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PRHSPSC MINS 11-13-2007 City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday November 13, 2007 5:15 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Deputy Mayor Jim Ferrell, Council member Linda Kochmar; Council member Jack Dovey, Neal Beets, City Manager, Pat Richardson, City Attorney, Deputy Chief Andy Hwang, Commander McCall, Donna Hanson, Director PRCS, Steve Ikerd, Facilities & Property Manager, Roger Coldiron, Senior and Youth Coordinator, Mary Jaenicke, Administrative Assistant II. Guests: Scot Henderson, Phil Dalrymple Federal Way National Little League Chair Burbidge called the meeting to order at 5:15p.m. PUBLIC COMMENT Mr. Henderson and Mr. Dalrymple spoke regarding the needs for the Federal Way National Little League (FWNLL) baseball complex. They have been awarded a $50,000 grant from the state, and $75,000 from King County. The facility is in need of a lot of repair. They came today to ask for funding from the City of Federal Way. They are applying for a grant from the Youth Sports Facilities Grant, and that grant requires a 50% match from the City. They would like to ask the City for more than 50%; they are asking for $75,000. Completing the field house, installing netting, and lighting the tournament field is among their priorities. Deputy Mayor Ferrell asked them how much money they needed to meet their goal. They have compiled a list of their top nine priorities and they have people out getting proposals. So at this time, they are unsure how much funding they need. Council member Dovey commented that if Council decides to fund something for the FWNLL, it needs to be project specific with a start and finish date. If an organization has a whole list of things they want done, then there is the appearance that the City is funding an organization and letting them do what they want to do. Deputy Mayor Ferrell asked if the City gives them $75,000, what will that money be used for. Mr. Henderson answered the funding would be used for lighting projects, complete the field house, netting and gravel for the common areas. COMMISSION COMMENT None APPROVAL OF SUMMARY Council member Kochmar moved to approve the October 9 meeting minutes as written, Deputy Mayor Ferrell seconded. Motion passed. BUSINESS ITEMS 2007-2008 Youth Commission Work Plan Senior and Youth Coordinator Roger Coldiron provided the background information. Mr. Coldiron has met with the Commission. They spoke about what went well and what did not go well last year. They developed a work plan, and this work plan is similar to last years plan. The Commissioners felt that these were events that were well attended and successful. Mr. Coldiron said that this Commission is excited and energetic. Council member Kochmar moved to approve option 1; approve the 2007-2008 Youth Commission Work Plan and place before Council for authorization November 13, 2007. Mayor Ferrell seconded. Motion passed. Janitorial Services Contract No discussion was held. Council Member Kochmar moved to recommend approving the Janitorial Services bid from SBS of America and authorize the City Manager to execute a two year contract in the amount of $154,735.52. Deputy Mayor Ferrell seconded. Motion Passed. PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday November 13, 2007 Summary Page 2 Misdemeanant Jail Facility Study Deputy Chief Hwang and Commander McCall presented the background information. The Department would like to enter into a joint feasibility study. There is insufficient jail space to house misdemeanor arrestees, and contracting with other agencies is becoming problematic. One of the key issues is that the Yakima jail contract ends in 2010 and they are unsure if jail space will be available after that time. The King County jail contract will end in 2012, and there is no certainty that jail space will be available there either. There are currently five jail contracts in place. The City hired Ricci-Greene consultants to develop a long term jail plan for the City. They are reporting that the 39 cities in King County will need around 1,450 beds by 2026. Approximately 700 beds will be needed in South King County. The South King County cities that are interested in being a part of the feasibility study are: Des Moines, Federal Way, Renton, Tukwila, Auburn and Kent. The keys to success will be a full service jail, a unified transportation system is essential, and a unified court system. Deputy Mayor Ferrell asked in regards to the unified court system, if it would be a City of Federal Way judges presiding over video making bail decisions and arraignments. In domestic violence cases bail and no contact orders are critical components. City Manager Beets stated that there has been discussion that judges from a particular jurisdiction can be delegated responsibilities on a rotating basis. The discussion at this time is to see if it is legal and desirable. Deputy Mayor Ferrell is concerned about letting another city’s judge determine bail decisions and no contact orders. He wants to make sure that it is known that he wants Federal Way judges reviewing Federal Way cases. Our cost for the feasibility study will be $32,200; or $19,320 if Auburn decides to participate. Discussion was held regarding if the City would want the jail to be built in Federal Way. Each city needs to provide two sites where the jail could be built. City Manager Beets stated that staff could review what those sites could be, and have a discussion with Council on how aggressively we should pursue having the jail facility in the City Of Federal Way. Council Member Kochmar moved to accept option 1; Enter into an agreement to jointly conduct a study. Deputy Mayor Ferrell seconded. Motion Passed. Ordinance to amend the name of the Federal Way Department of Public Safety to the Federal Way Police Department Ms. Richardson presented the background information. The name Department of Public Safety is confusing to the public. It usually means that the Department includes a jail, and other roles besides policing. The proposed Ordinance changes Department of Public Safety to Federal Way Police Department. Deputy Mayor Ferrell moved to accept Option 1; recommend approval of the Ordinance and forward to the full Council for first reading at the November 20th, 2007 meeting. Council member Kochmar seconded. Motion passed. An Ordinance Correcting Various Nonsubstantiative Errors in the Federal Way City Code Ms. Richardson presented the background information. This Ordinance corrects various errors that have been found in the code. These are housekeeping corrections. Council member Kochmar moved to approve Option 1; Recommend approval of the Ordinance and forward to the full Council for first reading at the November 20th, 2007 meeting. Deputy Mayor Ferrell seconded, motion passed. Resolution Directing a Draft Re-Codification of the Federal Way City Code Ms. Richardson presented the background information. This is a format that the state law uses; it is a numbers system rather than an Articles division, which is what we currently use. The code publishing company that we currently use can do this for $7500. Deputy Mayor Ferrell moved to approve Option 1; Recommend approval of the proposed Resolution and forward to the full Council for first reading at the November 20th, 2007 City Council meeting. Council member Kochmar seconded, motion passed. NEXT MEETING – December 11, 2007 5:15 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 5:58p.m.