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PRHSPSC MINS 09-11-2007 City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday September 11, 2007 5:15 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Deputy Mayor Jim Ferrell, Council member Linda Kochmar; Neal Beets, City Manager, Iwen Wang, Assistant City Manager, Jenni Snell, City Attorney, Chief Brian Wilson, Donna Hanson, Director PRCS, B Sanders, Park Planner, Steve Ikerd, Parks and Facilities Manager, Mary Jaenicke, Administrative Assistant II. Guests: Peggy LaPorte, and Gwen Fenbert, Arts Commission, Marie Sciaqua, Parks Commission, Joann Piquette, CFW Coalition of Performing Arts, H. David Kaplan Chair Burbidge called the meeting to order at 5:23p.m. PUBLIC COMMENT None COMMISSION COMMENT None APPROVAL OF SUMMARY Council member Kochmar moved to approve the August 14 meeting minutes as written, Deputy Mayor Ferrell seconded. Motion passed. BUSINESS ITEMS Federal Way Security System – Award Bid for Intrusion Detection System Ms. Sanders provided the background information. Additional funds for a security system were requested in the carry forward budget. A budget of $160,000 was established for the security system for the Federal Way Community Center. A request for proposal was done. Three proposals were submitted, and none of them came in within budget. The decision was made to award only the Intrusion Detection System at this time. The proposal for the video monitoring will be redesigned, by reducing the number of cameras; this should reduce the price, and bring them within budget. Staff is recommending RFI Communications & Security Systems. The committee encouraged staff to bring this back to them if it feels like there is an increased need of additional monitoring or a full-time staff person that would monitor the facility. Council member Kochmar moved to approve option 1; Award the bid to RFI Communications & Security Systems. Mayor Ferrell seconded. Motion passed. 2007-PSE Conservation Grant Mr. Ikerd provided the background information. The City is working with three contractors to make HVAC improvements to City Hall. The HVAC redesign will allow two primary roof top units to shut down during the night, and not operate 24/7. Because of the projected reduction in energy usage, PSE will be giving us $59,084.00 in the form of a grant. Deputy Mayor Ferrell moved to forward the grant acceptance to full Council on September 18 for approval. Council member Kochmar seconded. Motion passed. Courtroom Pew Replacement Mr. Ikerd provided the background information. All three courtrooms have used pews. The pews in courtrooms one and two are falling apart. They are separating and creating a hazard. The Municipal Court received carry forward money to replace the pews. A request for quote was sent to three vendors. Sauder Manufacturing was the most responsive bidder. Council Member Kochmar moved to authorize the replacement of Courtroom pews and to award a contract to Sauder in the amount of $37,836.01 to provide and install replacement pews, and authorize the City Manager to execute. Deputy Mayor Ferrell seconded. Motion Passed. PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday September 11, 2007 Summary Page 2 Arts and Conference Center Feasibility Study Mr. Beets provided the background information. A grass roots group has been meeting for several months to discuss new performance space within the City of Federal Way. The Council has authorized up to $80,000 for consulting work to take a look at the feasibility of a new performance center. There was a three part focus: the feasibility of a new performance center, the future of the Knutzen Family Theatre, and the Dumas Bay Conference Centre. A request for proposal was sent out, and seven proposals were received. There were seven people on the interview panel. Four of the respondents were interviewed. Interviews were held at the Dumas Bay Centre. The interview process consisted of a presentation by the consulting firm, and then there was a structured interview. A rating matrix was developed for their materials, and their verbal presentations. The panel made a recommendation that two of the consulting firms should move forward. Those firms are Charles H. Johnson, President of Johnson Consulting, and John F. Stevens, CEO, ArtsMarket, Inc. They are going with two consultants in case one of them drops out, and it also will help when it comes time to negotiate a consulting agreement. Deputy Mayor Ferrell moved to forward the item to Council at their September 18th meeting to authorize the City Manager to enter into negotiation and execute the resulting agreement with either of the firms recommended. Council member Kochmar seconded. Motion passed. Proposed Ordinance to Prohibit the Furnishing of Aerosol Paint Cans, Paint Sticks and Broad-Tipped Markers to Minors and Refine the Definition of Graffiti Tools Ms. Snell provided the background information. A substantial amount of people that have been caught by the police that are involved in graffiti are minors. This gives the police the power to take these items away from them. This also restricts the access of these items to minors. The Committee is concerned with the term broad tip marker. Chief Wilson stated that graffiti is done with both the broad tip marker and spray paint. Deputy Mayor Ferrell stated that there needs to be language in the Ordinance that would make it clear that we are not criminalizing the possession of markers. Council member Kochmar moved to table the proposed Ordinance for staff to revise, prohibiting minors possessing broad tipped markers only “under circumstances demonstrating an intent to commit graffiti”. Return to committee on October 8, 2007 with modifications. Deputy Mayor Ferrell seconded, motion passed. Proposed Ordinance to Add a new Section to Chapter 1, Article III of the Federal Way City Code (FWCC) to Authorize Code Enforcement to Issue Civil Infractions for Code Violations Ms. Snell provided the background information. This civil infraction is intended solely as a code enforcement tool. This focuses on development regulations. The city currently has four tools for dealing with civil violations. This proposed Ordinance grants enforcement officers the authority to issue civil infractions for civil violations as an alternative to the four code enforcement tools currently in place. This is the most efficient way to deal with code violations. Compliance under civil infractions is quicker than Notice of Violation and Order to Correct. The burden of proof is challenging with misdemeanor violations. Deputy Mayor Ferrell is not clear how the criminality codes mesh with this Ordinance. After discussion, the committee recommended option 2. Deputy Mayor Ferrell moved to approve option 2, which is to suggest modifications to the proposed Ordinance and provide direction to staff. Council member Kochmar seconded, motion passed. This will be forwarded to the LUTC September 17, 2007 meeting. Modification proposed: FWCC 1-25 to add subsection (d) “This section shall not preclude criminal prosecution under FWCC 1-13”. The committee requested that Neal Beets provide an update on the existing state law, where fines have been assessed, but not collected, and whether or not a lien could be put against the property. NEXT MEETING – October 9, 2007 5:15 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:30p.m.