only two turf fields at this time. This is a very much needed project. Deputy Mayor Ferrell moved to approve the Saghalie Park Soccer Field 100% design, and approve the project be sent out to bid, following Full Council review and approval. Council member Kochmar seconded, motion passed. Park Maintenance Vehicle Replacement Purchase Mr. Ikerd had 3 requests; 1) The 2007 budget authorized them to purchase a full size truck for one supervisor. They are asking for permission to purchase two smaller pickups instead of purchasing one full size truck. There are two supervisors, and this would be more economical. There are not enough trucks for the whole department. 2) Truck number 117 was due to be replaced in 2004. The truck had low miles and was not replaced at that time. They are now asking to purchase a 1 ½ ton truck. Truck #117 would remain in the fleet but will not collect replacement reserves, and they would send a much older truck (#108) to auction. 3) Replace a John Deere Utility Vehicle. This vehicle has a serious transmission problem and it will cost $9600 to replace the transmission. Mr. Ikerd reported that there is $25,000 in the 2007 budget and about $65,000 in replacement reserves for a total of $90,000 available funding. They are projecting that the cost will be approximately $89,000. Council member Kochmar moved to approve the purchase of two smaller pickups, and replacement of truck #117 and a John Deere utility vehicle. Deputy Mayor Ferrell seconded, motion passed. Law Enforcement Service Agreement Federal Way Transit Center Chief Wilson reported that the Transit Center is a highly used facility. Because it is located in the downtown core, many people that use that center rely on the safety of the facility. The Police Department is aware that not all of the PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 10, 2007 Summary Page 2 people riding the buses and using the facility are law abiding citizens. They have been monitoring this. King County Metro Transit is responsible for the buses and for those people that are riding the buses. Sound Transit is responsible for the security of the facility. There are cameras installed at the facility that are monitored. If there are problems, then they call the Federal Way Police Department to respond. There are some people that are loitering, and are becoming problematic. The Chief has focused on directive patrol using patrol officers and special pro-act units at the facility, and there has been some success. There needs to be an ongoing presence at the facility. Sound Transit has requested that the City of Federal Way and the Federal Way Police Department make the Extra Duty Program available to them. They will pay our off duty rate to have off duty Police Officers patrol that area, and supplement our patrols. This agreement reflects what the current practice is in terms of managing off duty employment. Deputy Mayor Ferrell moved approval of the Law Enforcement Service Agreement Federal Way Transit Center, and authorization for the City Manager, Neal J. Beets, to sign such Agreement. Council member Kochmar seconded, motion passed. Fifth Amendment to The Commons at Federal Way Police Service Agreement Chief Wilson reported that this is the standard agreement that they have had with The Commons for the last several years. This agreement is for the years 2007-2008. The Officers that are assigned to the Mall have developed a very good relationship with the businesses at the mall. Deputy Mayor Ferrell asked if there would become a time in the future that more Police Officers would be needed. Chief Wilson answered that there have been ongoing discussions, and that they are aware that with the addition of the Theaters and the increase in restaurants, there will be a need for more officers. Council member Kochmar moved approval of the Fifth Amendment to The Commons at Federal Way Police Service Agreement, and authorization for the City Manager, Neal J. Beets, to sign such Agreement. Deputy Mayor Ferrell seconded. Motion approved. First Amendment to the Interlocal Agreement between The City of Federal Way and Federal Way School District No. 210 for School Resource Officers Chief Wilson that in February of each year the Public Safety Department provides a letter outlining the anticipated annual costs for services for the next school year. This agreement is amending Section 1.7; the Annual Cost Letter. Deputy Mayor Ferrell moved approval of the First Amendment to the Interlocal Agreement between the City of Federal Way and Federal Way School District No. 210 for School Resource Officers, and authorization for the City Manager, Neal J. Beets, to sign such Agreement. Council member Kochmar seconded. Motion approved. Safe City Grant Update Chief Wilson reported that they are very excited about the Safe City Program. This program brings a lot of people together. It brings the business community together and ties into the city’s Economic Development goals. It also ties into the policing plan and structure as far as how the downtown core will be policed. Some aspects of the program are the cameras, opportunities for crime enhancements – if crimes are committed within the downtown core, those crimes can carry mandatory jail time and increased penalties. There are also technology benefits and incentives for programs to get people involved. The majority of Safe City recipients are large cities with populations over 500,000. This will enable the City of Federal Way to be very unique. No cities in the northwestern United Sates can identify themselves as “Safe City”. This grant was generated from a relationship with an officer assigned at The Commons through the Target Corporation. Pending Items Park Impact Fee Update NEXT MEETING – May 8, 2007 6:00 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:53p.m.